RFP | Public Works, On Site Meal and Junk Vehicle Processing and Removal

Location:	Washington
Posted:	Aug 12, 2026
Due:	Sep 19, 2026
Agency:	The Confederated Tribes of the Colville Reservation
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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Confederated Tribes of the

Colville Reservation

P.O. Box 150, Nespelem, WA 99155 (509) 634-2809

Request for Proposals:

Confederated Tribes of the Colville Reservation

Project Title: On Site Metal and Junk Vehicle Processing and Removal

General Information

Posted Date: 08/12/2026

Deadline for Questions: 09/10/2026

Final Answers Posted: 09/16/2026

Closing Date: 09/18/2026

Opening Date: 09/24/2026

1. Introduction

The Confederated Tribes of the Colville Reservation (CTCR) is a Sovereign Nation. Presidential

Executive Order established the Colville Indian Reservation in 1872, with a land base of 1.4

million aces, located in North Central Washington State and additional off-reservation trust

lands. The Administrative Headquarters are located at the Colville Indian Agency Campus,

approximately 2 miles south of Nespelem, WA with offices located throughout our reservation.

Our business hours are Monday thru Thursday 7:00 and 5:30 p.m. excluding Saturdays, Sundays,

Tribal and Federal holidays.

1.02 Proposal Deadline/Address/Contents

The deadline for receipt of proposals is 09/18/2026 and must be received by the Tribes, either by

hand delivery, express delivery, electronic submission or regular mail no later than 5:30 p.m. on

that day Pacific Standard Time. Proposals must be submitted to the Public Works Department

ATTN: Ron Toulou no later than 5:30 pm on that day. All proposals and accompanying

documentation will become the property of the Colville Tribes and will not be returned.

Consultant accepts all risk of late deliver of mailed proposal regardless of fault. Proposals are to

be sent to: Public Works Department ATTN: Ron Toulou, P.O. Box 150, 12 Lakes Street,

Nespelem, WA. 99155 or by electronic submission to ronald.toulou@colvilletribes.com.

1.03 Proposal Preparation Instructions and Information Required in Your Proposal

Please provide (3) copies of your proposal. In order to facilitate the review process and obtain

the maximum degree of comparison, proposals should include the following information

presented in the order and format shown below:

1.04

•

Required Format/Information

Title Page: Show Request for Proposal (RFP) subject, name of Respondent/Respondents

firm(s), address, telephone and fax numbers, name of contact person and date of

submission. Attachment A

Transmittal Letter: A one or two-page summary stating the Responder’s understanding of

the work to be done and making a positive commitment to perform the work within the

time period required.

Table of Contents: A clear identification of the material by section and page number.

Profile of the Respondent/Respondents: Include location of office(s), number of partners,

managers, supervisors, seniors, and other professional staff. Describe the range of

activities performed by your firm, including capability for determining cost/feasibility of

Approach: Provide a detailed and clear description of the approach and methodology for

implementing the work.

Qualifications and Experience of Staff: Include a list of personnel to be used for this

work and their qualifications. Résumé, including education, licensing information,

background accomplishments, relevant continuing professional education and any other

pertinent information must be included for each of the key personnel to work on the

project. The Responder/Responders must include a statement in the proposal to the effect

that “the key personnel assigned to this project as described in this proposal will not be

removed from the Project without prior approval of the Tribes’ COR.”

Qualifications and Experience of Firm: Company experience which is relevant to the

proposed work, i.e. experience with other Tribal entities. References: Attachment B

Indian Preference: CTCR shall, to the greatest extent feasible, provide preference to

Indian-owned economic enterprises and Indian organizations. Projects developed and

operated with assistance under 25 CFR Part 1000 are subject to Section 7(b) of the Indian

Self-determination and Education Assistance Act (25 U.S.C. 450e (b)). Section 7(b)

provides that to the greatest extent feasible, preference shall be given to Indian

organizations and Indian-owned economic enterprises in the award of all contracts and

subcontracts. If applicable, please include documentation of Indian enrollment and

TERO certification. Preference must be provided in accordance with the requirements

set forth in 24 CFR 1000.48 and Chapter 10-1 Tribal Employment Rights. If applicable,

provide documentation of Indian enrollment and TERO certification. In accordance with

the adopted TERO Compliance, to be eligible as a tribally owned or Indian owned

business, the business shall apply for certification with the Tribal Employment Rights

Office (TERO) and must be eligible for certification prior to submitting a proposal.

Contact TERO for more information: TERO Director, P. O. Box 150

Nespelem, WA 99155.

Phone 509.634.2200

• Cost Proposal: Include a detailed itemized cost statement showing estimated staff hours

and rate(s), delineated by task. Also, include an itemized listing of all other expenses or

fees that are anticipated. Attachment A.

1.05 Questions Regarding the Project

Requests for interpretation/clarification of this RFP must be emailed to

ronald.toulou@colvilletribes.com. Unauthorized contact with other tribal employees regarding

this RFP may result in disqualification. All oral communications will be considered unofficial

and non-binding on the Tribes.

All questions must be submitted no later than 3:00 p.m., PST, 09/10/2026. All responses will be

posted on the Tribes’ web site at: https://www.colvilletribes.com/rfp within two business days

after receipt of the question.

2. Evaluation Procedures

The evaluation factors reflect a wide range of considerations. While cost is important, other factors are

also significant. Consequently, the Colville Tribes may select other than the lowest cost solution. The

objective is to choose the Contractor capable of providing a reliable and effective solution within a

reasonable budget.

An award will be made to a responsible Indian Bidder if within 10% of the lowest non-Indian Proposal

Price and defined experience.

Evaluation Criteria: The proposals will be evaluated on the basis of the following criteria and point

ranges. Maximum Points: (100)

1) Responsiveness of the proposal in clearly stating an understanding of the work to be performed.

(0-15)

2) Reasonableness of overall time estimates as well as the time estimates for each major section of

the work to be performed (0-5)

3) Qualifications and experience of Responder/Responders (0-20)

4) Size and structure of firm and ability to maintain continuity of work (0-5)

5) Experience of Responder/Responders in developing reports for Tribes or other government

entities on the unmet needs of their citizens. (0-20)

6) Qualifications and experience of staff to be assigned. Education, position in the firm, and years

and types of experience will be considered (0-10)

7) Indian preference (0 – 10)

8) TERO certification documented & included (5)

9) Cost (0-10)

3.0 Acceptance/Rejection of Proposals

The CTCR reserves the right to reject any and all proposals, whether or not within applicable cost limits,

and to waive any information in the proposals received, whenever such rejection or waiver is in the best

interest of the CTCR. In the event of disagreement or grievances regarding contract, it is the CTCR

policy to resolve all contractual issues per adopted Procurement Policy.

4.0 Scope of Work (SOW) and Specifications

4.01 Purpose

The purpose of this project is to contract with Respondent or Respondents who best demonstrate

expertise identifying for Junk Vehicle Processing and Removal.

Processing of the Metal and Junk Vehicles is to occur on-site, at the Colville Tribes Recycling

Facility and must include removing and disposing of Hazardous Materials to include the

following:

• Batteries

• Refrigerants

• Gasoline and Diesel Fuel

• Antifreeze

• Brake Fluid

• Engine Oil

• Transmission Fluid

• Power Steering Fluid

• Differential Fluid

• Windshield Washer Fluid

• Mercury Switches (found in anti-lock brakes (ABS) and convenience lighting)

• Lead (battery connectors and wheel weights)

• A non-permeable or impermeable base such as a durable leak proof liner must be

provided to prevent any fluids from escaping and leaching into the ground and soils on

site.

• All Hazardous Waste(s) removed during the process must be disposed of in accordance

with Colville Tribal Environmental Trust Department and/or EPA Requirements and

Regulations, whichever is most stringent. If an offeror is found to be out of compliance

during work, a stop work order may be issued until offeror comes back into compliance

and Colville Tribes Public Works Solid Waste Staff authorizes the continuation of work.

• Any loose material/litter that may become dislodged from the vehicle(s) during the

recycling process including but not limited to (lug nuts, broken glass, plastic materials,

etc.) must also be cleaned up off the ground prior to the end of the project.

Once the vehicle(s) and metal(s) have been processed, all materials must be removed completely

off of the Colville Reservation to an off-site processing facility, no exceptions.

4.02 Respondent Capacity to Conduct the Project

The Respondent/Respondents shall provide evidence of its ability to furnish all qualified

personnel, facilities, equipment, and supplies to the Recycling Center Site at 62 Schoolhouse

Loop Road, Nespelem, WA in accordance with appropriate standards on behalf of the

Confederated Tribes of the Colville Reservation.

4.03 Reports Required

The Respondent/Respondents shall provide at least monthly (or more often if requested by the

Tribes’ COR) reports on the progress of the work.

4.04 Contract

Prior to any binding agreement with the successful Respondent(s) for services under this RFP,

the successful Respondents will be required to enter into a Tribal Consulting Contract for the

requested services under this RFP. This RFP does not constitute an obligation or agreement on

the part of the Tribes. A labor hour type contract is anticipated. It provides for the procurement of

services on the basis of direct labor hours at specified hourly rates.

4.05 Period of Performance

Any contract let from this RFP shall be in effect upon the date of award and shall continue to be

in effect until the termination of the Contract. It is anticipated that the Project should require no

more than 365 days to complete.

4.06 Key Personnel

The personnel specified in the Responder/Responder’s proposal are considered to be essential to

the work being performed hereunder. Prior to changing any of the individuals specified in the

proposal, the Responder/Responders shall notify the Contracting Officer reasonably in advance

and submit a justification for the proposed substitutions in sufficient detail (including names,

titles and résumés) to permit the evaluation of the impact on the quality of work performed. No

personnel changes shall be made by the Contractor without the prior written consent of the COR.

4.07 Payment and Submission of Invoices

Payment for work performed under the contract shall not exceed the agreed upon amount, unless

otherwise agreed upon, in writing, by both parties. Payment shall be made to the contractor based

on progress achieved. The contractor must submit each invoice in sufficient detail to document

progress. Invoices will not be accepted on more frequent intervals than once a month. Invoices

requesting payments shall be prepared and submitted in duplicate and contain the following

information: contract number, detailed description of services, and total cost.

In the event of abandonment of the work or termination of the contract for any cause, under the

respective sections of the contract, the terms of any settlement shall be subject to approval by

CTCR Contracting Officer or designee. The CTCR shall not disburse monies after giving notice

of abandonment or termination. A settlement may be reached to include may include restitution

of funds disbursed for services not performed.

5.0 Terms and Conditions

5.01 Site Visitations

The Contractor site visit is required, this can be scheduled by contacting Ron Toulou Jr. at

509-634-2809 or Ronald.toulou@colvilletribes.com. By submitting his/her proposal, the

Consultant acknowledges that he/she has satisfied him/herself as to the nature and locations of

the work.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP | Public Works, On Site Meal and Junk Vehicle Processing and Removal

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