Concrete Flatwork Construction, Repair, and Maintenance

Invitation to Bid No. 26-008
CONTRACT DOCUMENTS
For
Concrete Flatwork Construction, Repair, and Maintenance
Prepared by the Public Works
CITY OF TEMPLE TERRACE, FLORIDA
September 22, 2026
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TABLE OF CONTENTS
SECTION A Advertisement for Bid
SECTION B Instruction to Bidders
SECTION C General Conditions
SECTION D Federal Funding and FDEM
SECTION E Bid
SECTION F Bid Bond
SECTION G Contract
SECTION H Contract Bond
SECTION I Bid Protest
SECTION TS Specifications
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SECTION A
ADVERTISEMENT FOR BIDS
Bid No. 26-008
Concrete Flatwork Construction, Repair, and Maintenance
NON-MANDATORY INFORMATION CONFERENCE
In order to ensure all prospective bidders, have sufficient information and understanding of the City's needs, an
Information Conference will be held: VIRTUALLY at 10:00 a.m. EDT on September 30, 2026. Attendance is not
mandatory. The information for virtual attendance is.
Dial-in number (US): +1 (408) 650-3123
Access code: 536-571-597
GoToMeeting Link: https://meet.goto.com/CoTT-online-meeting/25-006prebidconference
DEADLINE FOR CLARIFICATION REQUESTS: 4:30 p.m. EDT on October 8, 2026
ANTICIPATED DATE OF POSTING RESPONSES: 4:30 p.m. EDT on October 15 2026
Sealed Bids will be received by Purchasing Department located at 11250 North 56th Street, Temple Terrace, FL 33617
or via email at purchasing@templeterrace.gov for the furnishing of all labor, materials, equipment and services for:
Bid No. 26-008 Concrete Flatwork Construction, Repair, and Maintenance
For the City of Temple Terrace, Florida until 11:00 a.m. EDT on October 30, 2026 and publicly opened virtually via
conference call-in at 3:00 p.m. EDT. Any bid received after time and date specified will not be considered.
Dial-in number (US): +1 (872) 240-3412
Access code: 772-576-373
GoToMeeting: https://meet.goto.com/CoTT-online-meeting/25-006bidopen
ANTICIPATED DATE OF POSTING AWARD: 4:30 p.m. EDT on November 18, 2026
The City of Temple Terrace (City) is soliciting bids from qualified and experienced contractors to provide construction
services for Public Works Concrete Flatwork Construction, Repair, and Maintenance Projects. The project is intended
to provide the City with a reliable source of qualified contractors capable of performing concrete construction,
replacement, repair, rehabilitation, and maintenance services on an as-needed basis throughout the City.
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Work may include, but is not limited to, the construction, reconstruction, removal, replacement, repair, rehabilitation,
restoration, and maintenance of sidewalks, curbs and gutters, driveway aprons, ADA-compliant curb ramps, pedestrian
pathways, concrete pads, crosswalks, medians, parking areas, retaining walls, stormwater and drainage infrastructure,
and other related concrete and public infrastructure.
Services may also include demolition; excavation; trenching; grading; dewatering; subgrade preparation; backfilling;
utility coordination and adjustments; installation, repair, rehabilitation, and replacement of storm drains, inlets, catch
basins, manholes, culverts, drainage structures, drainage pipe, swales, underdrains, and associated appurtenances;
concrete placement and finishing; pavement restoration; asphalt patching; sodding and landscape restoration; traffic
control; erosion and sediment control; site cleanup; and the furnishing of all labor, materials, equipment, supervision,
permits, and incidentals necessary to complete assigned projects in accordance with the Contract Documents, applicable
plans and specifications, City standards, and all federal, state, and local laws, regulations, and permit requirements.
The City anticipates utilizing this contract to address routine maintenance needs, emergency repairs, accessibility
improvements, and capital improvement projects. Work will be issued through individual work orders and may vary in
scope, size, location, and complexity. Contractors shall furnish all labor, supervision, materials, equipment, tools,
transportation, permits, disposal, and incidentals necessary to complete the work in accordance with applicable federal,
state, and local regulations, industry standards, and City specifications.
The resulting contract is intended to establish continuing services for concrete flatwork projects throughout the City and
provide timely, cost-effective, and high-quality improvements that support public safety, infrastructure preservation, and
accessibility objectives.
The Contractor shall comply with all applicable federal, state, and local laws, regulations, codes, ordinances, standards,
permit requirements, and funding program requirements applicable to the Work. The Contractor shall fully cooperate
with the City, its consultants, regulatory agencies, and funding authorities to ensure successful project implementation
and to maximize eligibility for reimbursement under applicable federal, state, and other funding programs.
Such cooperation shall include, but not be limited to, providing all documentation, certifications, certified payrolls,
records, reports, supporting data, and other information required to demonstrate compliance with applicable funding
requirements, facilitate audits and inspections, support reimbursement requests, and satisfy grant or funding agency
requirements. The Contractor shall promptly correct any deficiencies identified during project administration that could
affect regulatory compliance or funding eligibility.
The City of Temple Terrace issues its solicitations electronically through its contracted vendor, Onvia DemandStar as
well as the City's website. All addenda to such solicitations will be issued through both Onvia DemandStar and the
City's website. However, if you have obtained this solicitation from a source other than Onvia DemandStar, such as
the City's website which does not track downloads, you will not be listed on the plan holders list and may not receive
notification of any addenda issued. Failure to receive any issued addenda shall not relieve the bidder/proposer from
any obligation(s) contained in the addenda. To access City of Temple Terrace solicitations and any resulting addenda,
please go to https://network.demandstar.com/ or https://www.templeterrace.gov/bids.aspx.
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SECTION B
INSTRUCTIONS TO BIDDERS
B-1 DELIVERY OF BIDS
B-1.1 Sealed bids will be received by the time and date specified in the Advertisement for Bids.
B-1.2 All bids shall be submitted to:
City of Temple Terrace
Purchasing Department
11250 North 56th Street, Temple Terrace, FL 33617
Email: purchasing@templeterrace.gov
B-1.3 If said bid is forwarded electronically, it shall be emailed to purchasing@templeterrace.gov with "Public
Works Concrete Flatwork Construction, Repair, and Maintenance - Sealed Bid - Do Not Open Until
11:00 a.m. October 30, 2026" written in the email subject line. Bids will be received at the Purchasing
Department by the time and date specified in the Advertisement for Bids. Bids received after the time
and date specified will not be considered.
B-2 BIDS FORMS
B-2.1 Bids shall be made upon forms provided in this document for that purpose. Erasures or other changes in
a bid shall be explained or noted over the signature of the Bidder.
B-3 IRREGULAR BIDS
B- 3.1 Bids which are incomplete, conditional, or which contain additions not called for, alterations or
irregularities of any kind, are subject to being rejected.
B-4 SIGNATURES ON BIDS
B-4.1 Each Bidder shall sign the bid with the full name and address of the individual submitting the bid. In
cases where a firm or corporation submits a bid, the bid shall be signed with the full name of each
member of the firm, or by the name of the officer or officers authorized by its by-laws, in addition to the
firm or corporation signature with its official seal affixed thereto.
B-5 EXAMINATION OF CONTRACT DOCUMENTS
B-5.1 Bidders are notified that they must thoroughly examine the Specifications and Contract Documents
(which include but not limited to the Advertisement for Bid, Instructions to Bidders, Form of Bid, Form of
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Contract, Form(s) of Bond(s), Technical Specifications and any addenda issued prior to the opening of
bids).
B-6 EXAMINATION OF SITE
B-6.1 Should a pre-bid site visit be deemed appropriate, the City will provide a date to allow the Bidder to
become fully acquainted with conditions relating to construction and labor so that the facilities,
difficulties and restrictions attending the execution of work under the Contract may be fully understood.
It will be assumed that the Bidder has investigated and is satisfied as to the conditions to be encountered,
as to the character, quality and quantities of work to be performed and materials to be furnished and
shall base the bid on the Bidder's own opinion of the conditions likely to be encountered, and for the bid
prices, must assume all risk of variance, by whomsoever made, in any computation or statement of
amounts or quantities necessary to fully complete the work in strict compliance with the Contract
Documents.
B-6.2 Bidder shall thoroughly examine and be familiar with the Plans and Specifications. The failure or
omission of any Bidder to receive or examine any form, instrument, addendum or other documents or to
visit the site to become acquainted with conditions there existing shall in no way relieve any Bidder from
any obligation with respect to the bid or to the contract. The submission of a bid shall be taken as
primarily evidence of compliance with this section.
B-6.3 No plea of ignorance of conditions that exist or that may hereafter exist, or of conditions or difficulties
that may be encountered in the execution of the work under this Contract, as a result of failure to make
the necessary examinations and investigations, will be accepted as an excuse for any failure or omission
on the part of the Contractor to fulfill, in every detail, all of the requirements of the Contract Documents,
nor will they be accepted as a basis on any claims whatsoever for extra compensation or for an extension
of time.
B-7 DISCREPANCIES
B-7.1 Should a Bidder find discrepancies or ambiguities in, or omissions from the Plans or Specifications, or
have any doubts as to the meaning, the Bidder shall at once notify the Engineer.
B-8 INTERPRETATION OF PLANS
B-8.1 On all Plans, the figured dimensions shall govern in case of discrepancy between the scales and figures.
The Contractor shall take no advantage of any error or omission in the Plans or of any discrepancy
between the Plans and specifications, and the Engineer shall make such interpretation as may be deemed
necessary for the fulfillment of the intent of the Plans and Specifications as construed by the Engineer,
and the Engineer's decision shall be final.
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B-9 INTERPRETATION OF CONTRACT DOCUMENTS PRIOR TO OPENING OF BIDS
B-9.1 If any person contemplating submitting a bid for the proposed contract is in doubt as to the true meaning
of any part of the proposed Contract Documents, a written request for an interpretation thereof shall be
submitted to the City. The people submitting the request will be responsible for its prompt delivery. Any
interpretation of the proposed documents will be made only by duly issued addenda. Request for
interpretations or clarification of the Specifications and/or Contract must be made by the date in Section
A of the bid documents. The Owner will not be responsible for any other explanation or interpretation of
the proposed documents.
B-10 TIME OF COMPLETION AND LIQUIDATED DAMAGES
B-10.1 The Contractor shall perform the services as generally described in the ITB and as specifically
designated and authorized by the City in writing. Such authorization will be referred to as a Task Order
and all provisions of this ITB, all addenda, the Contractor's response, and the Contract apply to the Task
Orders with full force and effect. Each Task Order will set forth a specific scope of work, the personnel
performing the work, the maximum limit of compensation, schedule, and completion date. If the
Contractor fails to complete the assigned Task Order within budget and on schedule, the City may assess
liquidated damages against the contractor.
B-10.2 If the successful bidder fails to achieve Substantial Completion of the Work within the schedules created
for the authorized task orders, the City shall be entitled to retail or recover from the contractor, as
liquidated damages and not as a penalty, the sum of $1,000 per calendar day, commencing upon the first
day following expiration of the Contract Task Time and continuing until the actual date of Substantial
Completion. Such liquidated damages are hereby agreed to be a reasonable estimate of damages the City
will incur as a result of delayed completion of task Work. The City may deduct liquidated damages as
described in this paragraph from any unpaid amounts then or thereafter due the contractor under this
Agreement. Any liquidated damages not so deducted from any unpaid amounts due to the contractor
shall be payable to the City at the demand of the City, together with interest from the day of the demand
at the maximum allowable rate.
B-10.3 Permitting the Contractor to continue and finish the work after the time fixed for its completion shall in
no way operate as a waiver on the part of the Owner of any of its rights under the Contract.
B-10.4 Completion of the authorized task order shall imply complete possession and occupancy of the Owner.
B-10.5 The Substantial Completion date, as established in Section C-28, shall be considered the Date of
Contract Completion, unless a longer period is prescribed by the Owner or Engineer.
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B-11 LABOR REGULATIONS
B-11.1 The Contractor shall fully comply with all laws and regulations concerning labor, work hours, labor
conditions, wage rates and related matters.
B-12 CERTIFIED CHECK OR BID BOND
B-12.1 The certified check or bid bond, in the amount of not less than five percent (5%) of the bid, shall be paid
into the funds of the Owner as liquidated damages, if the successful Bidder fails to execute the written
Contract and furnish the required Contract security bond within ten (10) consecutive calendar days
following written notice of the award of the Contract. The bid bond shall be countersigned by an agent
of the surety company licensed to operate in the State of Florida.
B-13 RETURN OF CERTIFIED CHECKS
B-13.1 Certified checks of the unsuccessful Bidders will be returned to the parties submitting same not later
than fifteen (15) days after the execution of the Contract. In the event all the bids are rejected, checks
will be returned to all Bidders within fifteen (15) calendar days after date of rejection.
B-14 CONTRACT BOND OR PERFORMANCE BOND
B-14.1 The Contractor shall furnish a surety bond in an amount at least equal to 100 percent (100%) of the
Contract price as security for the faithful performance of this Contract and for payment of all persons
performing labor on the project under this Contract and furnishing materials in connection with this Contract.
The surety on such bond shall be a duly authorized surety company satisfactory to the Owner.
B-14.2 The Contractor shall furnish a surety bond in an amount at least equal to 100 percent (100%) of the
Contract price as security for the one-year warranty period following acceptance of the project by the
Owner. This bond may be incorporated in the Contract Bond or may be submitted as a separate warranty
bond at the time of the request for final payment. The surety on such bond shall be a duly authorized
surety company satisfactory to the Owner.
B-15 QUALIFICATION OF BIDDERS
B-15.1 A Bidder will be required, before the award of any Contract, to show to the complete satisfaction of the
Owner, that the Bidder has the necessary facilities, equipment, ability and financial resources to perform
the work in a satisfactory manner within the time specified. No Contract will be awarded except to
responsible Contractors capable of performing the class of work contemplated.
B-15.2 A Bidder must have past work experience in the class of work specified. Bidder must submit work
experience and references to meet the requirements listed to the City for review and approval. Additional
information can be found in the Special Conditions of this Contract.
B-15.3 The successful bidder will be considered a Prime Contractor and shall perform on the project site, and
with his own employees or organization, a minimum of not less than 50 percent of the total dollar value
of the work to be accomplished under this Contract.
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B-16 DISQUALIFICATION OF BIDDERS
B-16.1 Any or all bids will be rejected if there is any reason for believing that collusion exists among the
Bidders, and participants in such collusion will not be considered in future bids for the same work.
B-17 EQUIPMENT AND SUBCONTRACTORS
B-17.1 Where indicated in the bid, the Bidder must identify by manufacturer, model number and pertinent data
the equipment proposed for installation on this project. Where this equipment is different from that
identified in the Plans or Specifications, sufficient manufacturer's data must be provided with the bid to
demonstrate that this equipment is the equal of the equipment identified in the Plans and Specifications.
B-17.2 The Bidder, as part of the bid, must identify by name and address, all of the Subcontractors proposed
for use on this project. Where requested by the Owner or Engineer, the Bidder must provide data,
including qualifications, experience and projects completed of any Subcontractor. The nature of the
work to be subcontracted shall also be identified in the bid.
B-17.3 The equipment and Subcontractors proposed by the Bidder will be used by the Owner in the
determination of the lowest and best bid.
B-17.4 After the opening of bids, changes in the equipment or Subcontractors may be made only by a Change
Order approved by the Owner.
B-18 WITHDRAWAL OF BID
B-18.1 A Bidder may withdraw the bid provided the request is made in writing and delivered either in person
or by special delivery mail to the Owner no less than one hour prior to the time set for opening bids. No
bid may be withdrawn after the scheduled closing time for the receipt of bids for a period of sixty (60)
bids.
B-19 OWNER'S RIGHTS RESERVED
B-19.1 The Owner reserves the right to reject any and all bids and to waive any informality in any bid.
B-20 PUBLIC ENTITY CRIME STATEMENT
B-20.1 Pursuant to Florida Statutes Section 287.133, the Bidder shall submit with their bid an executed copy of
the sworn statement provided in this document.
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SECTION C
GENERAL CONDITIONS
C-1 DEFINITIONS
a. Agreement: The written agreement between the Owner and the Contractor covering the Work to be
performed, including the Contractor's Bid and the Bonds.
b. Bid: The offer of the Bidder submitted on the prescribed form setting forth the prices for the Work to be
performed.
c. Bidder: Any person, firm or corporation submitting a Bid for the Work.
d. Bonds: Bid performance and payment bonds and other instruments of security, furnished by the
Contractor and a Surety in accordance with the Contract Documents.
e. Change Order: A written order to the Contractor signed by the Owner authorizing an addition, deletion or
revision in the Work, or an adjustment in the Contract Price or the Contract Time issued after execution of the
Agreement.
f. Contract Documents: The Agreement, Specifications, Drawings, Plans, Addenda (whether issued prior to
opening of bids or execution of the Agreement), Modifications, and Change Orders.
g. Contract Price: The total monies payable to the Contractor under the Contract Documents.
h. Contract Time: The number of calendar days stated in the Agreement for the completion of the
Work.
i. Contractor: The person, firm or corporation with whom the Owner has executed the Agreement.
j. Drawings: The drawings and Plans which show the character and scope of the Work to be performed, and
which have been prepared or approved by the Engineer and are referred to in the Contract Documents.
k. Engineer: The owner's designated representative.
l. Field Order: A written order issued by the Engineer which clarifies or interprets the Contract Documents
in accordance with paragraph C-14.1 or orders minor changes in the Work in accordance with paragraph C-
20-2.
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