RFQ for Commissioning Agent

Request for Qualifications (RFQ)
Commissioning Agent for Rolesville Police Station and Fire Station
Rolesville Town Campus
Issued: March 2, 2026
Responses Due: Friday, March 27, 2026 at 2:00 p.m.
Description
The Town of Rolesville is seeking qualifications for a Commissioning Agent for two projects related to the
Rolesville Town Campus Project. The projects include an approximately 15,000 SF Police Station, and an
approximately 19,500 SF Fire Station. Both projects are currently in Design Development and are anticipated
to start construction in early 2027 and be complete in Spring/Summer 2028.
Background
The Town of Rolesville, North Carolina is a municipality of approximately 15,000 population, located to the
northeast of the City of Raleigh. The Town is planning to construct a multi-building governmental complex on
a 17-acre parcel close to the downtown area (408 East Young Street). When complete, the site is expected to
include a Police Station, Fire Station, Town Hall, Community Center, and a Wake County public library.
The first phase of the project includes the site development, Police Station, and Fire Station. The current
project team consists of the design team led by ADW Architects, PA, the Construction Manager at Risk
(CMAR) Samet Corp, Owner's Representative Turner & Townsend Heery, and Town staff. The site preparation,
Police Station, and Fire Station projects are all currently in the design development phase. The library design
is currently underway with Wake County and is being entirely managed by their staff.
Scope of Commissioning Services
The Town requires the services of a Commissioning Agent (either individual or firm) to provide code-required
commissioning services during construction, as well as to provide ONE (1) design review at the completion of
Design Development drawings. The scope of Commissioning Services required are, but not limited to:
* Mechanical Systems
* Electrical Systems
* Plumbing Systems
* Building Equipment as needed
* Building Automation Systems and Control Sequences
* Fire Alarm Systems

The Scope of Work from the Commissioning Agent will include the following tasks:
Preconstruction/Design
* Perform Cx Design Review at 100% DD milestone including backcheck of comments in 100% CD
drawings
* Perform Cx Design Review at 90% CD milestone including backcheck of comments in 100% For
Construction drawings
Construction
* Hold Cx Kickoff with Design/Construction Team at start of Construction
* Perform Cx Submittal review
* Develop installation verification checklists
* Perform site visits (quantity to be determined during proposal development)
* Verify equipment installation and startup
* Develop and execute Functional Performance Testing
* Maintain a Master Deficiency and Resolution Log
* Verify resolution of items on Master Deficiency and Resolution Log
Operations
* Document Owner Training
* Develop Systems Manual
* Develop Operations & Maintenance Plan
* Perform Seasonal Testing & Verification
* Perform 10-month warranty review
NOTE: One firm will be selected for both projects; however, each project effort and associate deliverables will be
performed and invoiced separately.
Format
Proposals should be presented in a well-organized and concise manner. The qualifications proposals should
be no more than 15 pages in length. Covers, resumes, and Certificates of Insurance are not counted towards
the page limit.
A) Introductory Letter to include:
1) Company name, address, telephone number, and website.
2) Name, title, email address, and telephone number of the primary contact person(s)
B) Qualifications and Experience to include:
1) Experience in providing equivalent Commissioning Agent services on similar projects for North Carolina
units of government
2) Resumes of proposed project team members, identifying general qualifications, education,
availability, and years of experience
3) Indicate any innovative methods and/or techniques that can be applied to this project that you
have applied on prior successful projects to enhance the integration of commissioning reviews
to design and construction progress
C) References to include:
1) Current contact information of at least three separate individuals with direct knowledge of your
expertise
2) Specify the name and description of any project(s) associated with each individual, if applicable

Timeline & Submission
RFQ Issuance 3/2/26
Deadline for Clarification Questions 3/16/26 by 4:00 pm
Response to Questions Issued 3/19/26
Submittal Due Date and Time 3/27/26 by 2:00 pm
In-Person Interviews (tentative, if selected) 4/15/26 (afternoon)
Clarification Questions and Electronic Responses may be submitted to Medhat Baselious
(mbaselious@rolesvillenc.gov) and Scott Miles (smiles@rolesvillenc.gov) with a cc: to Jessica Killian
(jessica.killian@turntown.com).
Selection Process
Submittals will be evaluated based on:
1. Experience in similar consulting services
2. Qualifications of staff
3. Demonstration of ability to provide services
4. Performance history per references
Town Staff will review all submitted proposals. The top-ranking firms may be requested to participate in an in-
person interview.
General Requirements
This solicitation and any subsequent contract shall be awarded consistent with and governed by the laws of
the State of North Carolina.
Proposals submitted shall not be subject to public inspection until a contract is awarded.
The Town reserves the right to reject any or all proposals and to waive any informalities as may be permitted
by law.
The Town reserves the right to request oral interviews or request additional information from any or all
vendors.
The Town reserves the right to award a contract based on proposals received without further discussion or
negotiation.
All proposals shall be signed by an authorized officer or employee of the submitting organization. The name
of the company, contract person, telephone number, email address, and physical address shall be included.
The RFQ does not commit the Town to award, nor does it commit the Town to pay any cost incurred in the
submission of a proposal, or in making necessary studies or designs for the preparation thereof, no procure or

contract for service or supplies. Further, no reimbursable cost may be incurred in anticipation of a contract or
award.
Attachments
* Police Schematic Plan
* Fire Schematic Plan
* Sample Professional Services Agreement

FIRST FLOOR PLAN
Fitness / locker rooms
Patrol
Training / Meeting
Detectives
Processing
Administration
Break / Coffee
Building Support
Circulation
FIRST FLOOR TOTAL -
14,900 SF
N 5 15 25
0' 10 20
Rolesville Police Station | Rolesville, NC
Schematic Design February 2026

FIRST FLOOR PLAN TRAINING AND STORAGE
MEZZANINE
Apparatus Bays / Support
Dayroom / Dining / Kitchen
Bathrooms
Training
Circulation
Bedrooms
Offices
Exercise
Building Support
FIRST FLOOR TOTAL -
18,501 SF
MEZZANINE - 1,032 SF
TOTAL - 19,532 SF
N 5 15 25
0' 10 20
Rolesville Fire Station | Rolesville, NC
Schematic Design February 2026

PROFESSIONAL SERVICES AGREEMENT
This PROFESSIONAL SERVICES AGREEMENT is made between the TOWN OF
ROLESVILLE, a North Carolina municipal corporation and body politic (the "Town"); and
____________________, a _____________________ (the "Professional") as of _____________.
W I T N E S S E T H
WHEREAS, the Town has determined it to be in the interests of the Town and the public to
commission the Professional to perform services for the following project: ____________
______________________________________________________________________________
(the "Project") and described with greater particularity in the Professional's proposed scope of
work attached hereto and incorporated herein as Exhibit A (the "Proposal"); and
WHEREAS, pursuant to the requirements of North Carolina General Statute 143-64.31, the
Town has selected the Professional to perform the services required by this Agreement on the basis
of demonstrated competence and qualification for the type of professional services required.
NOW, THEREFORE, the Town and the Professional, for the consideration hereinafter set forth,
agree that the Professional shall perform the professional services of the Project, consistent with
the provisions of this Agreement and the Proposal, at the times, in the manner, at the prices, and
at the places referred to as set forth in the Proposal.
DEFINITIONS.
* "Agreement" means this PROFESSIONAL SERVICES AGREEMENT, together with all
exhibits attached hereto and incorporated herein.
* "Background IP" means the Professional's pre-existing materials and methodologies.
* "Change Order" means a written amendment to this Agreement executed by both parties
memorializing a change that affects compensation or schedule.
* "Deliverables" means the drawings, reports, specifications, data, and other tangible work
product identified in Exhibit A to be furnished by Professional to Town as part of the
Services.
* "Instruments of Service" means the Professional's preliminary calculations, notes,
models, and other technical documents prepared in providing the Services.
* "Services" means the professional services described in Exhibit A to be performed by the
Professional.
SECTION 1. COMPENSATION AND PAYMENT. The Town shall compensate Professional
as provided in the Proposal, subject to the following additional terms and requirements: For
Professional's Services in performance of the Project, total compensation is on a time and materials
basis and shall not exceed _________________ without a properly approved Change Order.

Reimbursable expenses as may be described in the Proposal will be paid at cost without markup
and must be pre-approved; travel expenses, if allowed, are limited to rates consistent with the State
of North Carolina travel policy. Each monthly invoice must include a summary by task, percent
complete, labor categories and hours, rate, extended amounts, a list of reimbursables with receipts
for any item over $50, and the current not-to-exceed balance. The Town shall make payments on
invoices within thirty (30) days of receipt of a complete and accurate invoice. Town shall not be
obligated to pay for Services performed beyond the not-to-exceed amount or beyond the authorized
scope absent a fully executed Change Order. In the event the Town questions the amount of any
invoice, any sums not in dispute shall be promptly paid and the disputed amounts paid upon
adjustment and/or resolution of the dispute.
SECTION 2. COMMENCEMENT OF WORK; STANDARD OF CARE. Professional
agrees to begin work on the Project promptly upon receipt of a notice to proceed from the Town.
Professional shall perform the Services with the degree of care and skill ordinarily exercised by
members of the same profession currently practicing under similar circumstances in the Research
Triangle region of North Carolina. Professional shall not engage in any activity, or accept any
employment, that would reasonably appear to compromise Professional's professional judgment
with respect to this Project.
SECTION 3. SCHEDULE. As soon as practicable after the date of this Agreement, Professional
shall submit for the Town's approval a schedule for the performance of services as established by
the Proposal (the "Schedule"). The Schedule shall establish an estimate of the time necessary for
completion of tasks, task categories, and the Project to a state of final deliveries. The Schedule
shall include allowances for periods of time required for the Town's review of drafts.
Once the Schedule is agreed to by the Town, it shall be the responsibility of Professional
to maintain reasonable progress consistent with the Schedule. If for any reason it appears any task
of the Project will be delayed, the Professional shall notify the Town, in writing, prior to the due
date of that phase with an explanation of the reason(s) for the delay. If the delay(s) are approved
by the Town, the Schedule shall be modified and the agreement may be amended as necessary.
Failure to give the required notification of delay or failure to meet the Schedule timeline shall
constitute failure to perform in accordance with the terms of this Agreement and this Town may
pursue all remedies provided by law or equity, including Agreement termination.
Town may, for its convenience, direct Professional to suspend all or part of the Services
by written notice. Professional shall promptly resume upon Town's direction and propose a
recovery schedule; schedule and compensation impacts, if any, will be addressed by Change Order.
SECTION 4. SCOPE OF SERVICES; DELIVERABLES; CHANGES. Professional shall
perform the Services and furnish to Town the Deliverables. Town may, by written directive, make
changes to the scope, sequence, or timing of the Services. Any change that affects compensation
of Professional or the timing of the Schedule must be memorialized in a written Change Order
executed by both parties before the changed work is performed. Professional shall, without
additional cost to Town, promptly correct any portion of the Services or Deliverables that fails to
meet the standard of care, if Town notifies Professional within one year after final acceptance of
the applicable Deliverable.
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SECTION 5. INSURANCE. Professional, at its own expense, shall maintain the following
insurance throughout the term of this Agreement and, for claims-made professional liability, for
not less than three (3) years after final completion:
* Commercial General Liability: $1,000,000 per occurrence; $2,000,000 general aggregate;
$2,000,000 products/completed operations aggregate.
* Automobile Liability (any auto): $1,000,000 combined single limit.
* Workers' Compensation: Statutory; Employers' Liability: $500,000 each accident/disease.
* Professional Liability (Errors & Omissions): $2,000,000 per claim; $2,000,000 aggregate;
claims-made form with retroactive date no later than the Effective Date.
Town, its officers, officials, employees, and agents shall be named as additional insureds
on the Commercial General Liability and Auto Liability policies for ongoing and completed
operations, on a primary and non-contributory basis, with a waiver of subrogation in favor of Town
on CGL, Auto, and Workers' Compensation where permitted by law. Insurers shall be licensed in
North Carolina with an A.M. Best rating of A- VII or better. Certificates of insurance (Exhibit B)
and required endorsements shall be provided before issuance of a notice to proceed and upon
renewal. Failure to maintain required insurance is a material breach.
SECTION 6. INDEMNIFICATION; GOVERNMENTAL IMMUNITY. Professional
indemnifies and holds harmless the Town and its officers, officials, employees, and agents from
and against claims, damages, losses, and expenses, including reasonable attorneys' fees, but only
to the extent caused by the negligent acts or omissions or willful misconduct of Professional, its
employees, or subconsultants in the performance of the Services. This indemnity shall not require
Professional to indemnify Town for Town's own negligence or for the negligence of others.
Nothing herein shall be construed as a duty to defend. Nothing in this Agreement shall be construed
as a waiver of Town's governmental or sovereign immunity or any other defenses available to
Town under North Carolina law. Any limitation of Professional's liability or exclusion of damages
shall be void and of no effect against Town unless expressly set forth in this Agreement and
approved by Town's authorized official.
SECTION 7. INTELLECTUAL PROPERTY; OWNERSHIP; LICENSE. Upon Town's
payment for the applicable Services, Town shall own the Deliverables. Professional retains
ownership of its Instruments of Service and its Background IP; however, Professional grants Town
a perpetual, irrevocable, royalty-free, non-exclusive license to use, reproduce, and create
derivative works from the Instruments of Service and Background IP as embedded in or necessary
to use the Deliverables for Town's governmental purposes related to the Project, including future
maintenance, alterations, or additions. Professional shall obtain equivalent rights from
subconsultants.
SECTION 8. PUBLIC RECORDS; CONFIDENTIALITY; TRADE SECRETS.
Professional acknowledges that Town is subject to North Carolina public records law. Records in
Professional's possession that are made or received in connection with the transaction of public
business may be public records. Professional shall clearly mark any portion of materials it contends
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are trade secrets under applicable law at the time of submission and provide a legal basis for the
same. Town will use reasonable efforts to notify Professional of public records requests
implicating such materials but will make disclosures as required by law.
SECTION 9. RECORDS RETENTION AND AUDIT. Professional shall maintain complete
and accurate project and accounting records sufficient to document performance and charges under
this Agreement for a period of at least five (5) years after final payment. Town, its auditors, and
state/federal authorities may audit such records upon reasonable notice.
SECTION 10. DATA SECURITY. If Professional will access Town data that includes
personal or confidential information, Professional shall implement and maintain appropriate
safeguards and shall notify Town without unreasonable delay upon discovery of any data breach
impacting such data, cooperating with Town's incident response.
SECTION 11. PUBLIC ANNOUNCEMENTS. Unless otherwise required by applicable
law Professional shall issue any press releases, make any public announcements, or otherwise
communicate with any news media in respect of this Agreement or the transactions contemplated
hereby without the prior written consent of the Town, (which consent shall not be unreasonably
withheld), and the parties shall cooperate as to the timing and contents of any such approved
announcements.
SECTION 12. SUBCONSULTANTS AND KEY PERSONNEL. Professional shall not
use any subconsultants not referenced in the Proposal without Town's prior written consent.
Professional shall not replace any key personnel identified in the Proposal without Town's prior
written consent, not to be unreasonably withheld. Professional shall cause its subconsultants to
agree in writing to terms no less protective of Town than those in this Agreement.
SECTION 13. REPRESENTATIONS & COMPLIANCE WITH LAW. Professional
represents and warrants that it is duly organized, validly existing, and in good standing in its state
of organization; is authorized to transact business in North Carolina; and that all services requiring
a professional license will be performed under the responsible charge of a duly licensed North
Carolina professiona. Professional further certifies that: (a) Professional and its subconsultants
will comply with all applicable laws; (b) Professional participates in E-Verify as required by North
Carolina law; (c) Professional is not debarred or otherwise excluded from federal or state contracts;
(d) Professional is not on any list maintained by the North Carolina State Treasurer prohibiting
public contracting; (e) Professional will not discriminate in employment; and Professional further
warrants that Professional has no conflicts of interest in the entering of this Agreement and has not
made improper gifts to Town officials.
SECTION 14. INDEPENDENT CONTRACTOR. Professional is an independent
contractor and not an employee, agent, or partner of Town. Professional has exclusive control over
the manner and means of performing the Services, subject to the requirements of this Agreement.
SECTION 15. ADDITIONAL SERVICES. In the event the Town requests that
Professional perform services over, above, and beyond the services described herein as part of the
Project scope, Professional shall be paid for such additional services as agreed upon by the parties
in writing prior to beginning the work.
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