Detention Pond Tree Removal for Starr's Mill High School (RFQ 26-034-075)

Location:	Georgia
Posted:	May 29, 2026
Due:	Jun 9, 2026
Agency:	Fayette County School District
Type of Government:	State & Local
Category:	99 - Miscellaneous F - Natural Resources and Conservation Services S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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Detention Pond Tree Removal for Starr’s Mill High School

Request for Quotes No. 26-034-075

Georgia Procurement Registry Event No. #########

NOTICE TO VENDORS

Brief Description of NEED: Fayette County Public Schools is looking for a contractor to

remove the trees from a detention pond at Starr’s Mill High School.

Service Location(s): Starr’s Mill High School, 193 Panther Path, Fayetteville, Georgia 30215

Complete solicitation documents may be obtained at www.fcboe.org. FCPS is not

responsible for respondents and/or subcontractors not obtaining the information provided

through the full set of contract documents.

Responses must be submitted via email, mail/parcel delivery, or hand delivery to the Fayette

County Public Schools office located at Facilities Services and directed to Jamie Marrero,

Purchasing Associate. Envelopes should be sealed and marked conspicuously on the front

with the solicitation name and number above.

SUBMISSION - BY HAND, MAIL OR COMMON COURIER

Fayette County Public Schools

ATTN: Jamie Marrero, Purchasing Department

Facilities Services

939 Goza Road, Fayetteville, Georgia 30215

SUBMISSION - BY EMAIL to: marrero.jamie@fcboe.org

Detention Pond Tree Removal for Starr’s Mill High School (RFQ 26-034-075)

Objective

The Fayette County Public Schools Purchasing Department (hereinafter FCPS) invites you to

participate in a request for quote (RFQ). This RFQ will consist of providing equipment and

labor to remove and haul off trees from a detention pond, within the school district. The

most responsive and responsible respondent will provide demonstration upon award, if

applicable.

Responses Due

Responses to this request for quote are due no later than the date and time specified in the

timeline of events either physically or electronically to the FCPS Purchasing Department

located at Facilities Services, 939 Goza Road, Fayetteville, Georgia 30215. Quotes received

after the specified date and time will not be considered.

Vendors are instructed to carefully read all items, conditions, terms, specifications, and

attachments herein and referenced before completing their quote. Failure to comply with

any requirements of the RFQ may be a cause for rejection.

Section A: Instructions to Respondents

1. Solicitation Schedule

1.1.

RFQ Issued

Thursday, May 28, 2026

Mandatory Site Visit 9:00AM (EST), Wednesday, June 3, 2026

Questions Due

Before 9:00 AM (ET), Friday, June 5, 2026

Responses Due

Before 9:00 AM (ET), Tuesday, June 9, 2026

2. Respondent Registration

2.1. Respondents are encouraged to register with the issuing agent, Jamie

Marrero, by sending an email to marrero.jamie@fcboe.org after reviewing this

solicitation. Respondents who register will automatically receive an email

update with additional documents such as addenda and be notified of award

issuance, even if they choose not to submit a response.

3. Project Documents and Forms

3.1. Documents and forms required for submission as part of this RFQ can be

found on the FCPS Purchasing Department website. Failure to include

required submissions listed herein may result in a rejection of the response. A

list of required forms is contained herein and additional submissions may be

required per the specifications contained herein.

4. Response Delivery

4.1. Responses may be submitted electronically, by mail, or hand-delivered to

Facilities Services, 939 Goza Road, Fayetteville, Georgia 30215, Attention:

Purchasing Department.

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Detention Pond Tree Removal for Starr’s Mill High School (RFQ 26-034-075)

4.2. Quote openings will occur at the date and time specified at the address

above.

4.2.1. No faxed or telephone responses will be accepted or considered.

4.3. Responses may be emailed to the issuing agent if meeting the following

guidelines:

4.3.1. Emailed responses must be in a consistent, clear, and readable format

and complete. (Adobe PDF format is preferred)

4.3.2. All response documents should be bound in one document. Multiple

separate documents may result in evaluation score reductions.

5. Attachments

5.1. Any specification listed with “Must Include Attachment” should include a

document within the response conforming to standards set forth.

5.2. All attachments must be marked and labeled using the following format:

Attachment #, Solicitation Reference, Respondent Name, Solicitation Title,

and Number.

6. Response Format Requirements

6.1. The solicitation document has been carefully organized. All sections,

specifications, requirements, and appendices are numbered; therefore

responses should be organized in the same manner referencing the

solicitation document when necessary.

6.2. All pages should be numbered and contain page headings or footers with the

respondent's name and the solicitation title and number.

6.3. Multiple Response from the Same Respondent

6.3.1. Respondents may submit more than one response when offering

multiple alternatives.

6.3.2. Responses must be separate and each should conform to all terms

and conditions within the solicitation.

6.3.3. Responses must be labeled separately to easily identify differing

responses from the same respondent.

Section B: Scope of Work and Specifications

7. Scope of Work

7.1. The purpose and intent of this Request for Quotation is to secure firm pricing

to provide equipment and labor to remove trees located in a detention pond

at Starr’s Mill High School. Respondent will be responsible for cutting down

trees, leaving the stumps, and removing them from the property. The entire

scope of the project, including additional trees that may need to be removed

from the immediate area, will be discussed during the mandatory site visit.

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Detention Pond Tree Removal for Starr’s Mill High School (RFQ 26-034-075)

8. MANDATORY Site Visit/Pre-bid Meeting

8.1. The mandatory site visit/pre-bid meeting will be held at Starr’s Mill High

School (193 Panther Path, Fayetteville, Georgia 30215) on Wednesday, June 9,

2026 at 9:00AM (EST). The meeting location, at the school, will be the front

entrance parking lot. Any contractor planning to bid on this project is

required to attend this meeting (and sign in) to qualify to submit a bid. The

contact for this project and site visit is Beria Orr, Maintenance Coordinator.

9. Technical Specifications

9.1. Technical specifications and additional project details will be addressed

during the mandatory site visit/pre-bid meeting. Be prepared to take notes

onsite.

Section C: General Terms and Conditions

FCPS’s General Terms and Conditions are posted on the Purchasing Department website

under the heading of Vendor Terms, Conditions, and Forms at www.fcboe.org. By

submission of a response, the respondent acknowledges they have read and understood

these General Terms and Conditions as well as any terms and conditions contained herein.

Section D: Special Terms and Conditions

10. Quote Opening

10.1. Quotes will be opened at the date and time provided in the schedule of

events. All results will be publicly posted on the FCSD website once an award

recommendation is made.

10.2. Quote openings are open to the public.

10.3. Quotes must be marked with the RFQ number.

10.4. Electronically delivered quotes will utilize the timestamp generated on the

email.

10.5. Quotes must conform to the guidelines listed herein.

10.6. Quotes received late will be marked “non-responsive” and may not be

considered at the sole discretion of the FCPS Purchasing Department.

11. Questions

11.1. All questions concerning this solicitation must be submitted in writing by

email to the issuing agent.

11.2. No questions other than written will be accepted and only answers provided

via addenda shall be binding.

12. Award Oversight

12.1. The awarded respondent will report to Beria Orr, Maintenance Coordinator, or

their designee.

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Detention Pond Tree Removal for Starr’s Mill High School (RFQ 26-034-075)

13. Cooperative Purchasing

13.1. This solicitation allows for other Fayette County, Georgia government entities,

including local municipalities, to purchase from the awarded contract at the

same prices quoted during the effective term pending an agreement

between the awarded respondent(s) and the third party.

14. Quote Evaluations

14.1. According to the Fayette County Board of Education policy, DJE “lowest price

alone will not be the sole determining criteria in the selection process”.

14.2.

Factors that may be used in evaluating responses may include but are not

limited to, the following: price/cost, warranty, service guarantees or past

performance, costs of ownership analysis, business capabilities analysis,

delivery schedules and methods, and product-specific manufacturer/quality

standards.

14.3.

Respondents may inquire as to specific evaluation methods and may request

in writing an explanation of evaluation methods used to determine an award.

See General Terms and Conditions regarding award protests.

15. Cost Escalation/Price Change

15.1. The Purchasing Department recognizes that independent market factors may

result or necessitate the need for price changes. Through the submission of a

quote, the respondent agrees to the following:

15.2. All price increases must be based upon product cost ONLY, and

documentation of the price increase is required.

15.3. Quote prices must be held firm for the term of the solicitation or December

31st of the issuing year, after which an escalator can be invoked.

15.4.

The awarded respondent must provide the FCPS Purchasing Department

written notification at a minimum of 30 days before a price escalation

change.

15.5.

Single changes of no more than 10% are allowed. There are exceptions only

when market conditions dictate a revised escalator for a particular

commodity.

15.6.

FCPS reserves the right to accept or reject any price escalation. A rejection of

a price escalation may result in the termination of any agreement, contract,

purchase order, or other agreement without fault or obligation.

16. Quantities

16.1. Project(s) listed within this solicitation are not guaranteed. Purchase orders

will be issued for specific projects, as needed, for the duration of these

solicitations terms. The Fayette County School District anticipates that this

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Detention Pond Tree Removal for Starr's Mill High School (RFQ 26-034-075)

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