Gallman Place Roof Replacement

Project Manual
NEWBERRY COUNTY
GALLMAN PLACE
ROOF REPLACEMENT
Architect's Project Number:
23234 - A
Issue Date:
17 MAR 2026

SECTION 00 01 07
SEALS PAGE
Michael T. Pry, AIA
DP3 Architects, Ltd.
15 S. Main Street, Suite 400
Greenville, SC 29601
ARCHITECT:
[P] 864.232.8200
17 MAR 2026 17 MAR 2026
END OF SECTION
Newberry County SEALS PAGE 00 01 07-1
Gallman Place Roof Replacement
Newberry, SC
DP3 Architects 23234 - A

SECTION 00 10 10
TABLE OF CONTENTS
DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS
00 01 07 SEALS PAGE
00 01 10 TABLE OF CONTENTS
00 11 13 INVITATION TO BID
00 21 13 INSTRUCTIONS TO BIDDERS
00 41 00 BID FORM
00 52 00 STANDARD FORM OF AGREEMENT
00 53 00 SUPPLEMENT TO AGREEMENT
00 70 00 GENERAL CONDITIONS
DIVISION 01 - GENERAL REQUIREMENTS
01 10 00 SUMMARY
01 20 00 PRICE AND PAYMENT PROCEDURES
01 21 00 ALLOWANCES
01 30 00 ADMINISTRATIVE REQUIREMENTS
01 31 50 COORDINATION DRAWINGS
01 32 16 CONSTRUCTION PROGRESS SCHEDULE
01 40 00 QUALITY REQUIREMENTS
01 42 16 DEFINITIONS
01 42 50 REFERENCE STANDARDS
01 45 33 CODE-REQUIRED INSPECTIONS & PROCEDURES
01 50 00 TEMPORARY FACILITIES AND CONTROLS
01 60 00 PRODUCT REQUIREMENTS
01 70 00 EXECUTION AND CLOSEOUT REQUIREMENTS
01 74 19 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL
01 78 00 CLOSEOUT SUBMITTALS
01 79 00 DEMONSTRATION AND TRAINING
DIVISION 02 - EXISTING CONDITIONS & SITE CONSTRUCTION
02 41 016 STRUCTURE DEMOLITION
DIVISIONS 03 - 05 (NOT USED)
DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES
06 10 00 ROUGH CARPENTRY
DIVISION 07 - THERMAL AND MOISTURE PROTECTION
07 54 23 THERMOPLASTIC POLYOLEFIN (TPO) MEMBRANE ROOFING
07 62 00 SHEET METAL FLASHING AND TRIM
07 71 00 ROOF SPECIALTIES
07 92 00 JOINT SEALERS
DIVISIONS 8 - 41 (NOT USED)
END OF SECTION
Newberry County TABLE OF CONTENTS 00 01 10-1
Gallman Place Roof Replacement
Newberry, SC
DP3 Architects 23234 - A

SECTION 00 11 13
INVITATION TO BID
Newberry County (Agency) is soliciting sealed bids from qualified contractors for improvements to the
Gallman Place Roof located at 540 Brantley Street in Newberry, SC 29108.
This solicitation is intended to promote competition. If any language, specifications, terms and conditions,
or any combination thereof restricts or limits the requirements in this solicitation to a single source, it shall
be the responsibility of the interested vendor to notify the Purchasing Director in writing within five (5) days
prior to the opening date. The solicitation may or may not be changed but a review of such notification will
be made prior to the award.
For a complete bid package, please visit:
https://www.newberrycounty.gov/purchasing/solicitations
Important Dates:
MANDATORY PRE-BID MEETING: April 1, 2026 10:00 AM
Pre-Bid Meeting Location:
Gallman Place
540 Brantley Street
Newberry, SC 29108
WRITTEN QUESTIONS DUE: April 17, 2026 5:00 PM
BID DUE DATE: April 23, 2026 3:00 PM
CONSTRUCTION START DATE: Fourth Week of May 2026
Due Date:
Please submit one (1) sealed packets to the address listed below using the following Bid Envelope Label.
At the call of time, the bids will be opened and publicly read aloud. Faxed, e-mailed, or late bids will not be
considered. Mail or hand-deliver to:
Newberry County
Attn: Crystal Waldrop
1309 College Street
P.O. Box 156
Newberry, SC 29108
Phone: 803.321.2100
BID ENVELOPE LABEL: NEWBERRY COUNTY - GALLMAN PLACE ROOF
REPLACEMENT
GENERAL CONTRACTOR'S NAME
GENERAL CONTRACTOR'S ADDRESS
COUNTY BID NUMBER: 2026-02
DATE OF SUBMISSION
Newberry County INVITATION TO BID 00 11 13 - 1
Gallman Place Roof Replacement
Newberry, SC
DP3 Architects 23234 - A

Bidder Responsibilities and Requirements:
All prospective bidders must participate in a Pre-Bid meeting. The Pre-Bid meeting shall be at the proposed
site unless an alternate location is listed above. Failure to attend this meeting shall be grounds for
rejection of bid.
Deadline for questions is listed in the Important Dates above.
Questions shall be sent in writing by e-mail to Laurel Getty at lgetty@dp3architects.com and copied to
Josh Kale at jkale@claytonconstruction.net.
Prices submitted are valid for 60 days.
Project Description:
The Project includes improvements to the Gallman Place Roof, including approximately 30,000 SF of the
existing high school; Excluding the roof over the gymnasium.
The project is located at 540 Brantley Street, Newberry, SC 29108.
Construction disciplines required for the project include, but are not limited to:
Site work: None
Concrete: None
Masonry: None
Metals: Miscellaneous metal. Roof flashings and trim.
Wood & Plastics: Rough wood carpentry and trim
Thermal & Moisture Protection: Single Ply Membrane and Tapered Polyiso Insulation
Doors & Windows: None
Finishes: None
Specialties: None
Equipment: None
Furnishings: None
Special Construction: None
Conveying systems: None
Plumbing: None
Mechanical: None
Electrical: None
Sprinkler System: None
Newberry County INVITATION TO BID 00 11 13 - 2
Gallman Place Roof Replacement
Newberry, SC
DP3 Architects 23234 - A

SECTION 00 21 13
INSTRUCTIONS TO BIDDERS
PART 1 GENERAL
1.01 Only one copy of bid is required unless otherwise specified.
1.02 Bids, amendments thereto or withdrawal request must be received by the time advertised for bid
openings to be timely filed. It is the vendor's sole responsibility to ensure that these documents are
received by the purchasing office at the time indicated in the bid document.
PLEASE NOTE THE VENDOR IS ULTIMATELY RESPONSIBLE FOR VERIFYING THEY HAVE
RECEIVED ANY/ALL ADDENDA FROM THE COUNTY WEBSITE PRIOR TO THE BID
SUBMITTAL.
1.03 When specifications or descriptive papers are submitted with the bid, enter bidder's name thereon.
1.04 Submit your signed bid on the bidder's schedule provided. Show bid number on envelope as
instructed and the bid name or description. Newberry County accepts no responsibility for unmarked
or improperly marked envelopes.
1.05 Bidders must clearly mark as "Confidential" each part of their bid which they consider to be
proprietary information that could be exempt from disclosure under Section 30-4-40 Code of Laws of
South Carolina, 1976, as amended, (also known as the Freedom of Information Act). The County
reserves the right to determine whether this information should be exempt from disclosure and no
legal action may be brought against the County or its agents for its determination in this regard.
1.06 By submission of a bid, you are guaranteeing that all goods and services meet the requirements of
the solicitation during the contract period.
1.07 Tie bids will be resolved in accordance with the provisions of the Newberry County Purchasing
Ordinance.
1.08 A copy of the bidder's W-9 shall be included in the submission.
PART 2 GENERAL PROVISIONS
2.01 The County of Newberry reserves the right to reject any and all bids, to cancel a solicitation, and to
waive any technicality if deemed to be in the best interest of the County.
2.02 Unit prices will govern over extended prices unless otherwise stated in this bid invitation.
2.03 PROHIBITION OF GRATUITIES:
A. South Carolina Law and the Newberry County Purchasing Ordinance prohibit the giving of
anything of value in return for favors or other preferential treatment in the purchasing
process. Bidders should govern themselves accordingly.
2.04 BIDDERS QUALIFICATION:
A. Bidders must, upon request of the county, furnish satisfactory evidence of their ability to
furnish products or services in accordance with the terms and conditions of these
specifications. The county reserves the right to make the final determination as to the
bidder's ability to provide the products or services requested herein. Bidder determined to
be irresponsible bidders are not allowed to bid to provide the county goods or services.
2.05 BIDDERS RESPONSIBILITY:
A. Each bidder shall fully acquaint himself with conditions relating to the scope and restrictions
attending the execution of the work under the conditions of this bid. It is expected that this
will sometimes require on-site observation. The failure or omission of a bidder to acquaint
Newberry County INSTRUCTIONS TO BIDDERS 00 21 13 - 1
Gallman Place Roof Replacement
Newberry, SC
DP3 Architects 23234 - A

himself with existing conditions shall in no way relieve him of any obligation with respect to
this bid or to the contract.
2.06 AWARD CRITERIA:
A. The contract shall be awarded to the lowest responsible and responsive bidder(s) whose bid
meets the requirements and criteria set forth in the invitation for bid. Award may be made to
one or a multiple of bidders, whichever deems to be in the best interest of the county, or
unless otherwise stated on the bidder's schedule.
2.07 WAIVER:
A. The county reserves the right to waive any instruction to bidders, general or special
provisions, general or special conditions, or specifications deviation if deemed to be in the
best interest of the county.
2.08 COMPETITION:
A. This solicitation is intended to promote competition. If any language, specifications, terms
and conditions, or any combination thereof restricts or limits the requirements in this
solicitation to a single source, it shall be the responsibility of the interested vendor to notify
the Purchasing Director in writing within five (5) days prior to the opening date. The
solicitation may or may not be changed but a review of such notification will be made prior to
the award.
2.09 REJECTION:
A. Ambiguous bids which are uncertain as to terms, delivery, quantity, or compliance with
specifications may be rejected or otherwise disregarded if such action is in the best interest
of the County.
2.10 RIGHT TO PROTEST:
A. Any prospective bidder, offeror, or contractor, who is aggrieved in connection with the
solicitation of a contract shall protest in writing to the purchasing director within ten (10)
calendar days of the date of issuance of the invitation to bid or other solicitation documents,
whichever is applicable, or any amendment thereto, if the amendment is at issue. Any
actual bidder, offeror, or contractor, who is aggrieved in connection with the intended award
or award of a contract, shall protest in writing to the purchasing director within ten (10)
calendar days of the notification of intent to award or statement of award.
2.11 PROTEST PROCEDURE:
A. A protest shall be in writing, submitted to the purchasing director, and shall set forth the
specific grounds of the protest with enough particularity to give notice to the issues to be
decided.
PART 3 GENERAL CONDITIONS
3.01 DEFAULT:
A. In case of default by the contractor, the County reserves the right to purchase any or all
items in default in the open market, charging the contractor with any excessive costs.
Should such charge be assessed, no subsequent bids of the defaulting contractor will be
considered until the assessed charge has been satisfied.
3.02 NON-APPROPRIATION
A. Any contract entered into by the County resulting from this bid invitation shall be subject to
cancellation without damages or further obligation when funds are not appropriated or
otherwise made available to support continuation of performance in a subsequent fiscal
period or appropriated year.
Newberry County INSTRUCTIONS TO BIDDERS 00 21 13 - 2
Gallman Place Roof Replacement
Newberry, SC
DP3 Architects 23234 - A

3.03 HOLD HARMLESS AND INSURANCE
A. The successful bidder shall indemnify and hold harmless the County of Newberry and all
County officers, agents and employees against all suits or claims for personal injury or
property damage resulting from, or arising from, the successful bidder's performance of the
contract, as well as against any suits or claims of any character brought against the County
or its agents or employees by reason of any claim of infringement of any patent, trade mark,
trade dress, or copyright, including reimbursement to the County for all attorneys fees and
court costs incurred by the County in defending itself or its agents or employees against any
such claim or suit. In addition, the successful bidder will maintain a public liability policy with
minimum limits of $500,000 per occurrence, or $1,000,000 single limit, for damages arising
from acts which occur during the contract period, with the County of Newberry named as an
additional insured on the policy; the successful bidder shall also maintain workers
compensation and vehicle liability insurance in the amounts required by statutory law. Proof
of such coverage will be provided upon demand or as otherwise provided in the bid
specifications
3.04 CONTRACT ADMINISTRATION:
A. Questions or problems arising after award of this contract shall be directed to the Purchasing
Director, P.O. Box 156, Newberry, SC 29108, or by calling 803-321-2100.
3.05 FORCE MAJEURE:
A. The Contractor shall not be liable for any excess costs if the failure to perform the contract
arises out of causes beyond the control and without fault or negligence of the contractor.
Such causes may include, but are not restricted to acts of God or of a public enemy, acts of
Government in either its sovereign or contractual capacity, fires, floods, epidemics,
quarantine restrictions, strikes, freight embargoes, and unusually severe weather; but in
every case the failure to perform must be beyond the control and without the fault or
negligence of the contractor. If the failure to perform is caused by default of a subcontractor,
and if such default arises out of causes beyond the control of both the contractor and
subcontractor and without excess costs for failure to perform, unless the supplies or services
to be furnished by the subcontractor were obtainable from other sources in sufficient time to
permit the contractor to meet the required delivery schedule.
3.06 PUBLIC RELEASE:
A. Contractor agrees not to refer to award of this contract in commercial advertising in such a
manner as to state or imply that the products or services provided are endorsed or preferred
by the User.
3.07 QUALITY OF PRODUCT:
A. Unless otherwise indicated in this bid it is understood and agreed that any items offered or
shipped on this bid shall be new, in first class condition, and without defect that all containers
shall be new and suitable for storage or shipment, and that prices include standard
commercial packaging and shipping to the specified destination in Newberry County. No
demonstration models shall be sold as new, without prior written permission of the County.
3.08 S.C. LAW CLAUSE:
A. Upon award of a contract under this bid, the person, partnership, association or corporation
to whom the award is made must comply with the Laws of South Carolina which require
such person or entity to be authorized and/or licensed to do business with this State.
Notwithstanding the fact that applicable statutes may exempt or exclude the successful
bidder from requirements that it be authorized and/or licensed to do business in this State,
by submission of this signed bid, the bidder agrees to subject himself to the jurisdiction and
process of the courts of the State of South Carolina as to all matters and disputes arising or
to arise under the contract and the performance thereof, including any questions as to the
Newberry County INSTRUCTIONS TO BIDDERS 00 21 13 - 3
Gallman Place Roof Replacement
Newberry, SC
DP3 Architects 23234 - A

liability for taxes, licenses, or fees levied by the State.
3.09 ASSIGNMENT:
A. No contract or its Provisions may be assigned, sublet, or transferred without the written
consent of the Purchasing Director.
3.10 AFFIRMATIVE ACTION:
A. The successful bidder will take affirmative action in complying with all Federal and State
requirements concerning fair employment of the handicapped, and concerning the treatment
of all employees, without regard or discrimination by reason of race, color, religion, sex,
national origin or physical handicap.
3.11 DELIVERIES:
A. All deliveries shall be FOB Destination. It is agreed by the parties hereto that delivery by the
contractor to the common carrier does not constitute delivery to the County. Any claim for
loss or damage shall be between the contractor and the carrier.
3.12 APPROPRIATE S.C. SALES TAXES, FEES, AND PERMITS:
A. Appropriate S.C. sales taxes, fees, and permits shall be included in the Contractor's base
bid for all materials. All fees, including permits and any removal or disposal of construction
debris shall be included in the contractor's bid.
3.13 PAYMENT TERMS:
A. Payment will be in accordance with Section 01 20 00 Price and Payment Procedures.
3.14 BID BOND:
A. For each bid in excess of $25,000.00 each bidder will submit with their bid a bond in the
amount of 10% of the total price of the bid submitted. The bid bonds will be returned to the
unsuccessful bidders once the County accepts the lowest most responsive bid. If the most
responsive bidder fails to perform the responsibility of the bid within 10 days of the award,
then the bid bond will be forfeited to the county as liquidated damages and the next lowest
bidder will be awarded the bid.
B. Bid bonds may be in the form of a surety, a cashier's check or an unconditional letter of
credit in favor of Newberry County issued by a commercial bank in South Carolina.
1 Acceptable surety formats include the Bid Bond document included in the Bid Form, AIA
Document A310-2010, or the surety companies standard bond certificate.
2 Bonds executed by an Attorney-In-Fact shall have attached to each copy of the bond a
certified copy of Power of Attorney properly executed and dated.
3.15 PERFORMANCE AND PAYMENT BONDS:
A. The chosen vendor will be required to submit to the County both a performance bond and
payment bond in the amount of 100% of the contract price as part of the Contract documents
required to execute the contract prior to commencing with the work.
B. Both bonds will be issued from a surety company with an "A" minimum rating of
performance as stated in the most current publication of Best Key Rating Guide,
Property Liability. Performance Bonds are required when the project is expected to
cost $100,000.00 or more. Payment Bonds are required when the project is expected
to cost more than $50,000.00.
C. Proof of ability to provide both bonds is required to be submitted with their bid.
1 Acceptable formats include the Performance and Payment Bond - Proof of Coverage
document included in the Bid Form or the surety companies standard bond certificate.
2 Bonds executed by an Attorney-In-Fact shall have attached to each copy of the bond a
Newberry County INSTRUCTIONS TO BIDDERS 00 21 13 - 4
Gallman Place Roof Replacement
Newberry, SC
DP3 Architects 23234 - A

certified copy of Power of Attorney properly executed and dated.
3.16 COMPLIANCE WITH THE SOUTH CAROLINA ILLEGAL IMMIGRATION ACT:
A. By submitting an offer, Bidder certifies that it will comply with the applicable requirements of
Title 8, Chapter 14 of the South Carolina code of Laws (originally enacted as Section 3 of
The South Carolina Illegal Immigration act, 2008 S.C. Act No. 280) and agrees to provide
upon request any documentation required to establish either: (a) the applicability of Title 8,
Chapter 14 to Bidder and any subcontractor or sub-subcontractors; or (b) the compliance
with Title 8, Chapter 14 by Bidder and any subcontractors or sub-subcontractors. Pursuant
to Section 8-14-60, "A person who knowingly makes or files any false, fictitious, or fraudulent
document, statement, or report pursuant to this chapter is guilty of a felony and, upon
conviction, must be fined within the discretion of the court or imprisoned for not more than
five years, or both". Bidder agrees to include in any contracts with its subcontractors
language requiring the subcontractors to (a) comply with the applicable requirements of Title
8, Chapter 14, and (b) include in any contracts with the sub-subcontractors language
requiring the sub-subcontract to comply with the applicable requirements of Title 8, Chapter
14.
END OF SECTION
Newberry County INSTRUCTIONS TO BIDDERS 00 21 13 - 5
Gallman Place Roof Replacement
Newberry, SC
DP3 Architects 23234 - A