Conf: MHSATS FY26 Leadership Conference

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*****January 17, 2025, Addendum 1 - Version 2*****
The purpose of this addendum is to revise the due date, add additional alternate dates, revise Exhibit D Price Schedule, and respond to questions received. Responders acknowledge receipt of this addendum by responding to SWIFT Event No. 200016556, Version 2 (or more recent version) by the solicitation due date and time.
*****End of Addendum 1*****

The purpose of this Solicitation is to establish a Contract for the Department of Human Services FY26 Mental Health Substance Abuse and Treatment System (MHSATS). The conference venue must be located in Crow Wing, Lake, or St. Louis County.

Preferred Dates: October 28, 2025 to October 30, 2025
Alternative Dates: September 30, 2025 to October 2, 2025
Approximate number of attendees: 140 Attendees
Lodging is needed for 20 the night before the event.

QUESTIONS/CLARIFICATIONS. Any questions and/or clarifications in regard to the solicitation response must be made in writing to Mai N Lor, Buyer I, via email at Mai.N.Lor@state.mn.us by January 14, 2025, no later than 2:00 PM CT. If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the RFP, they must immediately notify the Buyer in writing of such error and request modification or clarification of the document. Responders are not to contact anyone within any other State Agency regarding this solicitation. The State is not obligated to answer questions submitted after the questions/clarifications due date and time.

Cancellation Policy. State on the Price Schedule in dollar amounts any charges that could be applied if the conference is canceled for any reason other than for insufficient funding per Exhibit A, Paragraph 3.3. If no charge is indicated on the Price Schedules, the State will not pay any cancellation fee. The cancellation fee includes all cost associated with lodging, meeting rooms, catering, audio visual equipment, and all other expenses that may be incurred by the Contractor under the Contract Terms. If the conference is canceled, the State reserves the right to reschedule a new conference date upon mutually agreement with the Contractor.

**ATTENTION RESPONDERS**
You must submit all responses electronically through the SWIFT portal. See line items for specifications. OSP does not accept email or faxed responses. Please be aware there may be attachments included in this event. The supplier is responsible for reviewing all attachments, including the Event Details and the Responders Declarations Documents.

DOCUMENTS INCLUDED WITH THIS SOLICITATION:
1. Request for Proposal (RFP)
2. Sample Contract and Exhibits
3. RFP Attachments
4. Exhibit D Price Schedule

If you need assistance, please contact the SWIFT Vendor Assistance Helpline at 651-201-8100, Option 1, and then Option 1 again.

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