RFP 2526-19 Eagle Cliff Park Playground Equipment

Location:	Oklahoma
Posted:	Nov 14, 2025
Due:	Dec 18, 2025
Agency:	City of Norman
Type of Government:	State & Local
Category:	78 - Recreational and Athletic Equipment F - Natural Resources and Conservation Services
Publication URL:	To access bid details, please log in.

The City of Norman Parks and Recreation Department is seeking written proposals for the design, supply and installation of playground equipment, synthetic turf and a playground shade structure at Eagle Cliff Park. Please consider the following information in the preparation of your proposal.

This park is located adjacent in a residential neighborhood. This will be a replacement project for two older playground areas at the park, which will consolidate them into a single area surrounded by a new safety surfacing border as described herein. All existing play equipment and borders will be removed and the site will be graded flat by the Norman Parks and Recreation Department prior to installation of the new equipment by the selected vendor. The new playground will be designed according to the specifications included in this RFP, including all excavation for the new equipment and drainage system for the project, described below.

Responses due by 5:00 pm on Thursday, December 18, 2025

Attachment Preview

Request for Proposal

Park Playground Equipment for Eagle Cliff Park

3901 Eagle Cliff Drive

Norman, OK 73072

(Budget $200,000)

RFP 2526-19

The City of Norman Parks and Recreation Department is seeking written proposals for the design, supply

and installation of playground equipment, synthetic turf and a playground shade structure at Eagle Cliff

Park. Please consider the following information in the preparation of your proposal.

This park is located adjacent in a residential neighborhood. This will be a replacement project for two

older playground areas at the park, which will consolidate them into a single area surrounded by a new

safety surfacing border as described herein. All existing play equipment and borders will be removed and

the site will be graded flat by the Norman Parks and Recreation Department prior to installation of the

new equipment by the selected vendor. The new playground will be designed according to the

specifications included in this RFP, including all excavation for the new equipment and drainage system

for the project, described below. The total budget for the project is indicated above, unless otherwise

noted in this RFP or any future addenda.

Proposals will be due to the Parks and Recreation Department office by 5:00 pm on Thursday,

December 18th, 2025. A non-mandatory pre-bid meeting will be held at the park at 1:00 pm on

Monday,

December 8th, 2025.

Park furnishings (benches, picnic tables, trash cans, etc.) and any sports equipment will be bid for this

park at a later date. Do not include such items in this proposal.

1. It is the intention of the City of Norman to provide a complete playground system, including one

or more play apparatus surrounded by synthetic turf safety surfacing, as well as a shade canopy

structure over the majority of the play equipment, excluding swings, with a concrete border- as

per the specifications provided by the bidder. Additional specifications are included, below. The

contractor shall provide all necessary design, materials, incidentals, methods and labor necessary

to furnish a complete play area ready for use. All material shall be new and free from defects,

meet all current ASTM, CPSC, ADAAG guidelines, be IPEMA certified and be constructed by

the successful bidder’s installation contractor in a manner that will assure all of the equipment

and surfacing manufactures’ full warranties on all parts and labor are in effect, post- installation.

2. Playground equipment shall be placed for best use of the area based on safety, accessibility and

play value. Parks and Recreation Staff will be available to visit the site and answer questions

about product location (see pre-bid meeting date, above). All equipment bid herein shall include

those play features in their design along with their designated use zones, which will be used in

calculating the safety surfacing required for this project.

3. All equipment at this park is to be placed inside a concrete-bordered safety surface area. Include

at least one wheelchair-accessible transfer point on any/all modular play unit structures. The

safety surface around all equipment shall consist of a synthetic turf safety surface system which

shall include a 10 foot fall height rating for the entire playground. It is our intent to have the

play equipment in an area that is excavated to a depth that produces a play area with its perimeter

border finished elevation to be at-existing-grade. The bidder must include a cross-section of the

surfacing system for the new playground area, which indicates how the area will drain water

away from the playground in order to avoid the accumulation of rain water in the playground

area. A French drain or series of sub-surface gravel drain pits shall be installed if necessary,

depending on site soil conditions. The surfacing system shall be designed and installed as-per

manufacturer’s specifications to provide positive, sheet flow surface drainage at this park. The

bidder must also identify the turf manufacturer and method of installation (i.e., method used to

attach to the concrete border and sand infill type).

4. All designs shall be documented to meet or exceed the most current CPSC guidelines, ASTM F

1487-19 and all applicable ADA regulations (the latest editions thereof). Playgrounds that have

high play value while incorporating safety, low maintenance and IPEMA certification will be

given preference.

The City of Norman is requesting all proposals for equipment include at minimum:

Eagle Cliff Park--One (1) modular play structure for 5-12 year olds

One, 1-Bay tot swing structure

One, 1-bay belt swing structure (10’ height).

Stand-alone play features for various ages (2 or more, see #6, below).

One (1) shade structure to be installed over the new playground modular

unit, with an edge height that is a minimum of 8’ above the tallest play

deck on any modular unit. The goal is to reduce opportunity to climb onto

the shade structure from the play equipment by adults/teens.

(NOTE: Swings do not need to be covered by a shade structure.)

5. Designs shall be submitted with a scale drawing (one plan view and any number of section

views, including shade structure) and written descriptions of the components. Also include

factory warrantees and product liability information on all components. Please submit 3 contacts

where similar equipment has been installed. If available, submit locations within the OKC

metropolitan area. Final color selections for all playground elements (posts, decks, slides,

climbers, swing frames, etc.) shall be determined with successful bidder only; however, bidders

can incorporate digital renderings and other color graphics, as-needed, in order to convey the

design intent for this project. Color renderings are not a requirement.

6. Because of the wide range of play equipment available, vendors are allowed to submit more than

one proposal for this playground. Each proposal shall be delivered in separately labeled envelopes,

and contain all of the requested information. All bidders shall use the attached bid form and sign

the accompanying affidavits for each proposal submitted. Other forms showing pricing from the

bidder may be included in any proposal; but the City of Norman Bid Form shall be the sole

document used to compare proposals and add-alternates (if any). All submittals are expected to

be designed to expend all of the funds budgeted in this RFP to cover cost to provide and install

all equipment, surfacing and shade structure components. Preference will not be given to any

proposal that comes in under this budgeted amount.

Each proposal shall include at least two (2) stand-alone ground-level play features that are

fully accessible to children in a mobility device (wheelchair). Inclusion of other play features

designed to accommodate other disabilities (vision, hearing, sensory) are encouraged, but

this is not intended to be an all-inclusive playground.

NOTE: All slides shall have plastic decks and/or tubes (i.e., NOT metal)

NOTE: All non-plastic components shall have a powder coat finish. (Colors TBD)

7. The City of Norman reserves the right to reject any and all proposals and re-bid the project at a

later date. The vendor with the successful proposal will be required to enter into a Contract with

the City of Norman and execute all necessary bonds (Statutory, Performance, and

Maintenance) and provide proof of insurance as well as to comply with all appropriate city, state

and federal codes and ordinances. A bid bond is not required for this project.

(Please direct any questions to Megan Phelan—Park Planner, at 405-366-5475

OR at megan.phelan@normanok.gov )

Deadline for proposals will be 5:00 p.m. on December 18th, 2025. Send all proposals to:

City of Norman

Parks and Recreation Department

P.O. Box 370

Norman, OK 73070

(405) 366-5475

(Please label all proposals “Eagle Cliff Park Playground RFP #2526-19”)

EAGLE CLIFF PARK SITE MAP

E. CEDAR LANE ROAD

EAGLE CLIFF PARK

PLAYGROUND SITE

EAGLE CLIFF PARK

3901 Eagle Cliff Drive

Norman, OK 73072

PLEASE SIGN AND FAX THIS PAGE

BACK TO

NORMAN PARKS AND RECREATION

405-366-5470

Or Scan and return to megan.phelan@normanok.gov

AS CONFIRMATION THAT YOU RECEIVED

RFP-2526-19

FOR

EAGLE CLIFF PARK PLAYGROUND

PRINT COMPANY NAME

PRINT NAME________________________________________________

SIGNATURE_________________________________________________

CONTACT NUMBER_________________________________________

E-MAIL_____________________________________________________

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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RFP 2526-19 Eagle Cliff Park Playground Equipment

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