X1DB--VA Clinic Lease-Defiance, Ohio Area

Active

Contract Opportunity

SOURCES SOUGHT NOTICE 36C250-25-AP-0669
SAM-NOTICE 36C25025R0027
DEFIANCE AREA, OHIO

The U.S. Department of Veterans Affairs (VA) Seeks Expressions of Interest for approximately 13,200 American National Standards Institute/Building Owners and Managers Association
(ANSI/BOMA) Office Area (ABOA) Square Feet of Medical Clinic Space in the area of
Defiance, Ohio.

Notice: This advertisement is a notice of a potential opportunity. This advertisement is not a
solicitation for offers, nor is it a request for proposals. The purpose of this advertisement is to
identify potential sources and suitable locations and is not intended to pre-qualify or disqualify
any potential offers. The Government will not pay for any costs incurred as a result of this
advertisement. The Government cannot provide any warranty, expressed or implied, as to the
accuracy, reliability or completeness of contents of the furnished information found within this
advertisement; Government is under no responsibility to respond to and is unable to answer any
inquiries regarding this advertisement. Respondents are advised that the Government assumes no
responsibility to award a lease based upon responses to this advertisement. The NAICS Code is
531120 Lessors of Nonresidential Buildings (except Miniwarehouses), and the small business
size standard is $34 Million.

The Department of Veterans Affairs (VA) is also conducting market research, seeking capable
sources that are classified and registered at https://veterans.certify.sba.gov/ as either Service-
Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB)
that are interested in leasing space to the Department of Veterans Affairs.
Respondents are advised that the Government assumes no responsibility to award a lease based
upon responses to this advertisement.

Contracting Office Address: Department of Veterans Affairs, Network Contracting Office 10,
8888 Keystone Crossing, Suite 1100, Indianapolis, IN 46240

Description: The VA seeks to lease approximately 13,200 ABOA Square Feet of medical office space and 55 parking spaces for use as a Community Based Outpatient Clinic (CBOC) in or around Defiance, Ohio. The space shall be located within the delineated area stated below. VA will consider space located in an existing building as well as a building being constructed for multi-tenant use and not specifically a build-to-suit for VA use only.

ABOA is generally defined as the space remaining once common areas, lessor areas, and nonprogrammatic areas required by code are deducted from the rentable square feet of the facility.

ABOA does not include areas such as stairs, elevators, mechanical and utility rooms, ducts,
shafts, vestibules, public corridors, and public toilets required by local code.

VA will provide all detailed definitions, should a solicitation for offers or request for proposals
be issued for this project.

Lease Term: Not to exceed 20 years.
Delineated Area: To receive consideration, submitted properties must be located within the area
described below, which is bound by the following roads or must front on any of the following
boundary lines:

Bounded on the North: Breckler Road, Jewell Road

Bounded on the East: Carpenter Road

Bounded on the South: Christy Road, Haller Street

Bounded on the West: West High Street, East River Drive

A map of the delineated area is provided below for further clarification of the boundaries of the
delineated area.



ADDITIONAL REQUIREMENTS:

(1) Offered Space shall be located on a single floor within one building; preferably be located on
the first (1st) floor. If the offered space is above the first (1st) floor, the space shall at be
equipped with a minimum of one (1) passenger elevator able to accommodate a standard
ambulance gurney and one (1) combination (passenger/freight) elevator.

(2) Bifurcated sites, inclusive of parking, are not permissible.

(3) The following space configurations will not be considered: Space with atriums, extremely
long or narrow runs of space (more than twice as long as wide), irregularly shaped space
configurations or other unusual building features adversely affecting usage.

(4) Column size shall not exceed two (2) feet square and space between columns and/or walls
shall not be less than twenty (20 ) feet.

(5) Offered space shall not be in the FEMA 100-year flood plain.

(6) Offered space shall be zoned for VA s intended use by the time initial offers are due, or that
it will be zoned accordingly by the time of award.

(7) Offered space will not be considered if located in close proximity to a property with
incompatible uses, including, but not limited to the following uses: liquor establishments,
cannabis dispensaries, drug and alcohol treatment centers, correctional facilities, establishments
where firearms are sold/discharged, railroad tracks, or within flight paths.

(8) Offered space will not be considered if located in close proximity to residential
neighborhoods or industrial areas.

(9) Space will not be considered where apartment space or other living quarters are located
within the same building.

(10) Offered space must be located in close proximity to amenities including but not limited to
restaurants, hotels, pharmacies, and shopping.

(11) Offered space must be located in close proximity to a hospital or stand-alone emergency
room center or EMS / fire department.

(12) Offered space must be easily accessible to multiple major roadways which provide multiple
routes of travel.

(13) Structured parking under the space is not permissible.
(14) Offered space must meet Federal and Local Government requirements for fire safety,
physical security, accessibility, seismic, and sustainability standards per the terms of the
solicitation for offers or requests for proposals.

(15) A fully serviced lease is required.

(16) Offered space must be compatible with VA s intended use.
SUBMISSION REQUIREMENTS

All submissions should include the following information:

(1) Name and address of current property owner;

(2) Address or described location of building or property;

(4) Location on map, demonstrating the building or property lies within the Delineated Area;

(5) Description of ingress/egress to the building or property from a public right-of-way;

(6) Description of the uses of adjacent properties;

(7) FEMA map of location evidencing floodplain status;

(8) A description of any planned land development or construction that will affect the site,
including neighboring projects and road/utility line construction;

(9) Site plan depicting the property boundaries, building, and parking;

(10) Floor Plan, Parking Plan and ABOA/RSF/NUSF, of proposed space (if applicable);

(11) A document indicating the type of zoning;

(12) A description of any changes to the property necessary to be compatible with VA s intended
use;

(13) Building owners shall provide evidence of ownership. Non-owners (e.g. prospective
developers/lessors) submitting a building shall provide evidence of permission or authority
granted by property owner to submit the building to VA for development;

(14) Any information related to title issues, easements, and restrictions on the use of the
building;

(15) A statement indicating the current availability of utilities serving the proposed space or
property; and

(16) If you are qualified as a Veteran Owned Small Business (VOSB) or Service-Disabled
Veteran Owned Small Business (SDVOSB) under NAICS Code 531120 Lessors of Nonresidential Buildings with a small business size standard of $34 million, please read the below attachment, entitled, VOSB or SDVOSB Status . You are invited, but not required to submit a Capabilities Statement.
All interested parties must respond to this advertisement no later than 1:00 P.M. EST on December 11, 2024.

Submissions shall be sent via electronic mail to:

Nathan Hainstock, Leasing Contract Specialist, at nathan.hainstock@va.gov

With a copy to:

Lee Grant lee.grant@va.gov

Market Survey (Estimated): December 2024

Occupancy (Estimated): March 2026

ATTACHMENT - VOSB OR SDVOSB STATUS

This is not a request for proposals, only a request for information for planning purposes, and does not constitute a
solicitation. A solicitation may or may not be issued.

The NAICS Code for this procurement is 531120 Lessors of Nonresidential Buildings, and the small business size
standard is $34 million. Responses to this notice will assist in determining if the acquisition should be set-aside for
SDVOSB or VOSB concerns in accordance with 38 USC § 8127.

The magnitude of the anticipated construction/buildout for this project is:

__ (a) Less than $25,000;
__ (b) Between $25,000 and $100,000;
__ (c) Between $100,000 and $250,000;
__ (d) Between $250,000 and $500,000;
__ (e) Between $500,000 and $1,000,000;
__ (f) Between $1,000,000 and $2,000,000;
X (g) Between $2,000,000 and $5,000,000;
__ (h) Between $5,000,000 and $10,000,000;
__ (i) Between $10,000,000 and $20,000,000;
__ (j) Between $20,000,000 and $50,000,000;
__ (k) Between $50,000,000 and $100,000,000;
__ (l) More than $100,000,000.

VA makes monthly rental payments in arrears upon facility acceptance and may elect to make a single lump-sum
payment or amortize over the course of the firm term for specified tenant improvements. VA makes no progress
payments during the design or construction/build-out phases of the project.

Project Requirements: This Sources Sought Notice seeks information from Potential Offerors who are capable of
successfully performing a lease contract, including design and construction of the facility described above, for a
term of up to fifteen (15) years, inclusive of all options, as well as all maintenance and operation requirements for
the duration of the lease term, at a fair and reasonable price. More information on VA s requirements can be found
on the Technical Information Library at the following link: https://www.cfm.va.gov/til/leasing.asp.

SDVOSB and VOSB firms are invited to provide information to contribute to the market research for this project.
SDVOSB and VOSB firms must be registered in VA s Vendor Information Pages (VIP) site at
https://veterans.certify.sba.gov/ . All business concerns must have the technical skills and financial capabilities
necessary to perform the stated requirements. All business concerns are requested to submit a Capabilities
Statement if they are interested in participating in this project. A submission checklist and information sheets are
provided below for firms to fill out and submit, which will serve as the firm s Capabilities Statement.

Capabilities Statement Will Include:

1. Company name, address, point of contact, phone number, Experian Business Identification Number, and e-mail
address;

2. Evidence of SDVOSB or VOSB status through registration at VetCert - https://veterans.certify.sba.gov/ ;

3. Evidence of ability to offer as a small business under NAICS Code 531120 and listing in the System for Award
Management (www.SAM.gov ), including a copy of the representations and certifications made in that system;

4. A summary describing at least three (3) projects of similar size and scope completed in the past five (5) years that
demonstrate your company s experience designing, constructing, and managing Federal leased facilities or health
care facilities relevant to the project described above. (3-page limit);

5. Evidence of capability to obtain financing for a project of this size.
If desired, the company may also submit a narrative describing its capability.

Although this notice focuses on SDVOSB and VOSB, we encourage all small businesses and other interested parties
to respond for market research purposes.

CAPABILITIES STATEMENT
SUBMISSION CHECKLIST AND INFORMATION SHEET
Defiance, Ohio Lease Sources Sought Notice

Company name: __________________________________________
Company address: __________________________________________
UEI Number: __________________________________________
Point of contact: __________________________________________
Phone number: __________________________________________
Email address: __________________________________________
The following items are attached to this Capabilities Statement:
Evidence of SDVOSB or VOSB status through registration at VetCert (https://veterans.certify.sba.gov/);
Evidence of ability to offer as a small business under NAICS Code [531120] and listing in the System for
Award Management (www.SAM.gov), with representations and certifications;
A summary describing at least three (3) projects of similar size and scope completed in the past five (5) years that demonstrate the company s experience designing, constructing, and managing Federal leased facilities or healthcare facilities relevant to (input project specific NUSF). (3-page limit); and
Evidence of capability to obtain financing for a project of this size.
If desired, the company may also submit a narrative describing its capability, not to exceed two (2) pages.
By: _________________________________________________
(Signature)
__________________________________________________
(Print Name, Title, Date)

Attachments/Links