Phase 2 AV Supplemental RFP 8-14-26

Location:	Illinois
Posted:	Aug 14, 2026
Due:	Sep 2, 2026
Agency:	Qual Cities International Airport
Type of Government:	State & Local
Category:	25 - Vehicular Equipment Components
Publication URL:	To access bid details, please log in.

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REQUESTS FOR PROPOSALS

Project GATEWAY Phase 2 AV Supplemental

Quad Cities International Airport (MLI)

Issued by:

Metropolitan Airport Authority of Rock Island County, IL

Quad Cities International Airport (MLI)

Table of Contents

................................................................................................................................................ 1

Project GATEWAY Phase 2 AV Supplemental Quad Cities International Airport (MLI)............1

REQUESTS FOR PROPOSALS ................................................................................................ 1

Issued by: Metropolitan Airport Authority of Rock Island County, IL Quad Cities International

Airport (MLI) ............................................................................................................................1

1. Introduction and Intent........................................................................................................ 4

2. Procurement Schedule (Tentative) ..................................................................................... 4

3. Background and Existing Conditions .................................................................................. 5

4. Bid Structure and Submission of Partial Proposals............................................................. 5

5. General Requirements (Applicable to All Areas)................................................................. 5

6. Scope of Work.................................................................................................................... 6

6.1 Area 1 – Monocoupe Video Display...................................................................................6

6.2 Area 2 – Departure Walkway Video Display ......................................................................8

6.3 Area 3 – Baggage Hallway Mosaic Display .......................................................................8

6.4 Area 4 – Board Room Technology Components (Box Sale with Optional Bid for Labor)....9

6.5 Area 5 – Supplemental Advertisement and FIDS Displays (Box Sale with Optional Bid for

Labor) .................................................................................................................................... 10

7. Installation, Training, and Documentation..........................................................................11

8. Acceptance Testing...........................................................................................................11

9. Pricing and Evaluation.......................................................................................................11

10. Reservations of Rights ..................................................................................................12

EXHIBIT A – Vendor Compliance Matrix ...................................................................................12

A. Area 1 – Monocoupe Video Display ..................................................................................12

B. Area 2 – Departure Walkway Video Display ......................................................................13

C. Area 3 – Baggage Hallway Mosaic Display .......................................................................13

D. Area 4 – Board Room Technology Components (Box Sale with Optional Bid for Labor) ...14

E. Area 5 – Supplemental Advertisement and FIDS Displays (Box Sale with Optional Bid for

Labor) .................................................................................................................................... 14

EXHIBIT B – Pricing Worksheet ................................................................................................16

A. Area 1 – Monocoupe Video Display ..................................................................................16

B. Area 2 – Departure Walkway Video Display ......................................................................16

C. Area 3 – Baggage Hallway Mosaic Display .......................................................................16

D. Area 4 – Board Room Technology Components (Box Sale with Optional Bid for Labor) ...17

E. Area 5 – Supplemental Advertisement and FIDS Displays (Box Sale with Optional Bid for

Labor) .................................................................................................................................... 17

EXHIBIT C – Evaluation Scoring Matrix ....................................................................................19

Evaluation Criteria .................................................................................................................19

A. Area 1 – Monocoupe Video Display ..................................................................................19

B. Area 2 – Departure Walkway Video Display ......................................................................19

C. Area 3 – Baggage Hallway Mosaic Display .......................................................................19

D. Area 4 – Board Room Technology Components (Box Sale with Optional Bid for Labor) ...20

E. Area 5 – Supplemental Advertisement and FIDS Displays (Box Sale with Optional Bid for

Labor) .................................................................................................................................... 20

EXHIBIT D – Architectural Renderings and Drawings ...............................................................21

1. INTRODUCTION AND INTENT

The Metropolitan Airport Authority of Rock Island County (the Authority) is soliciting proposals

from qualified vendors to furnish and install Audio Visual (AV) components such as LED

screens, LCD Displays, and other components identified in this RFP.

This RFP is broken into sections to identify the different areas the Authority is seeking

equipment for, and to align them with their anticipated installation dates. This RFP is designed

in a non-exclusive way so that interested parties may submit proposals for one, multiple, or all

sections of the proposal.

2. PROCUREMENT SCHEDULE (TENTATIVE)

• RFP Issued: August 14, 2026

• Questions Due: August 20, 2026 4:30PM Central

• Addenda Issued: August 21, 2026

• Proposals Due: September 2, 2026 4:30PM Central

• Anticipated Award: September 22, 2026

Phased Installation Schedule by Area:

• Departure Walkway Video Display: Mid-October 2026

• Baggage Hallway Mosaic Display: Mid-March 2027

• Board Room Technology Components: Mid-March 2027

• Monocoupe Video Display: Mid-October 2027

• Supplemental Advertisement and FIDS Displays (Box Sale): Ongoing, procured as

needed between Mid-October 2026 and Mid-October 2027. Vendors shall provide

estimated lead times as part of their proposal.

This schedule merely serves as a guide and the Authority reserves the right to change this

schedule at any time.

Questions regarding this RFP should be directed to RFPs+AV@qcairport.com and be submitted

no later than August 20, 2026 at 4:30PM. No individual at the airport should be contacted

outside this email and timeline for information regarding this RFP, and any such action may

negatively impact that vendor’s standing regarding the selection process. Answers to any

questions will be posted on the website by August 21, 2026.

All RFP responses should be directed to RFPs+AV@qcairport.com with the subject line

“ A EWAY AV” a h b

September 3rd, 2026 at 4:30PM

Central. Only written responses in the following computer document formats will be

accepted: Microsoft Word (DOCX), Adobe PDF (PDF).

RFP respondents will be contacted after September 2, 2026 for any supplemental information,

demonstrations, etc., if necessary. All respondents will be notified of standing no later than the

Anticipated Award date above.

3. BACKGROUND AND EXISTING CONDITIONS

The Metropolitan Airport Authority of Rock Island County, IL owns and operates the Quad Cities

International Airport (MLI). The QC Airport is currently undergoing construction as part of Project

GATEWAY to modernize and improve the terminal and passenger experience. As part of this

project, several areas have been identified for video displays for uses including but not limited to

FIDS display, advertising, and visual aesthetics. A series of renderings and a walkaround video

can be found on our website here.

Areas addressed under this RFP include:

• Monocoupe Video Display

• Departure Walkway Video Display

• Baggage Hallway Mosaic Display

• Board Room Technology Components (Box Sale with Optional Bid for Labor)

• Supplemental Advertisement and FIDS Displays (Box Sale with Optional Bid for Labor)

The Authority seeks solutions that improve passenger experience, wayfinding, terminal

branding, and information delivery, while integrating cleanly with existing terminal infrastructure.

4. BID STRUCTURE AND SUBMISSION OF PARTIAL

PROPOSALS

This RFP is divided into five (5) independently biddable areas (each, an “Area”):

• Area 1 – Monocoupe Video Display

• Area 2 – Departure Walkway Video Display

• Area 3 – Baggage Hallway Mosaic Display

• Area 4 – Board Room Technology Components (Box Sale with Optional Bid for Labor)

• Area 5 – Supplemental Advertisement and FIDS Displays (Box Sale with Optional Bid for

Labor)

Proposers are not required to bid on all Areas. A proposer may submit a proposal for any single

Area, any combination of Areas, or all Areas. Each Area shall be priced separately using the

corresponding worksheet in Exhibit B, and each Area's compliance matrix in Exhibit A should be

completed only for the Area(s) bid.

Each Area will be evaluated independently using the scoring rubric in Exhibit C. The Authority

reserves the right to award each Area to a different vendor, award multiple Areas to a single

vendor, award some Areas and not others, or reject any or all proposals, in whatever

combination best serves the Authority's interests.

Proposers bidding multiple Areas may identify any pricing efficiencies that would apply if

multiple Areas are awarded to the same vendor. Any such combination pricing must be itemized

in addition to, not in place of, the independent per-Area pricing in Exhibit B.

5. GENERAL REQUIREMENTS (APPLICABLE TO ALL

AREAS)

The following requirements apply across all five Areas unless otherwise noted in the Area-

specific scope in Section 6:

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Phase 2 AV Supplemental RFP 8-14-26

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See also