Towing and Relocation of District/Non-District Vehicles

REQUEST FOR PROPOSAL (RFP)
for Towing and Relocation of
District/Non-District Vehicles RFP
756-26-1
ADDENDA
Prospective bidders are responsible for reviewing any
published addenda regarding this bid at
ebmud.com/business-center
CONTACT
Scott Busch, Equipment Supervisor
(510) 287-1392
scott.busch@ebmud.com
RESPONSE DUE
October 31, 2026
4:00 p.m. PST
SUBMIT ELECTRONICALLY TO*
Karen Scott, Senior Administrative Clerk EBMUD
karen.scott@ebmud.com
*Hardcopy proposals will not be accepted
375 ELEVENTH STREET . OAKLAND . CA 94607-4240 . WWW.EBMUD.COM/BUSINESS-CENTER/

EAST BAY MUNICIPAL UTILITY DISTRICT
RFP for Towing and Relocation of District/Non-District Vehicles RFP 756-26-1
TABLE OF CONTENTS
I. STATEMENT OF WORK
A. SCOPE
B. PROPOSER QUALIFICATIONS
C. SPECIFIC REQUIREMENTS
II. CALENDAR OF EVENTS
III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS
A. RFP ACCEPTANCE AND AWARD
B. EVALUATION CRITERIA/SELECTION COMMITTEE
D. NOTICE OF INTENT TO AWARD AND PROTESTS
E. WARRANTY
F. INVOICING
IV. RFP RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION
A. DISTRICT CONTACTS
B. SUBMITTAL OF RFP RESPONSE
C. RESPONSE FORMAT
ATTACHMENTS
EXHIBIT A - RFP RESPONSE PACKET
EXHIBIT B - INSURANCE REQUIREMENTS
EXHIBIT C - GENERAL REQUIREMENTS
EXHIBIT D - IRAN CONTRACTING ACT CERTIFICATION
EXHIBIT E - INCLUDE COMPANY RATE SHEET
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Towing and Relocation of District/Non-District Vehicles
I. STATEMENT OF WORK
A. SCOPE
It is the intent of these specifications, terms, and conditions to describe the services of
vehicle towing and relocation services for East Bay Municipal Utility District (District)
and Non-District vehicles. Vehicles may be towed from District locations to other District
locations, from District property to impound yards, or other locations such as vehicle
repair shops, etc. The towing will take place as needed, during business days/hours and
at times outside of regular business days/hours. Vehicles can include but are not limited
to passenger cars, Class 2-8 trucks, trailers, construction equipment, industrial
equipment, ATV's, etc.
East Bay Municipal Utility District (District) intends to award a three-year contract (with
2 options to renew for one-year terms) to the Proposer(s) who best meets the District's
requirements.
B. PROPOSER QUALIFICATIONS
1. Proposer Minimum Qualifications
a. Proposer, Proposer's principal, or Proposer's staff shall have been
regularly engaged in the business of providing vehicle towing and vehicle
relocation services for at least five years.
b. Proposer shall possess all permits, licenses, and professional credentials
necessary to perform services as specified under this RFP.
C. SPECIFIC REQUIREMENTS
1. Vendors shall maintain the highest standards on the quality of workmanship.
2. Vendors shall pick up and deliver vehicles from/to locations specified by the
District.
3. All vendors are required to meet the safety standards in towing Heavy and Light
duty equipment, Off-Road Utility vehicles.
4. Vendors shall provide the required vehicle information on the invoice, such as
equipment Id. mileage, make, model, signed/ print the drivers' name when
possible.
II. CALENDAR OF EVENTS
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Towing and Relocation of District/Non-District Vehicles
EVENT DATE/LOCATION
RFP Issued 9/30/2026
Response Due 10/31/2026
Anticipated Contract Start On or before 12/15/2026
Date
Note: All dates are subject to change by District.
Proposers are responsible for reviewing https://www.ebmud.com/business-
center/requests-proposal-rfps/ for any published addenda. Hard copies of Addenda
will not be mailed out.
III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS
A. RFP ACCEPTANCE AND AWARD
1. RFP responses will be evaluated by the Selection Committee and will be scored
and ranked in accordance with the RFP section entitled "Evaluation
Criteria/Selection Committee."
2. The Selection Committee will recommend award to the Proposer who, in its
opinion, has submitted the RFP response that best serves the overall interests of
the District. Award may not necessarily be made to the Proposer with the lowest
overall cost...
3. The District reserves the right to award to a single or to multiple General or
Professional Service Providers, dependent upon what is in the best interest of the
District.
4. The District has the right to decline to award this contract or any part of it for any
reason.
5. Any specifications, terms, or conditions issued by the District, or those included in
the Proposer's submission, in relation to this RFP, may be incorporated into any
purchase order or contract that may be awarded as a result of this RFP.
6. Award of contract. The District reserves the right to reject any or all proposals, to
accept one part of a proposal and reject the other, unless the proposer stipulates
to the contrary, and to waive minor technical defects and administrative errors,
as the interest of the District may require. Award will be made, or proposals
rejected by the District as soon as possible after proposals have been opened.
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Towing and Relocation of District/Non-District Vehicles
B. EVALUATION CRITERIA/SELECTION COMMITTEE
All proposals will be evaluated by a Selection Committee. The Selection Committee may
be composed of District staff and other parties that have expertise or experience in this
type of procurement. The Selection Committee will select a Proposer in accordance with
the evaluation criteria set forth in this RFP. The evaluation of the RFP responses shall be
within the sole judgment and discretion of the Selection Committee.
The Selection Committee will evaluate each RFP response meeting the qualification
requirements set forth in this RFP. Proposer should bear in mind that any RFP response
that is unrealistic in terms of the technical or schedule commitments, or unrealistically
high or low in cost, will be deemed reflective of an inherent lack of technical
competence or indicative of a failure to comprehend the complexity and risk of the
District's requirements as set forth in this RFP.
RFP responses will be evaluated and scored according to the Evaluation Criteria below
and scored according to a zero to five-point scale. The scores for all Evaluation Criteria
will then be added to arrive at a weighted score for each RFP response. An RFP response
with a high weighted total will be ranked higher than one with a lesser-weighted total.
The Evaluation Criteria are as follows:
Evaluation Criteria
A T echnical Criteria:
In each area described below, an evaluation will be made of the probability
of success of, and risks associated with, the RFP response:
1. Towing light duty vehicles
2. Towing medium duty vehicles
3. Towing heavy duty vehicles
4. Towing construction/industrial equipment
5. Relocation services
6. Ancillary Services - A comparison will be made of the proposed services
with the requirements of this RFP. Credit will be given for convenience,
responsiveness, and technical expertise.
B. C ost:
The points for Cost will be computed by dividing the amount of the lowest
responsive RFP response received by each Proposer's total proposed cost.
While not reflected in the Cost evaluation points, an evaluation may also be
made of:
1. Reasonableness (i.e., does the proposed pricing accurately reflect the
Proposer's effort to meet requirements and objectives?);
2. Realism (i.e., is the proposed cost appropriate to the nature of the
products and services to be provided?); and
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Towing and Relocation of District/Non-District Vehicles
3. Affordability (i.e., the ability of the District to finance this project).
Consideration of price in terms of overall affordability may be controlling in
circumstances where two or more RFP responses are otherwise judged to
be equal, or when a superior RFP response is at a price that the District
cannot afford.
C. R esponse Times
An evaluation will be made of the likelihood that the Proposer's response
times will meet the District's schedule. Additional credit will be given for the
identification and planning for mitigation of schedule risks which the
Proposer believes may adversely affect any portion of the District's
schedule.
D. R elevant Experience:
RFP responses will be evaluated against the RFP specifications and the
questions below:
1. Does the proposer have experience on similar projects?
E. G eographical Coverage Area
RFP responses will be evaluated against the RFP specifications and the
questions below:
1. Will the proposer be able to provide towing services to or from District
locations in the following counties, Alameda, Contra Costa, San Joaquin,
Stanislaus, Sacramento, Calaveras, and Amador.
2. Will the proposer be able to provide relocation services in Alameda and
Contra Costa Counties.
3. Additional credit will be given if the proposer can provide services
statewide.
F. U nderstanding of the Project:
RFP responses will be evaluated against the RFP specifications and the
questions below:
1. Has the Proposer demonstrated a thorough understanding of the
purpose and scope of the project?
2. Has the Proposer demonstrated that it understands the deliverables the
District expects it to provide?
3. Has the Proposer demonstrated that it understands the District's time
schedule and can meet it?
G. C ontract Equity Program:
As described in the guidelines contained in Exhibit A-Contract Equity
Program, PROPOSER INFORMATION AND ACCEPTNCE. Points will be given
for compliance with these guidelines in addition to a firm's status as being
local, small, and/or located in a HUB Zone for up to a total of 10 points.
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Towing and Relocation of District/Non-District Vehicles
C. PRICING
1. Prices quoted shall be firm for the first 12 months of any contract that may be
awarded pursuant to this RFP.
2. All prices quoted shall be in United States dollars.
3. Price quotes shall include any and all payment incentives available to the District.
4. Proposers are advised that in the evaluation of cost, if applicable, it will be
assumed that the unit price quoted is correct in the case of a discrepancy
between the unit price and extended price.
D. NOTICE OF INTENT TO AWARD AND PROTESTS
At the conclusion of the RFP response evaluation process, all entities who submitted a
proposal package will be notified in writing by e-mail or USPS mail with the name of the
Proposer being recommended for contract award. The document providing this
notification is the Notice of Intent to Award.
Negotiations for a Consulting Services Agreement with a "not to exceed" contract price
(for time and expenses) will be scheduled shortly after the Notice of Intent to Award. If
an Agreement cannot be achieved, the District will proceed to negotiate with the next
highest ranked Proposer.
Protests must be in writing and must be received no later than seven (7) workdays after
the District issues the Notice of Intent to Award. The District will reject the protest as
untimely if it is received after this specified time frame. Protests will be accepted from
proposers or potential proposers only.
If the protest is mailed and not received by the District, the protesting party bears the
burden of proof to submit evidence (e.g., certified mail receipt) that the protest was
sent in a timely manner so that it would be received by the District within the RFP
protest period.
Proposal protests must contain a detailed and complete written statement describing
the reason(s) for protest. The protest must include the name and/or number of the
proposal, the name of the firm protesting, and include a name, telephone number,
email address and physical address of the protester. If a firm is representing the
protester, they shall include their contact information in addition to that of the
protesting firm.
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Towing and Relocation of District/Non-District Vehicles
Protests must be mailed, hand delivered, or emailed to the Manager of Purchasing,
Mailstop 102, East Bay Municipal Utility District, 1010 Franklin St., Oakland, CA 94607
or P.O. Box 24055, Oakland, California 94623. Facsimile and electronic mail protests
must be followed by a mailed or hand delivered identical copy of the protest and must
arrive within the seven workday time limit. Any proposal protest filed with any other
District office shall be forwarded immediately to the Manager of Purchasing.
In the event that the protest is denied, the protester can appeal the determination to
the requesting organization's Department Director. The appeal must be submitted to
the Department Director no later than five workdays from the date which the protest
determination was transmitted by the District, to the protesting party. The appeal shall
focus on the points raised in the original protest, and no new points shall be raised in
the appeal.
Such an appeal must be made in writing and must include all grounds for the appeal and
copies of the original protest and the District's response. The proposal protester must
also send the Purchasing Division a copy of all materials sent to the Department
Director.
The Department Director will make a determination of the appeal and respond to the
protester by certified mail in a timely manner. If the appeal is denied, the letter will
include the date, time, and location of the Board of Directors meeting at which staff will
make a recommendation for award and inform the protester it may request to address
the Board of Directors at that meeting.
The District may transmit copies of the protest and any attached documentation to all
other parties who may be affected by the outcome of the protest. The decision of the
District as to the validity of any protest is final. This District's final decision will be
transmitted to all affected parties in a timely manner.
E. WARRANTY
1. Proposer expressly warrants that all goods and services to be furnished pursuant
to any contract awarded it arising from the Proposal will conform to the
descriptions and specifications contained herein and in supplier catalogs, product
brochures, and other representations, depictions, or models, and will be free
from defects, of merchantable quality, good material, and workmanship.
Proposer expressly warrants that all goods and services to be furnished pursuant
to such award will be fit and sufficient for the purpose(s) intended. This warranty
shall survive any inspections, delivery, acceptance, payment, or contract
termination for any reason, by the District. Proposer warrants that all work and
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Towing and Relocation of District/Non-District Vehicles
services furnished hereunder shall be guaranteed for a period of 30 days from
the date of acceptance by the District.
F. INVOICING
1. Following the Districts acceptance of product(s) meeting all specified
requirements, and/or the complete and satisfactory performance of services, the
District will render payment within thirty (30) days of receipt of a correct invoice.
2. The District will notify the General or Professional Service Provider of any invoice
adjustments required.
3. Invoices shall contain, at a minimum, District purchase order number, invoice
number, remit to address, and itemized services description.
4. The District will pay General or Professional Service Provider in an amount not to
exceed the negotiated amount(s) which will be referenced in the agreement
signed by both parties.
IV. RFP RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION
A. DISTRICT CONTACTS
All contact during the competitive process is to be through the contact listed on the first
page of this RFP. The following persons are to be contacted only for the purposes
specified below:
FOR INFORMATION REGARDING TECHNICAL SPECIFICATIONS:
Attn: Scott Busch, Equipment Supervisor
EBMUD Fleet Maintenance Department
E-Mail: scott.busch@ebmud.com
PHONE: (510) 287-1392
FOR INFORMATION ON THE CONTRACT EQUITY PROGRAM:
Attn: Contract Equity Office
PHONE: (510) 287-0114
AFTER AWARD:
Attn: Scott Busch, Equipment Supervisor
EBMUD Fleet Maintenance Department
E-Mail: scott.busch@ebmud.com
PHONE: (510) 287-1392
B. SUBMITTAL OF RFP RESPONSE
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Towing and Relocation of District/Non-District Vehicles
1. At this time, no hard-copy proposals will be accepted. Upload your RFP response
in pdf format and prior to the bid due date/time RFP submittals, in their entirety,
shall be emailed to karen.scott@ebmud.com. The District's email has limitations
on attachment size. Make sure your response is less than 25 megabytes. If the file
exceeds the limit, you will need to send multiple emails. Proposers are solely
responsible for ensuring timely delivery of the proposals. The District shall not be
responsible for any issues related to transfer of files through email. You may call
at (510) 287-0888 to check receipt of the proposal.
2. All costs required for the preparation and submission of an RFP response shall be
borne by the Proposer.
3. California Government Code Section 4552: In submitting an RFP response to a
public purchasing body, the Proposer offers and agrees that if the RFP response is
accepted, it will assign to the purchasing body all rights, title, and interest in and
to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C.
Sec. 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700,
of Part 2 of Division 7 of the Business and Professions Code), arising from
purchases of goods, materials, or services by the Proposer for sale to the
purchasing body pursuant to the RFP response. Such assignment shall be made
and become effective at the time the purchasing body tenders final payment to
the Proposer.
4. Proposer expressly acknowledges that it is aware that if a false claim is knowingly
submitted (as the terms "claim" and "knowingly" are defined in the California
False Claims Act, Cal. Gov. Code, 12650 et seq.), the District will be entitled to
civil remedies set forth in the California False Claim Act.
5. The RFP response shall remain open to acceptance and is irrevocable for a period
of one hundred eighty (180) days, unless otherwise specified in the RFP
documents.
6. It is understood that the District reserves the right to reject any or all RFP
responses.
C. RESPONSE FORMAT
1. Proposers shall not modify the existing text for any part of Exhibits A, B, C, D, or
E or qualify their RFP responses. Proposers shall not submit to the District a re-
typed or otherwise re-created version of these documents or any other District-
provided document.
2. RFP responses, in whole or in part, are NOT to be marked confidential or
proprietary. The District may refuse to consider any RFP response or part thereof
so marked. RFP responses submitted in response to this RFP may be subject to
RFP NO. 756-26-1
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