HERITAGE FARM COMMUNITY TRAIL

Location:	Washington
Posted:	Jun 23, 2026
Due:	Jul 8, 2026
Agency:	County of Clark
Type of Government:	State & Local
Category:	89 - Subsistence (Food)
Solicitation No:	RFP Number: 960
Publication URL:	To access bid details, please log in.

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REQUEST for PROPOSAL #960

ARCHITECTURAL AND ENGINEERING SERVICES

Clark County Washington

RELEASE DATE: WEDNESDAY, JUNE 10, 2026

DUE DATE: WEDNESDAY, JULY 8, 2026 by 11:00 am

LATE PROPOSALS WILL NOT BE ACCEPTED – NO EXCEPTIONS

Request for Proposal for:

HERITAGE FARM COMMUNITY TRAIL

SUBMIT:

One (1) Original

One (1) Electronic Copy

of the Proposal to:

United Parcel Service / FedEx or Hand Delivery

Clark County

ATTN: Office of Purchasing

1300 Franklin Street, 6th Floor, Suite 650

Vancouver WA 98660

564-397-2323

United States Postal Service)

Not Available

Office Hours: 8:00 am – 3:00 pm, Monday – Friday, except Legal Holidays.

No electronic mail submissions.

Refer Questions to Project Manager:

Clark County, WA local government agency is not affiliated with any group, business or other type of enterprise

that is not listed on our webpage at www.clark.wa.gov and emails must end in @clark.wa.gov.

David Stipe

Planning & Development Section Manager

Public Works – Parks and Nature

David.stipe@clark.wa.gov

564-397-5881

General Terms and Conditions

ADMINISTRATIVE REQUIREMENTS - Contractors shall comply with all management and

administrative requirements established by Washington Administrative Code (WAC), the

Revised Code of the State of Washington (RCW), and any subsequent amendments or

modifications, as applicable to providers licensed in the State of Washington.

ALL proposals submitted become the property of Clark County. It is understood and agreed

that the prospective Proposer claims no proprietary rights to the ideas and written materials

contained in or attached to the proposal submitted. Clark County has the right to reject or

accept proprietary information.

AUTHORSHIP - Applicants must identify any assistance provided by agencies or indivi-

duals outside the proposers own organization in preparing the proposal. No contingent

fees for such assistance will be allowed to be paid under any contract resulting from this

RFP.

CANCELLATION OF AWARD - Clark County reserves the right to immediately cancel an

award if the contractual agreement has not been entered into by both parties or if new state

regulations or policy make it necessary to change the program purpose or content,

discontinue such programs, or impose funding reductions. In those cases where

negotiation of contract activities are necessary, Clark County reserves the right to limit the

period of negotiation to sixty (60) days after which time funds may be unencumbered.

CONFIDENTIALLY - Proposer shall comply with all applicable state and federal laws

governing the confidentiality of information.

CONFLICT OF INTEREST - All proposals submitted must contain a statement disclosing

or denying any interest, financial or otherwise, that any employee or official of Clark County

or the appropriate Advisory Board may have in the proposing agency or proposed project.

CONSORTIUM OF AGENCIES - Any consortium of companies or agencies submitting a

proposal must certify that each company or agency of the consortium can meet the

requirements set forth in the RFP.

COST OF PROPOSAL & AWARD - The contract award will not be final until Clark County

and the prospective contractor have executed a contractual agreement. The contractual

agreement consists of the following parts: (a) the basic provisions and general terms and

conditions, (b) the special terms and conditions, (c) the project description and goals

(Statement of Work), and (d) the budget and payment terms. Clark County is not

responsible for any costs incurred prior to the effective date of the contract. Clark County

reserves the right to make an award without further negotiation of the proposal submitted.

Therefore, the proposal should be submitted in final form from a budgetary, technical, and

programmatic standpoint.

DISPUTES - Clark County encourages the use of informal resolution to address complaints

or disputes arising over any actions in implementing the provisions of this RFP. Written

complaints should be addressed to Clark County – Purchasing, P.O. Box 5000, Vancouver,

Washington 98666-5000.

DIVERSITY IN EMPLOYMENT AND CONTRACTING REQUIREMENTS - It is the

policy of Clark County to require equal opportunity in employment and services subject

to eligibility standards that may be required for a specific program. Clark County is an

equal opportunity employer and is committed to providing equal opportunity in

employment and in access to the provision of all county services. Clark County's Equal

Employment

Opportunity

Plan

available

http://www.clark.wa.gov/hr/documents.html. This commitment applies regardless of

race, color, religion, creed, sex, marital status, national origin, disability, age, veteran

status, on-the-job injury, or sexual orientation. Employment decisions are made without

consideration of these or any other factors that are prohibited by law. In compliance with

department of Labor Regulations implementing Section 504 of the rehabilitation Act of

1973, as amended, no qualified handicapped individual shall be discriminated against

in admission or access to any program or activity. The prospective contractor must agree

to provide equal opportunity in the administration of the contract, and its subcontracts or

other agreements.

MUNICIPAL RESEARCH and SERVICE CENTER - Clark County (WA) contracts with

the Municipal Research and Service Center (MRSC) to maintain our Consultant, Small

Works and Vendor rosters. To be eligible to participate in this Clark County public

solicitation and the resulting contract, your business must be registered with the MRSC

Rosters. Failure to register may result in your proposal being marked nonresponsive.

Be sure to select Clark County in your application. If you have questions about the

registration process, contact the MRSC Rosters at 206-436-3798 or

https://mrscrosters.org/businesses/business-membership/

independently, without consultation, communication, or agreement for the purpose of

restricting competition. This does not preclude or impede the formation of a consortium

of companies and/or agencies for purposes of engaging in jointly sponsored proposals.

INTERLOCAL AGREEMENT - Clark County has made this RFP subject to Washington

State statute RCW 39.34. Therefore, the proposer may, at the proposers option, extend

identical prices and services to other public agencies wishing to participate in this RFP.

Each public agency wishing to utilize this RFP will issue a purchase order (or contract)

binding only their agency. Each contract is between the proposer and the individual agency

with no liability to Clark County.

LIMITATION - This RFP does not commit Clark County to award a contract, to pay any

costs incurred in the preparation of a response to this RFP, or to procure or contract for

services or supplies.

LATE PROPOSALS - A proposal received after the date and time indicated above will not

be accepted. No exceptions will be made.

ORAL PRESENTATIONS - An oral presentation may be required of those prospective

contractors whose proposals are under consideration. Prospective contractors may be

informed that an oral presentation is desired and will be notified of the date, time and

location the oral presentation is to be conducted.

OTHER AUDIT/MONITORING REQUIREMENTS - In addition, auditing or monitoring for

the following purposes will be conducted at the discretion of Clark County: Fund

accountability; Contract compliance; and Program performance.

PRICE WARRANT - The proposer shall warrant that the costs quoted for services in

response to the RFP are not in excess of those which would be charged any other individual

or entity for the same services performed by the prospective contractor, in a similar

socioeconomic, geographical region.

REQUEST for PROPOSALS – This solicitation is an invitation by Clark County for

Proposers to submit an offer, which may be subject to subsequent discussions and

negotiations by the County and the Proposer. It is not a request for a competitive bid.

A Proposal means any document, submittal, interview presentation, negotiation, and

everything and anything provided in response to this RFP regardless of whether the

submission is an oral or written submission.

Clark County reserves the right to accept or reject any or all proposals received as a result

of this RFP, to negotiate with any or all prospective contractors on modifications to

proposals, to waive formalities, to postpone award, or to cancel in part or in its entirety this

RFP if it is in the best interest of Clark County to do so.

PROTESTS - Must be submitted to the Purchasing Department within 3 business days of

receipt of Letter of Notice.

PUBLIC SAFETY - May require limiting access to public work sites, public facilities, and

public offices, sometimes without advance notice. The successful Proposer’s employees

and agents shall carry sufficient identification to show by whom they are employed and

display it upon request to security personnel. County project managers have discretion

to require the successful Proposer’s employees and agents to be escorted to and from

any public office, facility or work site if national or local security appears to require it.

SALES TAX - Out of State Businesses – WA State Reporting Thresholds & Nexus

https://dor.wa.gov/education/industry-guides/out-state-businesses-reporting-thresholds-

and-nexus Businesses operating outside WA State must register to report B&O tax and

collect/submit applicable sales tax, if the business meets any of the following thresholds in

the current or prior year:

• Has physical presence nexus in Washington.

• Has more than $100,000 in combined gross receipts sourced or attributed to

Washington.

• Is organized or commercially domiciled in Washington.

SUBCONTRACTING - No activities or services included as a part of this proposal may

be subcontracted to another organization, firm, or individual without the approval of

Clark County. Such intent to subcontract shall be clearly identified in the proposal. It is

understood that the contractor is held responsible for the satisfactory accomplishment

of the service or activities included in a subcontract.

VERBAL PROPOSALS - Verbal proposals will not be considered in making the award of

any contract as a result of this RFP.

WORKERS COMPENSATION INSURANCE – The contractor shall comply with R.C.W.

Title 51- with minimum coverage limits of $500,000 for each accident, or provide

evidence that State law does not require such coverage.

INDEPENDENT PRICE DETERMINATION - The prospective contractor guarantees that,

in connection with this proposal, the prices and/or cost data have been arrived at

FOR ALTERNATIVE FORMATS

Clark County ADA Office: V: 564-397-2322

ADA@clark.wa.gov

Request for Proposals

Table of Contents

PART I

PART II

PROPOSAL REQUIREMENTS

Section IA: General Information

1. Introduction

2. Background

3. Scope of Project

4. Project Funding

5. Title VI Statement

6. Timeline for Selection

7. Employment Verification

Section IB: Work Requirements

1. Required Services

2. County Performed Work

3. Deliverables and Schedule

4. Place of Performance

5. Period of Performance

6. Debarred / Suspended

7. Americans with Disabilities Act (ADA) Information

8. Public Disclosure

9. Insurance/Bond

10. Plan Holders List

PROPOSAL PREPARATION AND SUBMITTAL

Section IIA: Pre-Submittal Meeting/Clarification

1. Pre-Submittal Meeting

2. Proposal Clarification

PART III

Section IIB: Proposal Submission

1. Proposals Due

2. Proposal

Section IIC: Proposal Content

1. Cover Sheet

2. Project Team

3. Management Approach

4. Respondent’s Capabilities

5. Project Approach and Understanding

6. Proposed Cost

PROPOSAL EVALUATION & CONTRACT AWARD

Section IIIA: Proposal Review and Selection

1. Evaluation and Selection

2. Evaluation Criteria Scoring

Section IIIB: Contract Award

1. Consultant Selection

2. Contract Development

3. Award Review

4. Orientation/Kick-off Meeting

ATTACHMENTS

A: Proposal Cover Sheet

B: Letter of Interest

C: Certification Regarding Debarment, Suspension and Other Responsibility Matters Form

EXHIBITS

A. Clark County Professional Services Sample Contract

Request for Proposal # 960

Heritage Farm Community Trail

Part I

Proposal Requirements

Section IA

1. Introduction

General Information

Clark County Parks and Nature invites qualified multidisciplinary teams to submit proposals

on the planning and design of a new publicly accessible trail at 78th Street Heritage Farm in

Vancouver, WA. This project represents a significant milestone in the evolution of one of the

region’s most historically important landscapes. Heritage Farm is an eighty (80) acre property

recognized as a Historic District on local, state and federal registries due to its legacy as the

Clark County Poor Farm and the Washington State University Agricultural Experimental

Station.

For more than 150 years, public access to Heritage Farm has been limited. The development

of this trail will mark the first opportunity for casual, community-oriented access to the site,

creating a meaningful connection between NE 78th Street and NE 68th Street in Hazel Dell.

The trail is envisioned not only as a recreation corridor, but as an interpretive experience that

allows visitors to engage with the site’s layered history, understand its ongoing public-serving

functions and enjoy its unique agricultural and open space character.

The selected team will be tasked with taking an established concept and delivering a design

that is sensitive to the site’s historic significance while meeting modern standards for safety,

sustainability and accessibility. The trail will be designed and constructed in accordance with

ADA requirements and U.S. Forest Service Trail Accessibility Guidelines (FSTAG), ensuring

that people of all abilities can experience and benefit from this important community asset.

The project will require thoughtful integration of cultural resource protection, ecological

considerations and user experience, resulting in a trail that is both respectful of the past and

welcoming for future generations.

This is a qualifications-based selection process, do not submit costs with proposal.

Clark County, (WA) contracts with the Municipal Research and Service Center (MRSC) to

maintain our Consultant Rosters. To be eligible to participate in this public solicitation and the

resulting contract your business must be registered with the MRSC Rosters.

Failure to register may result in your proposal being marked non-responsive. Be sure to select

Clark County in your application. If you have questions about the registration process, contact

the MRSC Rosters at 206-436-3798 or https://mrscrosters.org/businesses/business-

membership/

If your company contact details are not on the Plan Holder List at

https://clark.wa.gov/internal-services/request-proposal-1

Attachment B, Letter of Interest must be submitted to participate in this RFP.

Proposers shall respond to all sections to be considered.

Clark County has made this Request for Proposal subject to Washington State statute 39.34

RCW Interlocal Cooperation Act. The proposer may opt to extend identical services and prices

to qualified public agencies. Each contract is between the proposer and individual agency

binding only their agency, with no liability to Clark County. 39.80 RCW Contracts for

Architectural and Engineering Services requires qualifications-based selection, do not submit

costs with proposal.

Request for Proposal # 960

Heritage Farm Community Trail

2. Background

Heritage Farm has a complex and layered history of serving Indigenous peoples, early settlers,

as a part of the social welfare system, retraining WWII veterans and generations of agricultural

researchers and practitioners; today it continues to support public-serving agricultural

programming and community partnerships. Despite this long legacy of public use, access to the

site has remained largely controlled, limiting opportunities for the broader community to

experience and learn from this landscape.

In 2024, the Clark County Council approved the Heritage Farm Sustainability Plan, establishing

a strategic framework to guide implementation of the 2020 Heritage Farm Master Plan update.

The Sustainability Plan outlines a path toward improving public access, supporting long-term

financial sustainability and enhancing the Farm’s role as a community-serving asset while

protecting its historic and agricultural integrity.

In 2025 Parks and Nature initiated the first phase of public access improvements identified in

the Sustainability Plan. Working collaboratively with a consultant team, farm partners and the

broader community, this phase focused on defining early infrastructure needs and refining a

vision for how the public will experience the site. Key elements of this phase included the design

of a pavilion building to support existing farm programming, provide restrooms and serve as a

future trailhead for a community-accessible trail. This phase also resulted in the development of

a preferred concept for the alignment and character of the community trail connecting NE 78th

Street to NE 68th Street. The pavilion building is planned for construction in 2027.

Parks and Nature is now advancing into the next phase of implementation and seeks a qualified

consultant team to build upon this foundational work. The selected team will translate the

preferred concept into a detailed, constructible design, ensuring alignment with the Sustainability

Plan’s goals for accessibility, historic preservation and community benefit.

3. Scope of Project

The scope of this project includes comprehensive design and construction services for the new

community accessible trail and associated site improvements. This project will translate the

preferred trail concept into a fully realized, constructible design.

The selected consultant team will be responsible for a full range of professional services,

including but not limited to site design, civil engineering, landscape architecture, interpretive

planning. The scope of work will include wetland and habitat delineation, archeological

investigation, and coordination with cultural resource specialists to ensure compliance with

applicable codes associated with historic designation. The team will also work with county in-

house designers on fencing design, trail alignment and surfacing design, parking lot design,

integrating these elements into a cohesive and accessible plan.

Key project features include the development of two parking areas (one temporary gravel and

one pavement), a network of accessible pathways utilizing a combination of concrete, asphalt,

and compacted gravel. Additional elements may include viewpoints, overlook structures,

interpretive installations, wayfinding and supporting amenities like restrooms. The design will

need to carefully balance public access with preservation of agricultural operations, natural

resources and historic features.

The consultant will also support permitting, environmental review, cost estimating, bid document

preparation and construction administration services. Coordination with regulatory agencies and

project stakeholders. The consultant will support Parks and Nature through an outreach and

engagement process.

The objective of this project is to establish a model of integrating public access into a working

historic landscape, one that expands recreational opportunities, enhances community

understanding of the site’s past and present and ensures long-term stewardship and

sustainability.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

HERITAGE FARM COMMUNITY TRAIL

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See also