Installation of artificial turf and drainage system

ADVERTISED BID NO.: 26.27.11 Courtyard Artificial Turf and Drainage Installation
Legal Notice
The Harrison County School District (HCSD) Board of Education will accept sealed bid proposals for
the installation of artificial turf and drainage system in the courtyard at Harrison Central High School,
15600 School Road, Gulfport, Mississippi 39503.
All proposals must be submitted to the Office of the Superintendent of Education, 11072 Highway
49, Gulfport, MS 39503, no later than [10:00 AM] on [10/19/26]. Please mark "Bid - [26.27.11
Courtyard Artificial Turf and Drainage Installation] on the exterior of the sealed envelope or
package.
Official bid documents may be downloaded from the HCSD website located at
https://www.harrison.k12.ms.us/purchasing. Bid packets with complete specifications may also be
obtained from the Office of the Superintendent. Telephone inquiries may be directed to Jason King
or Dr. Michael Weaver at [228-539-6500].
The Harrison County School District Board of Education reserves the right to accept or reject any or
all bids, to waive informalities or irregularities, and to award the bid in the best interest of the District.
All bids are subject to available local, state, and/or federal appropriations.
Mr. William Bentz, Superintendent
Harrison County School District
DATES OF PUBLICATION
[9/20/26]
[9/27/26]
BID CALENDAR - Construction/Capital Improvement
Bid Publication #1 Sun. Sept. 20, 2026
Bid Publication #2 Sun. Sept. 27, 2026
Sealed Proposals Due (10 AM) at HCSD Admin Offices, 11072 Hwy. 49 Gulfport, MS 3 Mon. Oct. 19, 2026
Recommendation to the HCSD School Board Mon. Oct. 26, 2026
Notification of Bid Award Tues. Oct. 27, 2026
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ADVERTISED BID NO.: 26.27.11 Courtyard Artificial Turf and Drainage Installation
PROPOSAL FORM
Delivery of Bids: The District will accept proposals until [10:00 AM] on [10/19/26] at the Office of the
Superintendent, 11072 Highway 49, Gulfport, MS 39503. The bid number and project title must appear
on the exterior of each sealed package.
Bid Protest Process: The HCSD Protest Procedure outlines the process by which any party who is
aggrieved in a procurement process may file a formal protest. HCSD makes every effort to conduct fair
and open procurements and to be proactive in responding to any vendor concerns throughout the
process. Vendors are urged to contact the designated HCSD project manager for the procurement as
soon as an issue or concern is noted. HCSD will make every effort to evaluate the concern and respond
appropriately without requiring the vendor to file a formal protest. Before filing a protest, vendors are
strongly encouraged to meet with HCSD staff to review HCSD process documentation for the relevant
procurement. Vendors are required to attend a Post Procurement Review before filing a formal protest of
any contract award.
Bid Withdrawal: No bid may be withdrawn for a period of thirty (30) days following the scheduled bid
opening date.
Right to Reject Bids: The District reserves the right to reject any or all bids, in whole or in part, and to
waive informalities or irregularities.
Subject to Appropriation: Any award is subject to the availability and appropriation of funds.
Term of Contract: The contract will begin upon Board approval and issuance of a notice to proceed and
will continue through final acceptance, warranty obligations, and completion of all closeout requirements.
Online Bidding: Online bidding is available through Central Bidding at
https://www.centralauctionhouse.com/main.php.
Acceptable Submission Formats: Bidders may submit proposals in person, by U.S. Mail or delivery
service, or through the Central Bidding platform. Faxed or emailed bids will not be accepted.
Site Examination: Bidders are responsible for examining the courtyard, access routes, drainage
conditions, utilities, existing improvements, and all other conditions that may affect the work. A site visit
is [RECOMMENDED] and may be scheduled with Mr. Jason King or Dr. Michael Weaver at 228-539-
6500
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ADVERTISED BID NO.: 26.27.11 Courtyard Artificial Turf and Drainage Installation
SPECIFICATIONS
Purpose
The purpose of this Invitation for Bid is to obtain firm, competitive pricing from a qualified contractor to
furnish all labor, supervision, equipment, materials, transportation, permits, disposal, and incidentals
required to install a complete artificial turf and drainage system in the designated Harrison Central High
School courtyard.
Project Basis
* Approximate project area: 10,000 square feet. Bidders must verify all quantities and field dimensions
before submitting a bid.
* Turf basis of design: STR or approved equal.
* Color: Field/Apple or District-approved equivalent.
* Nominal pile height: 1 inch.
* Target construction duration: 30 calendar days, weather permitting, after notice to proceed and
material availability.
General Scope of Work
1. Coordinate work with District representatives and protect occupied school facilities, pedestrians,
finishes, landscaping, utilities, and adjacent improvements.
2. Remove and legally dispose of existing grass, vegetation, unsuitable soil, and debris within the
designated work area.
3. Excavate and grade the area as required for positive drainage, stable base construction, and final turf
elevations.
4. Install the complete drainage system, aggregate base, weed barrier where applicable, artificial turf,
seams, edges, anchors, infill if required by the proposed system, and all accessories.
5. Clean the site, repair damage caused by the work, and haul away all construction debris before final
acceptance.
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ADVERTISED BID NO.: 26.27.11 Courtyard Artificial Turf and Drainage Installation
DETAILED TECHNICAL REQUIREMENTS
A. Drainage and Subgrade Preparation
* Remove unsuitable material as required to establish the designed grades and a stable installation
surface.
* Excavate drainage trenches to the depth and grade required for a fully functioning system.
* Furnish and install properly sized perforated drainage pipe, fittings, connections, cleanouts, filter
fabric, and other components required by the proposed design.
* Place drainage rock or gravel around and above piping in accordance with the manufacturer's
recommendations and accepted construction practice.
* Connect the system to a District-approved discharge point, daylight outlet, catch basin, or existing
drainage system, as applicable. The bidder shall identify the proposed discharge method in its
response.
* Establish positive drainage flow away from buildings and structures and prevent standing water
beneath or adjacent to the turf system.
* Backfill and compact trenches and subgrade in controlled lifts. Restore surfaces to the proper
elevation for the aggregate base and turf system.
* The successful bidder is responsible for utility locating, protection of existing utilities, and coordination
of any required permits or inspections.
B. Aggregate Base
* Provide and compact an appropriate crushed aggregate base of sufficient type and thickness to
support the turf system and promote drainage.
* Grade and compact the base to a smooth, uniform, stable surface without depressions, soft areas,
abrupt changes, or protrusions.
* State proposed aggregate type, compacted thickness, compaction standard, and testing method in
the bid response.
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ADVERTISED BID NO.: 26.27.11 Courtyard Artificial Turf and Drainage Installation
DETAILED TECHNICAL REQUIREMENTS - CONTINUED
C. Artificial Turf System
* Furnish a new, premium, commercial-grade artificial turf product suitable for a high-use K-12 school
courtyard.
* The proposed product shall be STR, Field/Apple color, 1-inch nominal pile height, or an approved
equal that meets or exceeds the basis-of-design performance.
* Install a weed barrier where recommended by the turf manufacturer or required by site conditions.
* Lay turf to minimize visible seams and directional variation. Cut, seam, fit, and finish neatly around
edges, drains, structures, utilities, and existing features.
* Secure turf using manufacturer-approved staples, nails, perimeter anchoring, adhesives, seaming
materials, and accessories appropriate for the site.
* Provide infill, if required, at the manufacturer's recommended rate and brush the completed surface
for uniform appearance and performance.
* Finished turf shall be free of wrinkles, loose edges, open seams, trip hazards, ponding, and visible
installation defects.
D. Submittals and Closeout
* Product data, color sample, warranty documentation, installation instructions, drainage layout, and
proposed construction schedule.
* Written description of the proposed base, drainage components, discharge location, turf system,
anchoring, seam method, and maintenance requirements.
* Manufacturer certification that the installed system is eligible for the stated warranty.
* Care and maintenance instructions, as-built drainage information, and warranties at project closeout.
E. Warranty
* State all manufacturer and contractor warranties, exclusions, claim procedures, and response times.
The contractor shall provide at least a one-year workmanship warranty unless a longer period is
offered on the Bid Form.
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ADVERTISED BID NO.: 26.27.11 Courtyard Artificial Turf and Drainage Installation
BIDDER REQUIREMENTS AND CONDITIONS
Minimum Qualifications
* Be properly licensed and in good standing with applicable local, state, and federal authorities.
* Demonstrate successful experience installing comparable artificial turf and drainage projects.
* Provide at least three references for projects of similar scope completed within the last five years.
* Maintain insurance, bonding, workers' compensation, and all licenses required by the bid documents
and applicable law.
Required Narrative
* Project approach and sequence of work.
* Proposed drainage design and discharge method.
* Product and material specifications, including any requested substitutions.
* Project schedule, staffing, site access needs, school-operation impacts, and safety controls.
* Warranty and post-installation service process.
Selection and Award
Award will be made to the lowest and best responsive and responsible bidder whose proposal meets the
specifications and is determined to be in the District's best interest. The District may verify references,
request clarification, reject nonconforming products, and consider bidder responsibility, schedule,
warranty, and demonstrated ability to complete the work.
Unforeseen Conditions and Changes
The bid shall include all work reasonably inferable from the documents and a prudent site examination.
No additional compensation will be allowed without a written change order approved by the District
before the extra work begins. Bidders shall separately state any assumptions or exclusions in their
proposal.
Legal Compliance
The successful contractor shall comply with all applicable ordinances, codes, laws, regulations, permits,
licensing requirements, safety requirements, and tax obligations.
Employment Eligibility Verification (Form I-9 and E-Verify)
The contractor and every subcontractor, regardless of tier, shall comply with all applicable federal
employment-eligibility verification requirements, including completion and retention of Form I-9, and with
the Mississippi Employment Protection Act, Miss. Code Ann. Section 71-11-3. Before entering into or
performing work under the contract, the contractor and each subcontractor shall be registered with and
participate in the U.S. Department of Homeland Security's E-Verify program and shall use E-Verify to
confirm the federal employment-authorization status of all newly hired employees as required by law and
applicable E-Verify program rules. The contractor shall provide proof of enrollment and participation upon
request and shall obtain and retain equivalent certifications from all subcontractors. Failure to comply
constitutes a material breach and may result in rejection of the bid, withholding of payment, termination or
cancellation of the contract, recovery of additional costs, and any other remedy available to the District or
provided by law.
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ADVERTISED BID NO.: 26.27.11 Courtyard Artificial Turf and Drainage Installation
CERTIFICATION OF ACCEPTANCE OF BID CONDITIONS
This is to certify that the undersigned bidder accepts the conditions of this official bid process in
submitting a sealed, competitive bid for the work described in the specifications and related bid
documents.
Name of Firm: ______________________________________________
Authorized Signature: ______________________________________________
Printed Name: ______________________________________________
Title: ______________________________________________
Date: ______________________________________________
The undersigned further certifies that the proposal is complete, accurate, and submitted without collusion,
and that the signer is authorized to bind the bidder.
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ADVERTISED BID NO.: 26.27.11 Courtyard Artificial Turf and Drainage Installation
PROPOSAL
Board of Education
Harrison County School District
11072 Highway 49
Gulfport, MS 39503
School Board Members:
We propose to furnish and deliver all labor, supervision, equipment, materials, permits, transportation,
disposal, and incidentals required for the Harrison Central High School courtyard artificial turf and
drainage installation in accordance with the bid documents and our submitted proposal.
We agree that our pricing will remain firm for thirty (30) days after the bid opening and that we will not
request permission to withdraw the bid after bids have been publicly opened.
We understand that this proposal consists of the Legal Notice, Proposal Form, Specifications, Conditions,
Bid Form, certifications, addenda, and all attachments. We understand that failure to sign required forms
or acknowledge addenda may cause the bid to be considered incomplete or nonresponsive.
Firm: ______________________________________
Address: ______________________________________
City/State/Zip: ______________________________________
Telephone: ______________________________________
Email: ______________________________________
Mississippi Contractor License No.: ______________________________________
UEI (if applicable): ______________________________________
Authorized Signature: ______________________________________
Printed Name: ______________________________________
Title: ______________________________________
Date: ______________________________________
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ADVERTISED BID NO.: 26.27.11 Courtyard Artificial Turf and Drainage Installation
BID FORM
ITEM AMOUNT
Mobilization, layout, protection, and project
$__________
administration
Removal and disposal of grass, vegetation,
$__________
soil, and debris
Drainage system - complete $__________
Subgrade preparation and compacted
$__________
aggregate base
Artificial turf system - materials and
$__________
installation
Edges, seams, anchoring, infill, and
$__________
accessories
Cleanup, restoration, and closeout $__________
Permits, fees, bonds, shipping, and all other
$__________
costs
TOTAL BASE BID $__________
The total base bid must equal the sum of all itemized amounts. Attach a detailed schedule of values if
additional breakdown is needed. Enter "N/A" for an item not separately priced; do not leave required
fields blank.
Proposed calendar days to substantial completion: ____________________________
Turf manufacturer/product: __________________________________
Manufacturer warranty term: __________________________________
Contractor workmanship warranty term: _________________________
______________________________________
Name of Company
______________________________________
Name (printed)
______________________________________ ______________
Signature Date
______________________________________ ______________
Superintendent's Signature Date
______________________________________ ______________
School Board President's Signature Date
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ADVERTISED BID NO.: 26.27.11 Courtyard Artificial Turf and Drainage Installation
ANTI-LOBBYING CERTIFICATION
Disclosure Regarding Payments to Influence Certain Federal Transactions
Date: ____________________
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of an agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection
with the awarding, extension, continuation, renewal, amendment, or modification of any federal contract,
grant, loan, or cooperative agreement.
(2) If funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence any such person in connection with this transaction, the
undersigned shall complete and submit Standard Form-LLL, Disclosure Form to Report Lobbying, in
accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in award documents
for all subawards at all tiers and that all subrecipients certify and disclose accordingly. This certification is
a material representation of fact and a prerequisite imposed by 31 U.S.C. Section 1352.
Firm: ______________________________________________
Signature: ______________________________________________
Printed Name: ______________________________________________
Title: ______________________________________________
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