Bid Documents-JC-Tractor Truck with Sleeper Cab (1)

REQUEST FOR UNPRICED PROPOSALS
To provide:
Tractor Truck with Sleeper Cab
A Reverse Auction Event
For
Jones College
Hosted by:
Publication Dates: September 19, 2026, and September 26, 2026
Unpriced Responses Due: October 7, 2026, at 10:00 AM Central Time
Reverse Auction: October 12, 2026, at 2:00 PM Central Time
Jones College- Tractor Truck with Sleeper Cab 1

ADVERTISEMENT FOR PROPOSALS
Jones College is seeking unpriced technical proposals for:
Tractor Truck with Sleeper Cab
The deadline for receipt of unpriced technical proposals is October 7, 2026, at 10:00 AM, Central Time.
Specifications and detailed instructions regarding the bid process may be obtained by visiting the website
www.jcjcbids.com.
This bid will be handled through a reverse auction. Vendors shall submit unpriced responses per the bid
documents. Responses will be evaluated for potential acceptability based upon pre-determined criteria.
Bidders whose technical proposals are determined to be acceptable will be invited to provide priced bids for
consideration through the online reverse auction, which will take place on October 12, 2026, at 2:00 PM,
Central Time. Vendors approved to participate in the reverse auction process will be given further detailed
instructions regarding the reverse auction once the responses are reviewed. Jones College reserves the right
to extend the auction date, if necessary, to complete the pre-qualification process.
Prices will only be accepted through the online reverse auction, as specified in the bid documents.
For further information regarding any of the bid items, contact Lee Balliet, CDL Instructor at Jones College.
For any questions relating to the bid process, electronic submittal, or reverse auction, please call PH Bidding
Group at 662-407-0195 or email bids@phbidding.com.
Jones College reserves the right to reject any and or all bids, waive technicalities, informalities, or irregularities
in the bids received, solicit new bids, or choose that bid which is deemed to be in the best interest of the
college. The Bidder shall be responsible for and agrees to indemnify and hold harmless Jones College from all
losses, damages, expenses, claims, demands, suits, and actions brought by any party against Jones College.
as a result of the Bidder's failure to comply with the provisions above.
Jones College is an Equal Opportunity Employer.
Jones College encourages Minority-owned Business Enterprises (MBEs) and Women-owned Business
Enterprises (WBEs) to submit proposals.
Lee Balliet, CDL Instructor
Jones College
Publication Dates: September 19, 2026, and September 26, 2026
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INFORMATION FOR BIDDERS
Tractor Truck with Sleeper Cab
Jones College
1. Scope and Intent
Jones College is seeking to purchase one new CDL training tractor truck with sleeper cab, related
equipment, and maintenance services. Jones College intends to award a contract to the lowest and
best responsible bidder whose equipment and services are determined to meet or exceed the
specifications and evaluation criteria set forth in this bid package.
2. Procurement Method - Multi-Step with Reverse Auction
This is a multi-step competitive procurement:
A. Phase One: Unpriced Technical Proposal
Vendors submit the completed Bid Documents, descriptive literature, warranty
information, and other required documentation.
Jones College will evaluate submissions for compliance with minimum specifications
and overall acceptability.
Only vendors whose truck, equipment, and maintenance proposals are found to be
compliant or reasonably capable of being brought into compliance will be approved
to proceed.
B. Phase Two: Online Reverse Auction (Pricing Phase)
PH Bidding Group will issue detailed instructions and login credentials to approved vendors.
Vendors will submit pricing only through the reverse auction platform at the scheduled date
and time.
Bidders will be able to see their own rank but not the prices submitted by competitors. The event
may automatically extend if bids are placed near closing, per PH Bidding Group's standard rules.
No pricing of any kind shall be included with the unpriced proposal. Pricing will only be
accepted through the Reverse Auction by bidders that are approved to participate.
3. General Requirements
A. All items shall be new, of current production, and covered by a full manufacturer's warranty and support.
B. All equipment shall be delivered to Jones College, 900 S. Court St., Ellisville, MS 39437,
with all delivery, freight, setup, and preparation charges included in the bid price.
C. The bidder bears the burden of demonstrating compliance with specifications
through literature, technical data, and completed response forms.
D. Jones College will not accept escalation clauses, fuel surcharges, or other add-on fees beyond the
bid price.
E. Substitutions or equivalent items may be proposed provided they meet or exceed all specified
requirements. Any proposed alternate items must be clearly identified in the bid submission and
supported with detailed technical documentation demonstrating compliance with the
specifications. Jones College reserves the right to accept or reject any proposed substitution.
Approval of an equivalent does not relieve the bidder of responsibility for items performance,
durability, compatibility, or compliance with all bid requirements.
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4. Evaluation Criteria
Bids will be evaluated based on, but not limited to, the following criteria:
Compliance with technical specifications
Pricing and overall value (as determined by the reverse auction)
Delivery timeframe
Warranty coverage and service support
Vendor reputation and past performance
Completeness and quality of the unpriced proposal
SAM.gov/UEI information, if applicable or required by Jones College.
5. Submission of Unpriced Technical Proposals
To be considered for an invitation to participate in the Reverse Auction and potential award for this
project, bidders must submit all required documentation as outlined in the Information for Bidders.
A. Proposal Submission and Evaluation
Proposals may be opened at any time after receipt. Once opened, all proposals will be taken
under advisement. Jones College reserves the right to conduct written and/or oral discussions
with potential bidders as part of the evaluation process.
B. Reverse Auction Process
Only vendors approved through the multi-step qualification process will be permitted to submit
pricing through the Reverse Auction. Unpriced technical proposals may be opened at any time
after receipt and will be evaluated under advisement. Jones College reserves the right to
determine the responsiveness of all offers and proposals, waive minor informalities or
irregularities, reject any or all proposals; and invite priced bids only from those companies
deemed most advantageous to the buyer.
C. Proposal Conditions
By submitting a proposal, bidders acknowledge that they have read, understood, and agree to
comply with all specifications as written. Proposal modifications, alterations, or corrections
received after the specified closing time will not be considered. All proposals must remain valid
for at least sixty (60) days from the date of opening. Jones College is a tax-exempt government
entity.
D. Signature and Submission Requirements
Unpriced technical proposals must be signed by an owner, authorized officer, or manager of the
bidding company. It is the bidder's responsibility to ensure that complete and timely proposals,
including all required documentation, are received. Late or incomplete proposals will not be
considered.
E. Reverse Auction Invitation
Bidders selected to participate in the Reverse Auction will receive detailed instructions outlining the
bidding process and submission requirements for priced bids.
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6. Instructions For Electronic Submissions
The following information applies to all proposals. The preferred submission method is electronic
submission through www.jcjcbids.com.
A. Unpriced Proposal Submission (Electronic Submission)
Unpriced Proposals are due October 7, 2026, at 10:00 AM
To submit your unpriced proposal electronically, follow the steps below:
1. Prepare Documents
a. Scan all required documentation into a single PDF file.
2. Access the Bid Portal
a. Go to www.jcjcbids.com
b. Log in using your credentials.
c. On the left side of the homepage, click "Public Bids."
d. Select the appropriate bid solicitation you wish to participate in.
e. Click the "Submit Bid" tab.
3. Upload Your Documents
a. Complete or verify your profile information.
b. Under the "PDF Attachments" section, drag-and-drop your PDF file into the upload
box, or click "click here" to browse and upload your file manually.
4. Review and Submit
a. Under the "Review and Verify" section, check the box to agree to the terms
and conditions.
b. Click "Submit" when you are ready to finalize your submission.
5. Confirmation
a. A confirmation message will appear once your proposal has
been successfully submitted.
b. Important: If you do not receive confirmation, your submission was not received.
For assistance, contact bids@phbidding.com or call (662) 407-0195.
6. After Submission
a. Once the submission deadline has passed, Jones College will review all proposals.
b. You may revise or withdraw your submission at any time before the official
bid opening deadline.
c. Approved bidders will be invited to participate in the reverse auction phase.
B. Required Submission Documents
Your unpriced proposal must include the following as a SINGLE PDF FILE. Do not
include pricing in the unpriced proposal file:
1. Completed Specification Response Form
2. Product Specifications and Brochures
3. Warranty Information
4. Deviation and Exception Form
5. Vendor Information
6. PH Bidding Supplier Agreement
7. Any additional information you wish Jones College to consider
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7. Opening and Review of Proposals
Unpriced proposals may be opened any time after receipt and will be taken under advisement.
Jones College may conduct written and/or oral discussions with vendors as part of the evaluation
process.
Only vendors determined to be responsive and technically acceptable will be invited to participate in the
reverse auction pricing phase.
8. Reverse Auction
The reverse auction will be conducted on October 12, 2026, at 2:00 PM Central Time, through the
following platform: https://phbidding.procureclix.com
A separate registration is required to access the reverse auction platform.
Vendors approved to participate will receive detailed registration instructions and
login credentials prior to the auction.
A. Participation Requirements
Vendors must submit their unpriced proposals by the bid deadline. Proposals that meet all minimum
specifications will be invited to participate in the Online Reverse Auction.
B. Reverse Auction Process
The Online Reverse Auction is a live, competitive bidding event in which participants submit
progressively lower bids.
C. During the event:
Bidders will be able to view their ranking in real time.
Bidders will not be able to view other participants' actual bid amounts.
Bidders may revise and lower their bids as often as desired throughout the auction.
To ensure fairness, the system automatically extends the auction if new bids are placed near the
close of the auction:
Any bid submitted within the final 3 minutes of the auction will trigger an automatic 3-
minute extension.
Each subsequent bid will continue to extend the auction by 3 minutes until a full 3-minute
period passes with no new bids.
Once no bids are received during that window, the auction will close automatically.
D. Additional Information
Comprehensive instructions and event details will be included in the official Invitation to
Participate sent to approved vendors. ** PH Bidding Group does not participate in the
evaluation or selection process of the awarded vendor.
9. Award
Following the conclusion of the reverse auction, Jones College will evaluate results and may make
an award to the lowest-priced, responsible vendor whose offer is determined to be in the best
interest of Jones College. Jones College reserves the right to: reject any or all proposals, waive
informalities or irregularities, re-advertise or solicit new bids, or accept the bid deemed most
advantageous to Jones College.
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10. Questions and Addenda
Failure to examine any specifications and instructions will be at the bidder's risk. All procedural and
technical questions, or if the attached specifications are incomplete, not clear, or not standardized, shall be
made in writing and addressed to the following:
General questions regarding this request should be directed to Lee Balliet, CDL Instructor at Jones College.
For questions regarding obtaining bid documents or regarding the online reverse auction process,
prospective bidders may contact PH Bidding Group at 662-407-0195. Email: bids@phbidding.com. No oral
explanations by any member of the Jones College staff will be binding. Receipt of addenda must be
acknowledged in writing. Submitting vendors shall be responsible for ensuring that they have received all
addenda.
11. SPECIFICATION CLARIFICATION
Jones College will purchase one new CDL training tractor truck with sleeper cab, related equipment, and
maintenance services. Specifications for the requested truck, equipment, and maintenance package are listed
in this packet. Bidders shall complete the Specification Response Form included in this packet and submit
supporting literature showing how the offered equipment and services meet or exceed the stated
requirements. If the offered equipment or services vary from the specifications provided, list those variances
on the Specification Response Form.
It shall be incumbent upon all bidders to understand the provisions of the specifications. Any requests for
clarification shall be in writing and shall be submitted to Jones College at least five (5) days prior to the time
and date set for the bid opening unless otherwise noted in the bid or proposal specifications. Such clarification
will be answered only in response to a written request submitted in the specified amount of time set by Jones
College.
All items must equal or exceed the specifications listed. The absence of detailed specifications or the
omission of detailed descriptions shall be recognized as meaning that only the best commercial practices
are to prevail and that only first-quality materials and workmanship are to be used. It is the intent of the
specifications to obtain a product that will adequately meet the needs of the user while promoting the
greatest extent of competition that is practicable. In no way are these specifications intended to exclude
vendors that can meet or exceed the intended purposes.
Unless specifically stated; brand names, model and part numbers used in this request are used for the sole
purpose of setting a desired standard and are not intended to limit or restrict any vendor from offering an
equivalent component that the vendor feels best meets the needs of the buyer. It is the responsibility of the
prospective bidder to review the entire Bid packet and to notify the buyer if the Specifications are formulated
in a manner which would unnecessarily restrict competition. The buyer will decide based on the lowest and
BEST products offered by the bidding participants.
END OF SECTION
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SPECIFICATION RESPONSE FORM
Tractor Truck with Sleeper Cab
Complete this form and return it with the unpriced technical proposal. Do not include pricing on this form. For
each item, mark YES or NO. Any NO response, alternate, exception, or clarification must be explained in the
response column and supported by product literature, samples, or other documentation. If no exceptions are
listed, the bidder certifies full compliance with the specifications and bid requirements.
Jones College is requesting proposals for one new tractor truck with sleeper cab suitable for CDL training use.
Each item proposed shall meet or exceed the specifications listed below.
Specifications
Item Acknowledge
GENERAL Variance
# Yes No
1.1 Equipment proposed shall be new, unused, current production equipment suitable for
CDL training and instructional use.
1.2 Truck and related equipment shall comply with all applicable Federal Motor Vehicle
Safety Standards, Department of Transportation requirements, Mississippi
requirements, CDL training use requirements, and applicable safety regulations in
effect at the time of delivery.
1.3 Equipment shall be delivered fully assembled, serviced, inspected, and ready for use.
1.4 Vendor shall provide manufacturer documentation, operator manuals, warranty
documentation, service documentation, and other materials normally provided with
new equipment.
1.5 Vendor shall clearly identify all exceptions, substitutions, alternates, or deviations from
these specifications in the proposal.
1.6 Brand names, model names, or component references are used only to establish the
desired standard unless otherwise stated. Equivalent products that meet or exceed the
intended purpose may be proposed.
Item Acknowledge
TRACTOR TRUCK Variance
# Yes No
2.1 Truck shall be a new commercial tractor truck suitable for CDL training and
instructional use.
2.2 Truck shall include a sleeper cab configuration. Sleeper shall be a 72-inch high-rise
sleeper.
2.3 Truck shall be equipped with a diesel engine suitable for CDL training, commercial use,
and operation with standard commercial semi-trailers.
2.4 Truck shall be equipped with a Cummins diesel engine. The engine shall be suitable for
CDL training and commercial tractor-trailer operation and shall meet or exceed the
performance, reliability, emissions, and serviceability needs of the College. Engines of
other manufacture shall not be acceptable unless specifically approved in writing by
Jones College as an alternate. Bidder shall state the proposed Cummins engine model
and rating.
2.5 Truck shall be equipped with an automatic transmission suitable for CDL training and
commercial tractor operation. Manual transmissions shall not be acceptable. If an
automated manual transmission is proposed in lieu of a fully automatic transmission,
the bidder shall clearly identify it on the Deviation and Exception Form. Bidder shall
state the proposed transmission manufacturer, model, and number of speeds.
2.6 Truck shall include live drive axles. Single axle or dead axle configurations are not
acceptable.
2.7 Truck shall be configured with drive axle capacity suitable for CDL training use and
operation with standard commercial semi-trailers.
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2.8 Truck shall include all standard safety equipment required for operation, inspection,
and CDL training use.
2.9 Vendor shall provide manufacturer, model, year, engine, transmission, axle
configuration, gross vehicle weight rating, warranty, and complete technical
specifications for the truck proposed.
2.10 T ruck shall be equipped with a diesel engine rated at a minimum of 450 horsepower
@1700 RPM and 1750 lb-ft torque @ 900 RPM, or bidder shall state the proposed
horsepower and torque ratings and demonstrate that the proposed engine is suitable
for CDL training, highway operation, and use with standard commercial semi-trailers.
2.11 T ruck shall be equipped with tandem live drive axles. Single axle, dead axle, tag axle, or
non-powered rear axle configurations shall not be acceptable unless specifically
approved in writing by Jones College as an alternate.
2.12 B idder shall state the truck's Gross Vehicle Weight Rating and Gross Combined Weight
Rating. Truck shall be configured for Class 8 tractor-trailer training use and shall be
capable of safely operating with standard commercial semi-trailers. Recommended
minimum GVWR shall be 50,000 lbs. or greater, and recommended minimum GCWR
shall be 80,000 lbs. or greater, unless an alternate configuration is approved by Jones
College.
2.13 B idder shall state the proposed wheelbase. Wheelbase shall be appropriate for a
sleeper cab tandem axle tractor used for CDL training and commercial tractor-trailer
operation. Recommended wheelbase range is approximately 220 inches to 240 inches,
or manufacturer's standard wheelbase suitable for the proposed truck.
2.14 T ruck shall include a commercial-duty fifth wheel compatible with standard semi-
trailers used for CDL training. Fifth wheel shall be an adjustable sliding fifth wheel, or
approved equivalent, with height compatible with standard commercial semi-trailers.
Bidder shall state fifth wheel manufacturer/model, plate type, slide travel if applicable,
and approximate fifth wheel height.
2.15 T ruck shall be equipped with a full dual-circuit air brake system meeting applicable
Federal Motor Vehicle Safety Standards for air-braked commercial motor vehicles.
System shall include required air reservoirs, air dryer, parking/emergency brake
controls, trailer air supply connections, glad hands, ABS, and all standard safety
equipment required for tractor-trailer operation.
2.16 T ruck shall include heavy-duty suspension suitable for CDL training and commercial
tractor-trailer use. Rear suspension shall be air ride, or approved equivalent. Bidder
shall state front suspension type, rear suspension type, axle ratings, and
manufacturer's standard capacity.
2.17 T ruck shall include commercial-grade highway tires suitable for the proposed tractor-
trailer configuration. Recommended tire size is 11R22.5 or 295/75R22.5, or
manufacturer's equivalent standard commercial tire size. Bidder shall state tire size,
load rating, wheel type, and whether tires are steer/drive position specific.
2.18 T ruck shall include fuel tank capacity suitable for instructional and highway training
use. Recommended minimum total usable diesel fuel capacity shall be 100 gallons.
Bidder shall state total fuel capacity and tank configuration.
2.19 T ruck shall comply with all applicable current EPA emissions standards, Federal Motor
Vehicle Safety Standards, Department of Transportation requirements, Mississippi
requirements, and all other applicable safety and operating regulations in effect at the
time of manufacture and delivery.
2.20 M ileage / Hours Limitation
If the proposed truck is represented as new but has mileage or engine hours due to
transport, demonstration, dealer use, or prior handling, the bidder shall disclose
current mileage and engine hours. Jones College reserves the right to determine
whether the mileage or hours are acceptable.
2.21 T ruck shall be new, current production, and not previously titled or registered to any
retail purchaser. Bidder shall disclose whether the truck has ever been titled,
registered, placed into service, or used as a demonstrator unit.
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2.22 S leeper compartment shall be reconfigured to transport students for training purposes.
The factory bed shall be removed and passenger seats shall be installed in the sleeper
area. All installed seating shall be securely mounted and shall include seat belts.
Bidder shall state the number of seats proposed, the seat manufacturer and model, the
mounting method, and shall confirm that the installation complies with all applicable
Federal Motor Vehicle Safety Standards and Department of Transportation
requirements for occupant seating.
2.23 T ruck shall be white in color.
2.24 S eating and interior flooring shall be vinyl. Cab and reconfigured sleeper seating
surfaces shall be vinyl, and cab and sleeper flooring shall be vinyl. Cloth or carpeted
seating and flooring shall not be acceptable.
2.25 T ruck shall be equipped with a standard 7-way trailer electrical connection (SAE J560
seven-conductor receptacle) suitable for CDL training use with standard commercial
semi-trailers.
2.26 T ruck shall be equipped with proper trailer air brake connections, including service and
emergency glad hands, air lines, and all standard fittings required for connection to
standard commercial semi-trailers.
2.27 T ruck shall be equipped with proper electrical connections to support operation of a
trailer-mounted liftgate, including any auxiliary power connection, cabling, circuit
protection, and charging provisions required by the liftgate manufacturer. Bidder shall
describe the liftgate power and electrical provisions proposed.
2.28 T ruck shall be equipped with chrome alloy wheels on all axle positions, including steer
and drive positions. Bidder shall state the wheel manufacturer, size, and finish.
2.29 T ruck shall be equipped with an Auxiliary Power Unit (APU). Bidder shall state the APU
manufacturer, model, type (diesel-fired or battery-electric), output, and whether
installation, warranty, and service support are included.
Item Acknowledge
STORAGE AND GPS Variance
# Yes No
3.1 Truck shall include a chrome exterior-mounted toolbox installed adjacent to the fuel
tank, suitable for secure storage of CDL training equipment. If not factory-installed,
vendor shall identify the proposed aftermarket storage solution.
3.2 Truck shall include GPS, connected vehicle platform, telematics, or equivalent
commercial navigation/tracking capability suitable for CDL training use. Vendor shall
identify whether GPS/telematics includes hardware, installation, subscription fees,
cellular/data service, tracking, route history, driver behavior monitoring, diagnostics,
reporting, and the length of included service. Any recurring costs after the included
period shall be disclosed.
Item Acknowledge
THREE-YEAR MAINTENANCE SERVICE PACKAGE Variance
# Yes No
4.1 Vendor shall include a three-year maintenance/service package for the proposed truck,
running concurrently with the three-year warranty period. The package shall include a
minimum of two (2) scheduled services per year for each year of the three-year
warranty period, for a total of six (6) services.
4.2 Maintenance package shall cover standard scheduled and preventative maintenance
items for three (3) years from delivery, unless a longer period is proposed.
4.3 Maintenance package shall include oil changes, filters, brake service, brake
inspections, brake adjustments, preventative maintenance, and other standard
scheduled maintenance items recommended by the manufacturer during the covered
period. Bidder shall confirm that two (2) services per year are included for the full three-
year period.
4.4 Vendor shall describe covered services, service intervals, service locations, scheduling
process, exclusions, and mileage or hour limitations.
4.5 Vendor shall state whether service may be performed locally or through an authorized
service provider.
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