26-063 Pre-Qualified Real Estate Appraisers (CDBG, CDBG-DR, HOME, AND SHIP)

CITY OF PENSACOLA, FLORIDA
REQUEST FOR PROPOSALS
RFP NO. 26-063
PRE-QUALIFIED REAL ESTATE APPRAISERS
(CDBG, CDBG-DR, HOME, AND SHIP)
THIS PROJECT IS FUNDED BY A U.S. DEPARTMENT OF HOUSING AND
DEVELOPMENT COMMUNITY DEVELOPMENT BLOCK GRANT, COMMUNITY
DEVELOPMENT BLOCK GRANT-DISASTER RECOVERY, HOME INVESTMENT
PARTNERSHIPS PROGRAM AND STATE HOUSING INITIATIVES PROGRAM.
A sealed proposal with original or electronic signature and one (1) complete and
identical electronic copy (PDF) on flash drive or CD will be received on October 6,
2026 2:30 P.M., Central time, at the following location.
City Hall (lobby)
222 West Main Street
Pensacola, Florida, 32502
Attention: Purchasing
The OUTER PACKAGING of the sealed submittal shall identify the respondent, and
the solicitation title and number (whether hand-delivered, mailed, or via UPS/FedEx or
other courier service). Submittals received after the deadline will not be accepted. Multiple
submittals from the same entity will not be accepted.
Alternatively, electronic responses may be submitted to Open Bids (FKA) Demandstar or
Central Bidding. Both sites require registration and varying fees for notifications and
document downloads.
Those submittals received will be opened and publicly read the following business day
(October 7, 2026, at 10:00 A.M., Central time) via Microsoft Teams at the following link*:
Microsoft Teams RFP opening.
Specifications will be posted to the City's website at www.cityofpensacola.com/bids.aspx.
Addenda will be posted to the City's website. Proposers are responsible for
obtaining addenda and are advised to check the website frequently.
A proposal tabulation with a Notice of Intent to Award will be posted to the City's website
at www.cityofpensacola.com/bids.aspx. Respondents are advised to check the website
frequently.
Any questions concerning the bid should include the Subject Line: RFP 26-063 - RFI, and
should be addressed and submitted in writing no later than 10:00 A.M., Central time,
September 25, 2026, to:
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Dedria Lunderman, Purchasing Manager
City of Pensacola
222 W. Main St.
Pensacola, FL 32502
purchasing@cityofpensacola.com
A proposal tabulation or a Notice of Intent to Award will be posted to the City's website at
www.cityofpensacola.com/bids.aspx.
The City of Pensacola adheres to the Americans with Disabilities Act and will make
reasonable accommodations for access to City services, programs, and activities. Please
email ADACoordinator@cityofpensacola.com or call (850) 436-5600. Requests must be
made at least 48 hours in advance of the event in order to allow the City time to provide
the requested services.
The City of Pensacola reserves the right to accept or reject any or all proposals, to waive
any proposal informalities, and to re-advertise for proposals when deemed in the best
interest of the City of Pensacola.
Attest: CITY OF PENSACOLA
Ericka L. Burnett D. C. Reeves
City Clerk Mayor
The City of Pensacola provides equal access in employment and public services.
(*Participation in a Microsoft Teams meeting requires a microphone and
speakers; however, webcams are optional. Participants may join the
meeting either via a PC or Smartphone. Please be sure to check the system
requirements at the following link: Microsoft Teams System Requirements
Check.)
SECURITY NOTICE
Visitors to City Hall are required to stay in the lobby unless otherwise directed.
Late submittals will not be accepted.
FLORIDA GOVERNMENT IN THE SUNSHINE - PUBLIC RECORDS NOTICE
Pursuant to Section 286.011, Florida Statutes, all Evaluation Committee meetings
under this solicitation are subject to Florida's Government in the Sunshine Law -
open to the public, noticed in advance, and documented as public records. Each
Committee member shall sign a Sunshine Law acknowledgement prior to
participating. All notes, scoresheets, and written communications are public records
under Chapter 119, Florida Statutes, and subject to disclosure. Members shall not
communicate privately with one another or with proposers outside of a duly noticed
public meeting.
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SCHEDULE OF EVENTS (subject to change)
Date Activity
09/04/26 Publish RFP
09/25/26, 10:00 AM Deadline for Questions
10/06/26, 2:30 PM Proposal Deadline
10/07/26, 10:00 AM Proposal Opening
TBA Evaluation Committee Meeting
Distribution of Materials.
TBA Evaluation Committee Meeting*
Written Proposal Ranking/Shortlisting
*Recommendation of Contract Award may
be made at this meeting
TBA Evaluation Committee Meeting
Oral Presentations (if needed)
Recommendation for Contract Award
INSTRUCTIONS AND GENERAL SPECIFICATIONS
A. Firms responding to the RFP must be available for formal presentations/interviews
to the Selection Committee.
B. Sealed proposals must be submitted in the proposal format outlined as part of
these Instructions and General Specifications. Proposal documents include at a
minimum:
* Proposal response in stated format
* Required City forms
* Acknowledgement of addenda
C. Submittals must be typed or printed. All corrections made by the respondent prior
to the opening must be initialed and dated by the respondent. No changes or
corrections will be allowed after submittals are opened.
D. The City of Pensacola is not liable for any costs incurred by any interested party in
responding to this RFP.
E. The City reserves the right to reject any or all proposals, waive minor informalities,
and request additional information.
F. The City will not issue award to APPRAISER(S) who have continuing services
agreements, piggyback contracts, or retainer contracts.
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G. Notwithstanding anything else stated herein, the City reserves the right to modify
the proposal documents, including the Agreement, by issuing addenda to be
posted on the City's website.
H. These instructions, specifications, and statements accompanying the proposal, the
proposal itself, and any addendum issued, shall be included in the Agreement that
will be entered into for this service.
I. By responding to this solicitation, each Respondent warrants that it has not and
will not employ or retain any company or person, other than a bona fide employee
working solely for the firm, to solicit or secure an agreement pursuant to this
solicitation and that it has not and will not pay or agree to pay any person,
company, corporation, individual or firm, other than a bona fide employee working
solely for the firm, any fee, commission, percentage, gift, or other consideration
contingent upon or resulting from the award or making of an agreement.
J. PUBLIC RECORDS AND CONTRACTING COMPLIANCE
Responses become public records upon submission, subject to Florida's Public
Records Law.
All materials submitted shall become public record in accordance with Florida
Statutes. The selected firm will be required to comply with all City procurement and
contracting requirements.
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I. OVERVIEW
The City of Pensacola ("CITY") Housing Department ("CPHD") is soliciting
proposals from qualified, licensed, and insured professional real estate appraisers
("APPRAISER") to provide real estate appraisal services ("SERVICES") for
properties participating in federally and state-funded housing programs -
including, but not limited to, the Community Development Block Grant (CDBG),
Community Development Block Grant - Disaster Recovery (CDBG-DR), HOME
Investment Partnerships Program (HOME) and the State Housing Initiatives
Partnership Program (SHIP) - as well as for vacant or undeveloped parcels. These
properties may be eligible for substantial rehabilitation or replacement under
program guidelines and require valuation to ensure compliance with applicable
federal, state, and local regulations.
This is a non-exclusive, as-needed agreement. Project assignments may vary in
site conditions, size, and complexity. The City reserves the right to award multiple
contracts or reject all responses.
II. SCOPE OF SERVICES
Selected APPRAISER will be required to perform SERVICES consistent with
federal regulations (including 24 CFR 92.254) and industry standards. For each
assignment, CPHD will provide written work specifications and/or proposed
rehabilitation. Title work and surveys may be made available upon request.
For each assigned property, the appraisal must include:
a. "As-Is" and "After-Rehabilitation" Valuation
i. Determination of the current "as-is" market value of the property.
ii. Estimated market value after completion of the proposed improvements.
b. Required Appraisal Format
i. Standard Fannie Mae Form 1004 (or equivalent format if appropriate for
land-only appraisals).
ii. Appraisal must reflect detailed descriptions of physical characteristics,
encumbrances, title, zoning, highest and best use, and ten-year sales
history of the subject property.
c. Approaches to Value
i. Use of all applicable approaches (Sales Comparison, Cost, and/or
Income), based on the nature of the property.
ii. Clear reconciliation of approaches to support final opinion of value.
d. Comparables
i. At least three (3) comparable sales with analysis of physical, legal and
economic characteristics.
ii. Disclosure of transaction details, including financing terms and
verification of sale data.
e. Certification and Effective Date
i. Each appraisal must be signed, dated, and certified by the APPRAISER,
and must clearly state the effective date of valuation.
f. Update Appraisal
i. An updated appraisal may be requested upon project completion.
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III. APPRAISER QUALIFICATIONS
Appraisers must:
a. Hold a valid State of Florida Certified Residential or General Appraiser License.
b. Demonstrate experience with residential and/or vacant land appraisals,
preferably for government or housing-related programs.
c. Be knowledgeable of HUD program compliance requirements, Uniform
Standards of Professional Appraisal Practice (USPAP), and federal valuation
thresholds.
d. Maintain independence from the transaction and be free from any conflicts of
interest.
IV. INSURANCE REQUIREMENTS
Before starting and until termination of work for, or on behalf of, the CITY, the
APPRAISER and any/all subconsultants shall procure and maintain insurance of
the types and to the limits specified below.
The term CITY as used in this section is defined to include the City of Pensacola
itself, its subsidiaries or affiliates, elected and appointed officials, employees,
volunteers, representatives, and agents.
Insurance shall be issued by an insurer whose business reputation, financial
stability, and claims payment history are satisfactory to the CITY, and shall be
maintained for the CITY's protection only. Unless otherwise agreed, the amounts,
form, and type of insurance shall conform to the following minimum requirements.
The APPRAISER understands and agrees that increased limits and/or additional
types of insurance may be required depending on the scope of service.
a. Workers' Compensation Insurance
The APPRAISER shall purchase and maintain Workers' Compensation
Insurance Coverage for all Workers' Compensation obligations as legally
required. Additionally, the policy, or a separately obtained policy, must
include Employers Liability Coverage of at least:
i. $100,000 per person - accident
ii. $100,000 per person - disease
iii. $500,000 aggregate - disease
b. Commercial General Liability, Automobile Liability, Professional
Liability, and Umbrella Liability Coverage
The APPRAISER shall purchase coverage on forms no more restrictive
than the latest editions of the Commercial General Liability and Business
Auto policies filed by the Insurance Services Office. Coverage shall
include:
i. Commercial General Liability
1. Minimum of $1,000,000 per occurrence and in the aggregate.
2. Coverage must include bodily injury, property damage,
premises/operations, products/completed operations,
contractual liability, and independent contractors.
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3. Must be written on an occurrence-type basis.
4. The City of Pensacola must be named as an Additional
Insured.
ii. Business Auto Liability
1. Coverage must include bodily injury and property damage
arising from owned, non-owned, and hired automobiles.
2. Minimum limit: $1,000,000 Combined Single Limit (CSL).
3. The City of Pensacola must be named as an Additional
Insured.
iii. Professional Liability (Errors & Omissions)
1. Minimum coverage of $1,000,000 per occurrence and
$2,000,000 aggregate.
2. Coverage must protect against negligent acts, errors, and
omissions in performance of professional services under the
contract.
iv. Umbrella Liability
1. Coverage shall be at least as broad as underlying policies and
written on an occurrence basis.
2. The City must be named as an Additional Insured.
3. Umbrella coverage may be used to supplement any shortfall in
underlying coverage requirements.
c. Certificates of Insurance
i. All required insurance shall be documented via Certificates of
Insurance referencing this contract.
ii. Certificates must state that the CITY will be notified at least thirty (30)
days in advance of any cancellation, nonrenewal, or adverse change
in coverage.
iii. If requested, APPRAISER shall provide full policy documentation
including forms, endorsements, and declarations.
iv. The Certificate should be equivalent to ACORD 25, and any wording
making notice of cancellation optional shall be struck by the insurer
or its agent.
v. Replacement coverage must be provided prior to cancellation,
restriction, or non-renewal. Failure to do so may result in suspension
of contract services at the CITY's direction.
d. Insurance as Primary Coverage
All insurance provided by the APPRAISER shall be considered primary and
not contributory with any other insurance maintained by the CITY.
V. GENERAL TERMS
a. LOSS CONTROL AND SAFETY
i. The APPRAISER retains full control over its employees,
subcontractors, agents, invitees, and their activities on or about CITY
premises. The APPRAISER is not an agent of the CITY, and is fully
responsible for ensuring safe conduct and avoiding harm to persons
or property due to negligent acts or omissions.
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b. HOLD HARMLESS AND INDEMNIFICATION
i. The APPRAISER shall indemnify, defend, and hold harmless the
City of Pensacola, its officers, and employees from any and all
liabilities, damages, losses, and costs - including reasonable
attorneys' fees - arising from the negligence, recklessness, or
intentional wrongful acts of the APPRAISER or its agents,
employees, or subcontractors in connection with performance under
this contract. This obligation shall not be limited by any insurance
coverage or exclusion.
c. PAYMENT ON BEHALF OF THE CITY
i. Upon request by the CITY, the APPRAISER agrees to pay on behalf of
the CITY and provide legal defense for all claims as described in the
Hold Harmless section. This remedy shall be in addition to and not
replace any other legal rights or remedies available to the CITY.
VI. PROPOSAL CONTENT and SUBMISSION INSTRUCTIONS
Each proposal must include:
a. Fee Proposal
i. Flat fee for completing each full appraisal.
ii. Fee for appraisal updates (if needed).
b. Completion Timeline
i. Number of calendar days from receipt of work order to delivery of
appraisal.
c. Qualifications
i. Resume or firm profile detailing relevant experience.
ii. Copies of Florida Department of Business and Professional Regulation
(DBPR) licenses, including Certificate of Good Standing.
d. References
i. Minimum of two (2) professional references for similar work performed.
e. Sample Appraisal
i. Redacted sample of a 1) a completed residential appraisal, and 2) a
vacant or undeveloped parcel appraisal. May omit address/client info.
f. Required Forms are listed in the Required Documents Inclusion
Acknowledgement form.
VII. EVALUATION CRITERIA
Proposals will be evaluated based on:
Criteria Weight (%)
Timeliness/Delivery Schedule 30%
Cost Proposal 25%
Appraiser's Experience 20%
References 15%
DBPR License & Compliance 10%
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EVALUATION
A selection committee will rank the submittals using the evaluation sheet for the written
submittals. Members will score each proposal in accordance with the criteria established
in this RFP. The committee may then recommend award of contract to the Mayor or it
may invite between two and five of the top-scoring firms for presentations/interviews.
If continuing presentations/interviews, committee members will rank the firms, with one
(1) being best, two (2) being second-best, etc. The firm with the lowest combined score
will be determined the best firm. Should there be a tie between firms, the firm with the
highest aggregate score from the written evaluation shall be determined the best firm.
The committee will then recommend to the Mayor award of the contract to the top-ranked,
best firm.
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DBE, M/WBE, SBE, VBE
The City of Pensacola abides by 2 CFR 200.321, contracting with small businesses,
minority businesses, women's business enterprises, veteran-owned businesses, and
labor surplus area firms. When possible, the recipient or subrecipient should ensure that
small businesses, minority businesses, women's business enterprises, veteran-owned
businesses, and labor surplus area firms (See U.S. Department of Labor's list) are
considered as set forth below. Such consideration means:
i. These business types are included on solicitation lists;
ii. These business types are solicited whenever they are deemed eligible as potential
sources;
iii. Dividing procurement transactions into separate procurements to permit maximum
participation by these business types;
iv. Establishing delivery schedules (for example, the percentage of an order to be
delivered by a given date of each month) that encourage participation by these
business types;
v. Utilizing organizations such as the Small Business Administration and the Minority
Business Development Agency of the Department of Commerce; and
vi. Requiring a contractor under a Federal award to apply this section to subcontracts.
Disadvantaged Business Enterprise: The City of Pensacola is required per 49 CFR 26.
11 (c) to create and maintain a comprehensive Bidders List. The Bidders List Form will be
used to determine the relative availability of Disadvantaged Business Enterprise (DBE)
and non-DBEs. It will assist with establishing the agency's annual DBE goal. Each Bidders
List is a compilation of bidders, proposers, quoters, subcontractors, manufacturers, and
suppliers of materials and services who have submitted bids during the advertising period
of a specific project.
Minority/Women Business Enterprise: The Pensacola City Council has adopted a
Minority/Women Business Enterprise Ordinance #04-15. This ordinance encourages
participation of minority and woman-owned business in the City procurement process.
Minority or Woman-Owned Business Enterprise (M/WBE) is defined as:
a business located in the Pensacola Regional Area (Escambia, Okaloosa, Santa Rosa,
Walton Counties, and Mobile, AL.)
which is at least 51 percent owned by one or more minority/woman individuals who are
U.S. citizens or legal resident aliens, or in the case of a corporation, partnership, or
limited liability company or other entity, at least 51 percent of the equity ownership is
by one or more minority/woman individuals who are U.S. citizens or legal resident
aliens,
and for which both management and daily business operations are controlled by one
or more minority/woman individuals.
Small Business Enterprise: The Pensacola City Council has adopted a Small Business
Enterprise Ordinance #61-89. This ordinance encourages participation of small business
in the City procurement process. Small Business Enterprise (SBE) is defined as:
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