Frozen Food for various Correctional Centres

SCOPE
This Invitation to Tender (ITT) is to establish a Contract of Supply that will consist of the supply, delivery and unloading of Frozen Food Items on behalf of the Department of Public Safety - Correctional Services. Orders will be placed on an as and when required basis. This contract will be from date of award to May 31, 2026, with the option to renew for four (4) additional one (1) year terms upon mutual agreement of both parties.

OPTION YEAR PRICING
Unit pricing for any option year shall be subject to the negotiation of a satisfactory contract price and shall not to exceed the contract Unit Price Including Discount plus any published increase in the New Brunswick Consumer Price Index (CPI).

GNB reserves the right to negotiate pricing and product selection with Bidders in the option years. GNB may consider price changes in the option year if deemed to be reasonable based on market conditions, and no greater than the Consumer Price Index (CPI). Acceptance of any price changes or award of the option year is solely the discretion of GNB.

CONTRACT AWARD CRITERIA
Bidders can bid on one, multiple or all institutions specified within this ITT document. The intent of GNB is to award to the overall lowest compliant bidder per correctional center. An award in one region does not guarantee an award in another.

HOW TO SUBMIT PRICING
Bidders are invited to submit their UNIT PRICE--the price for a single product within the Tender Item--under the 'Unit Price Including Discount' column. Bidders should then multiply their unit price by the 'Quantity/Unit' to calculate the 'Extended Price'. The 'Unit Price Including Discount' and 'Extended Price' should NOT include taxes.

There are no additional pricing sheets to be completed with this bid.

Bidders must bid on ALL Items for the Provincial Correctional Center location(s) selected.

Where possible, Bidders should provide pricing on Canadian products and alternate products.

Bidders are to indicate the brand being bid to be supplied for the contract period. (Suppliers may indicate up to two brands or sources for the period to ensure ample supply). No substitutes from brand names quoted for contract period unless prior approval received from Department of Public Safety staff for exceptional circumstances.

Pricing is to remain firm for the contract period.

All Unit Prices MUST include delivery to the location(s) this bid is submitted for. Do NOT include HST in the prices quoted in the tender document.

ADDITIONAL DISCOUNT
Bidders are requested to provide an additional percentage discount, in addition to the discounted price structure already indicated, if they were to be awarded a contract for ALL institutions for which they have submitted a bid.

DELIVERIES
Vendor agrees to deliver all ordered Items within three (3) days ARO, Monday through Friday inclusive, between 7:00am-3:00pm inclusive, with the exemption of no deliveries between 11:30am and 1:00pm.

All goods must be delivered in refrigerated trucks kept at temperatures suitable for the product being delivered. PNB reserves the right to take temperature readings at time of delivery. Temperature readings that are deemed outside of basic Food Safety requirements for product type will be refused.

All items must have the Best Before Date not expired by the time of delivery. Items showing an expired date upon date of delivery will NOT be accepted.

LOCATIONS AND ORDERING

ISLAND VIEW RESIDENTIAL CENTRE (IVRC) Victoria Health Centre
65 Brunswick Street
Fredericton, NB
E3B 1G5

MADAWASKA REGIONAL CORRECTIONAL CENTRE (MRCC)
15 Fournier Street
ST-HILAIRE, NB
E3V 4W5

NEW BRUNSWICK WOMEN'S CORRECTIONAL CENTRE (NBWCC)
NEW BRUNSWICK YOUTH CENTRE (NBYC)
4 Airport Drive
PO Box 1100
Miramichi, NB
E1N 3W4

SAINT JOHN REGIONAL CORRECTIONAL CENTER (SJRCC)
930 Old Black River Road
SAINT JOHN, NB
E2J 4T3

SOUTHEAST REGIONAL CORRECTIONAL CENTRE (SRCC)
435 Lino Road
Shediac, NB
E4P 0H6

DALHOUSIE REGIONAL CORRECTIONAL CENTRE (DRCC)
265 Miller Blvd.
DALHOUSIE, NB
E8C 2A2

The bidder is to provide a weekly list of discounted items which may be used as an alternative to the items listed herein. If Public Safety would like to proceed with an offered alternative, a one-time opportunity buy may be performed.

If due to new product development or acquisition of new brands by the vendor, GNB reserves the right to accept substitute product of equivalent quality with better unit pricing during this contract. Any such product must be previously sampled and approved by GNB.

Nutritional requirements may change thus, GNB reserves the right to add, remove, and/or substitute any related item on this contract.

OFF-CONTRACT PURCHASES
The Province of New Brunswick reserves the right to make purchases outside of this contract when and where smaller quantities are required.

BIDDER QUESTIONS
All inquiries should be received seven (7) calendar days prior to the closing date; any inquiries received less than seven (7) calendar days prior to the closing date cannot be guaranteed a response. Please reference the tender number and closing date within your communications to ensure a prompt and accurate reply.

REQUIREMENTS
Supplier must meet all national and provincial food safety regulations. Under the New Brunswick Public Health Act the province has the authority to inspect facilities for compliance.

BIDDERS ARE REQUIRED TO SIGN AND DATE THEIR BID IN THE SPACE PROVIDED BELOW.
Beans, Green, Fresh Frozen, Canada 'A'

Case Size: 6 x 2Kg
BRAND: ____________________________________

COMPANY PRODUCT CODE: _____________________

CASE SIZE: _______________________________
(If different than above)

(OPTIONAL SECOND BRAND/SOURCE)

BRAND: ___________________________________

COMPANY PRODUCT CODE: _____________________

BASE SIZE: _______________________________
(If different than above)

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