Request For Proposals - Exterior Commercial Sandblasting & Painting Services

RFP #202609-607 Exterior Commercial Sandblasting & Painting Services
Taney County, Missouri
Request for Bid Title: EXTERIOR COMMERCIAL SANDBLASTING & PAINTING SERVICES
PLEASE MARK YOUR ENVELOPE "SEALED PROPOSAL #202609-607"
RETURN ONE (1) ORIGINAL & THREE (3) HARD COPIES.
Proposal Submission
Location / Mail Address: Taney County Purchasing Department (Second Floor)
P. O. Box 1630 (PO Box MUST be used for U.S.P.S .delivery.)
132 David St. (Physical Address MUST be used for Courier delivery.)
Forsyth, MO 65653
Proposal Opening
Location / Address: Taney County Commission Hearing Room (Old Courthouse)
Forsyth, MO 65653
The undersigned certifies their authority to bind this vendor in an agreement to supply the products, or
services, in accordance with all terms, conditions, and pricing specified herein or to offer a "No Bid."
Bidder is REQUIRED to complete, sign and return this form with their submittal to our solicitation as
well as initial all pages. *An authorized signature and email address, printed clearly is mandatory, lack
thereof may result in a determination of "Non-Responsive" and disqualify from participation.
Company Name Authorized Person (Print)
Address *Signature
City / County / State / Zip Title
Telephone # Fax # Date Tax ID #
*E-mail (MUST be legible.) Entity Type (Corporation, LLC, Sole
Proprietor, Partnership)
INTRODUCTION & BASIC PRO CESSING INFORMATION:
Sealed proposals cannot be emailed and must either be delivered by hand, courier, or U.S.P.S.
All formal invitations for bid are handled by the Taney County Purchasing Department. However,
technical requirements and product specifications are the responsibility of the specific requesting
department as listed in Section 2. Specifications.
Read ALL solicitation documents closely. Note any/all special dates and submit your response as soon
as possible. See Items 1.21-1.22 for the process to submit questions.
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RFP #202609-607 Exterior Commercial Sandblasting & Painting Services
Taney County, Missouri
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Section #1 includes instructions, conditions, guidelines, requirements and other key factors.
Use a checkmark (), in the box adjacent to the section number, in order to acknowledge each
of the following items. Any item unchecked in this section, will be considered non-responsive
and may be disqualified.
Section 1. INSTRUCTIONS AND GENERAL CONDITIONS
1.1
Sealed responses may be submitted to the Taney County Purchasing Office until the solicitation closing
date and time indicated herein, subject to Instructions and General Conditions and any special
conditions.
1.2
Closing: Sealed Responses must be delivered before "Closing Date/Time" as listed on page one, to the
Taney County Purchasing Department as listed on page two.
1.3
United States Postal Service ("U.S.P.S.") WARNING: Because there is no mail delivery service at our
offices, we strongly discourage use of the U.S.P.S. If electing to use the U.S.P.S., do NOT send "return
receipt requested." The Post Office only recognizes the P.O. Box address. Other delivery services
require the physical address. It is the submitter's responsibility to ensure responses are delivered in a
timely fashion to the Purchasing Department. Courier or hand delivery is recommended.
1.4
Late Packages: The County will not accept any response received after the listed closing date/time.
Late arrivals are considered "NON-RESPONSIVE" and will not be opened or returned.
1.5
Opening: Proposals will be opened publicly at "Opening Date/Time" and read aloud. All responses will
be considered public information as soon as they are opened and become a part of the public record
to be released to any person or firm who formally requests a copy.
1.6
Award/Timeline: Recommendation for award will be made formally to the Taney County Commission
as soon as possible after a complete departmental review. Updates may be sent via email should the
award process become delayed, 10 or more days, for any reason.
1.7
Withdrawals: Responses may be withdrawn on written request at the address shown prior to the time
of acceptance of the response. Once a response is opened, and accepted, it can only be withdrawn by
order of the Taney County Commission.
1.8
Sealed & Marked: Responses must be submitted in a sealed envelope identified with the RFP number
and dates of closing & opening. List the RFP number on the outside surface of the box or envelope and
note "Response to Request for Bid enclosed" with a return name & address. No fax or electronic
transmitted responses will be accepted.
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RFP #202609-607 Exterior Commercial Sandblasting & Painting Services
Taney County, Missouri
1.9
Expenses: This County is not responsible for any expenses, which may be incurred in estimating,
inspecting, or preparing information to respond to this solicitation.
1.10
Presentations/Inspections: The County reserves the right to conduct personal interviews or require
presentations, inspections, of or from any/all submitter's prior to selection. The County will not be liable
for ANY costs incurred in connection with such interviews, presentations, or inspections.
1.11
Proposal Term: All Responses submitted shall be binding and remain firm for ninety (90) calendar days
following the opening, unless otherwise indicated. Pricing/Costs submitted with a response must be
honored for that set timeframe. Submitted pricing, once opened, cannot be changed for any reason.
Any such changes will disqualify that response.
1.12
Proposal Rejection: The Taney County Commission reserves the right to reject any or all responses
when such rejection is in the best interest of the County.
1.13
Multiple Awards: Responses may be awarded to one company or multiple companies, when such
award is deemed in the best interest of the County.
1.14
Payment Terms: Standard payment terms are Net 30 after receipt of an invoice. The County cannot,
and will not, agree to any other payment terms. Once products, or services, are received and accepted,
Taney County will process payment in full. Invoices need to be issued and mailed to the requesting
department - not Purchasing.
1.15
Requests for credit applications and deposits are not necessary and will - in most cases - not be
processed or accepted.
1.16
Any award agreement shall take effect upon the approval by the Taney County Commission.
1.17
Alterations: Any alterations, changes, lining out, or margin notes to any items within these instructions
may result in the response being disqualified.
1.18
Direct Email Address: An email address, not a website, MUST be provided in order to receive award
results. Final award results are by email only and will be emailed to all responding Vendors. Please do
not call for results.
1.19
Results are always posted at: www.taneycounty.org
1.20
All questions for this solicitation must be submitted by the time indicated on page 1. Questions must be
emailed to the department point of contact listed within this request as well as copied (cc) to the
Purchasing Director at: nikki.lawrence@taneycountymo.gov
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RFP #202609-607 Exterior Commercial Sandblasting & Painting Services
Taney County, Missouri
1.21
If it becomes necessary to revise any part of this solicitation due to a significant question received which
could impact specifications; a written Addendum will be issued to explain any new/necessary
modifications.
1.22
Any/all solicitation questions that result in modifications will be combined into one written Addendum
with answers and explanations to cover any/all new issues.
1.23
Addenda are valid only if in writing and issued by the Taney County Purchasing Department.
1.24
Any necessary Addendum will be emailed as close as possible to the day following the question
submission deadline to all parties who had previously been part of the original Direct Proposal Invitation
email or had made email contact during the open questioning timeframe.
1.25
When an Addendum is necessary, Bidders are required to formally respond. Follow the instructions as
indicated in the Addendum.
1.26
Any necessary Addendum will be posted on the Taney County website with the original solicitation. An
indication will be in red and placed at the end of the affected proposal.
1.27
Award of Contract: Multiple awards may be made on the basis of a primary, secondary, and tertiary
vendor. The primary vendor shall furnish the County's requirements until such time as the County
determines that it is in the best interest of the County to seek performance from the secondary vendor,
then tertiary vendor. The County's decision to utilize the secondary and tertiary sources shall be final
and conclusive. In addition, the resulting contract from this solicitation will be considered "Non-
Exclusive". The County reserves the right to obtain service, or product(s), from other vendors when it
is in the best interest of the County.
1.28
Agreement: The selected vendor(s) will be required to enter into a written agreement with the County,
in cooperation with the County's Legal Services Department and completed to the mutual satisfaction
of the parties, consistent with the RFP and response. The RFP and response documents submitted
will become a part of any contract award as a result of this solicitation. These signed documents will be
binding. All pages shall be initialed where the document denotes "Initials: ___" at the bottom of the page
after completing said page. Any responses not complying with this condition may be considered non-
responsive.
1.29
Response Content: In order to enable direct comparison of competing responses, they must submit
responses in strict conformity to the requirements stated herein. Failure to adhere to all requirements
may result in the response being disqualified as non-responsive. All responses must be submitted using
the forms provided herein. Every question should be answered. If not applicable, the section should
contain "N/A."
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RFP #202609-607 Exterior Commercial Sandblasting & Painting Services
Taney County, Missouri
1.30
Advice of Award: The County's Responses, Proposal Tabulations, and Proposal Award information
may be viewed on our website at www.taneycounty.org. (Purchasing Department Page.) If a Vendor
wants a copy of the proposal tabulation they must include a direct email address, not website, in
order to receive results.
1.31
Response Clarification: The County reserves the right to request additional written or oral information
in order to obtain clarification of responses.
1.32
Rejection or Correction of Responses: Minor irregularities or informalities in any response which are
immaterial or inconsequential in nature, neither affected by law nor at substantial variance with bid
conditions, may be waived at the County's discretion whenever it is determined to be in the best interest
of Taney County, Missouri.
1.33
Evaluation Process: The County's sole purpose in the evaluation process is to determine from among
the responses received which one is best suited to meet the County's needs at the lowest possible
cost.
1.34
Acceptability: The County reserves the sole right to determine whether goods and/or services offered
are acceptable for County use.
1.35
Sunshine Law: All responses to this request will be considered public information as soon as they are
opened and become a part of public record subject to disclosure to any person or firm that requests it.
Requests for copies of responses, must be made through the Taney County Clerk's Office (417-546-
7202) by submitting a Public Service Request Form (PSR). Charges for time spent as well as a cost
per page apply and may be collected prior to the making of copies.
Section 2. SPECIFICATIONS
The Taney County Purchasing Department will accept and review all responses to this RFP in an effort
to provide:
Exterior commercial sandblasting & painting services for specific Road & Bridge buildings in
order to improve the visual appeal, protect building surfaces from weather and extend the lifespan with
high quality, professional services.
For questions concerning the below listed specifications, or any other technical questions, please feel
free to contact:
Department Contacts:
Jack Cole, Road & Bridge Highway Administrator
Taney County Road & Bridge Department
417-545-1160 (mobile)
jack.cole@taneycountymo.gov
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RFP #202609-607 Exterior Commercial Sandblasting & Painting Services
Taney County, Missouri
Please check () off the appropriate box to indicate compliance with the specifications. The
County will always look for 100% COMPLIANCE. These "SPECIFICATIONS" and "STANDARD
TERMS AND CONDITIONS" are critical to all County solicitations. If after reviewing each of the
following items a potential participant is not able to comply with ALL requirements, reconsider
whether to submit a bid response to the solicitation. All "D" check () marks will be considered toward
disqualification. Check every item. Any blank item in this section will be considered non-responsive
and may disqualify.
C = Comply with item. (In some cases this will serve as a simple acknowledgement.)
D = Do not / cannot comply with item.
C D
__ __ 2.1 Proposal shall be detailed and itemized.
__ __ 2.2 Proposal Response Cover Sheet, included in this proposal, MUST be submitted with bidders
response and signed by a company representative authorized to bind the offeror contractually.
__ __ 2.3 Surface Preparation -
Clean all exterior surfaces (walls, doors, trim, etc.) using pressure washing to remove dirt,
mold and debris
Repair cracks, holes, or other imperfections on the building facade
Soft sandblast all areas to remove any loose or peeling paint and add primer to entire area
to ensure proper adhesion of new paint
__ __ 2.4 Painting Specifications
Use high-quality, weather resistant, UV-protective paint to withstand environmental
exposure
Apply at least two (2) coats of paint for an even and professional finish
Paint ALL trims and other building features to ensure a uniform appearance
Coordinate with County Officials to select colors or match existing palettes
__ __ 2.5 Safety, Protection and Clean-up -
Protect adjacent landscaping, sidewalks, and non-paintable surfaces with tarps or plastic
coverings
Maintain safety by securing ladders, scaffolding, and tools when not in use
Perform daily cleanups to ensure the site remains presentable and safe throughout the
project
After the project, remove all tools, materials, and equipment and leave the site clean and
orderly
__ __ 2.6 Daily Clean-up -
At the end of each day, all tools, ladders, and materials must be properly stored in a safe,
designated area
The site MUST always remain orderly and presentable to ensure public safety
__ __ 2.7 Final Clean-up -
Remove all equipment, materials, and debris from the site upon project completion
Ensure all painted areas are free of drips, stains, or imperfections and ready for immediate
use
Conduct a final walkthrough to verify work completion and address any last-minute touch-
ups or concerns
__ __ 2.8 Contractor Qualifications and Experience: MUST provide evidence of experience in the type of
work for a minimum of three (3) years. (Submit written references on a separate document)
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RFP #202609-607 Exterior Commercial Sandblasting & Painting Services
Taney County, Missouri
__ __ 2.9 Shall possess the correct occupational licenses, all professional licenses or other authorizations
necessary to carry out and perform the work required by the project pursuant to all-applicable
Federal, State and Local laws, statutes, ordinances and rules and regulations of any kind. Copies
of licenses are to be submitted with the bid indicating that the entity bidding the project is
licensed to perform the activities or work included in the contract documents.
__ __ 2.10 NO Subcontractors used without prior approval of Jack Cole, Taney County Road and Bridge
Administrator.
__ __ 2.11 Contractor MUST submit their own detailed pricing sheet, on an additional page.
__ __ 2.12 Submittals - The following must be submitted with Proposal:
References and experience
Key personnel
Warranty (if applicable)
Descriptive literature
__ __ 2.13 Proposals will be evaluated based on:
Experience and Qualifications
Project Plan and Timeline
Materials and Warranty
Cost Proposal - Cost Effectiveness
References and past project outcomes
Insurance Compliance
__ __ 2.13 Total Bid Price: __________________________________________
__ __ 2.14 This RFB requires a MANDATORY PRE-BID inspection, of the applicable County facility, to be
scheduled one at a time per Vendor with Taney County Road & Bridge Administrator, Jack Cole. A
mandatory inspection verification form will be available / completed at time of inspection. This
completed form must be delivered to Purchasing, by the Road & Bridge Administrator, prior to the
bid closing date & time.
__ __ 2.15 All work completed / provided on County property, by non-County employees, MUST comply with
Prevailing Wage requirements. (State of Missouri Annual Wage Order #33 specific to Taney
County, as available on the Taney County Purchasing Department home page - as well as included
at the end of this full Proposal Package.)
__ __ 2.16 Physical locations are:
1377 East Hwy 76, Branson, Missouri
10056 US Hwy 160, Walnut Shade, Missouri
NOTE: Bidders must procure and maintain, at a minimum, the following policies of insurance against all
claims for injuries against persons or damage to property which may arise from or in connection with
the performance of the subject matter of the request for bid: (1) workers' compensation insurance for all
employees as required by state law; (2) comprehensive general liability insurance in an amount not less
than $500,000 per occurrence and $3,000,000 in aggregate, covering both bodily injury and property
damage, including accidental death; (3) automobile liability insurance during the term of the Agreement
not less than $500,000 per occurrence and $3,000,000 in aggregate, covering both bodily injury,
including accidental death, and property damage to protect themselves from any and all claims; and (4)
insurance for loss of materials, supplies, tools and equipment during the term of the Agreement in an
amount which will adequately cover the potential loss or damage to such items. The bidder shall furnish
the County with Certificates of Insurance establishing the insurance requirements as set forth in this
section. Each policy of insurance must contain a thirty (30) day mandatory cancellation notice.
Bidder's Initials _____
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RFP #202609-607 Exterior Commercial Sandblasting & Painting Services
Taney County, Missouri
ATTACHMENT 2A
Proposal Response Cover Sheet
For
Exterior Commercial Painting Services
RFP No. 202504-580
TO: Taney County Purchasing Department
Nikki Lawrence, Director of Purchasing
132 David Street / PO Box 1630
Forsyth, Missouri 65653
The undersigned, having carefully read and considered the Request for Proposal to provide Inmate Health
Services and does hereby offer to perform such services on behalf of the County, in the manner described and
subject to the terms and conditions set forth in the attached proposal. Services will be performed at the rates
set forth in said proposal.
OFFEROR
Company Name: ___________________________________________________
Doing business as: [ ] an individual [ ] a partnership [ ] a corporation [ ] a limited liability company (mark
appropriate box), duly organized under the laws of the State of Missouri.
By: ________________________________ ________________________________
(Signature of authorized representative) (Please print or type name)
Principal office address:
Street Address: _____________________________________________________
City: ___________________________ State: ________________ Zip: _________
Telephone ___________________________ Fax __________________________
Email Address: _____________________________________________________
Taxpayer Identification Number:
Employer I.D. No. ______________________ or Social Security No. _______________
(Corporation or Partnership) (Individual)
ALL PROPOSALS MUST INCLUDE THIS COVER SHEET AND THE PROPOSAL CONTENT.
All proposals submitted shall be binding for sixty (60) calendar days following the due date.
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RFP #202609-607 Exterior Commercial Sandblasting & Painting Services
Taney County, Missouri
3. STANDARD TERMS AND CONDITIONS
C D
__ __ 3.1 The awarded bidder shall furnish the goods or services described in Section 2. Specifications.
__ __ 3.2 All pricing MUST remain in effect, without increase, for at least one year from the date of the
effective date of the awarded contract. Do not include Federal Excise Tax or Sales and Use Taxes
in Bid process, as the County is exempt.
__ __ 3.3 The County will not be required to purchase any/all from a specific vendor, nor be held to any
minimums/maximums, even if quantities are listed within the RFP or response.
__ __ 3.4 Total bid price MUST include delivery to the address set forth in Section 2. Specifications.
Responses shall include all charges for packing, delivery, installation, etc., (unless otherwise
specified) to the County Department identified in this Request for Proposal.
__ __ 3.5 Include an updated W-9 form with company information and signature, with formal, legal, company
name.
__ __ 3.6 The Taney County Commission has the right to accept or reject any part or parts of all bids, to
waive any informalities or technicalities and to accept the offer the County Commission considers
the most advantageous to the County. Taney County reserves the right to award this bid on an
item-by-item basis, or an "all or none" basis, whichever is in the best interest of the County.
__ __ 3.7 Bidders must use the proposal forms provided, must return the completed proposal and proposal
sheets, provide the unit price, quantity and extended totals, and sign the proposal.
__ __ 3.8 When products or materials of any particular manufacturer are mentioned in specifications, such
products or materials are intended to be descriptive of type or quality and not restricted to those
mentioned.
__ __ 3.9 The delivery date shall be identified by specific date, unless otherwise indicated.
__ __ 3.10 The County Commission reserves the right to cancel all or any part of an order if delivery is not
made or work is not started or completed as guaranteed. In case of delay, the Contractor must
notify the Purchasing Department.
__ __ 3.11 The County may utilize state or federal grant funds in the procurement of goods and services which
may require a provider of goods or services to comply with certain state or federal laws, rules and
regulations applicable to the funds and may require inclusion and compliance with certain contract
clauses required by the state or federal government to an agreement with the County. Any
questions regarding the applicability of state or federal requirements should b directed to the
Purchasing Department.
__ __ 3.12 In the event of a discrepancy between a unit price and an extended line item price, the unit price
shall govern.
__ __ 3.13 Should an audit of invoices during the term of the Agreement, and any renewals thereof, indicate
that the County has remitted payment on invoices that constitute an over-charge to the County
above the contract terms, the Contractor shall issue a refund check to the County for any over-
charges within 30 days of notification.
__ __ 3.14 Cooperative Procurement: The vendor should indicate by checking "Yes" or "No" if the vendor
will honor the submitted prices and terms for purchase by other entities that participate in
cooperative purchasing with Taney County, Missouri.
Yes______ No_______
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