Request for CMAR Proposals - Arcades

REQUEST FOR PROPOSAL
PROJECT NAME: Arcade Renovations CMAR
The City of Greenwood is requesting proposals from qualified firms or individuals to
DESCRIPTION: provide Construction Manager At Risk (CMAR) services for the renovation of the City's
three existing arcade structures in the Uptown area.
DATE ISSUED: 4/30/2026
Rebecca Bowyer; Assistant City Manager|864.942.8417|
CONTACT:
rebecca.bowyer@gwdcity.com
Mandatory pre-bid meeting to be held on-site at 9:00 am on Wednesday,
May 12, 2026. We will meet at the fountain at 332 Main Street then walk to
PRE-BID MEETING:
the other arcades. Attendance at the meeting is mandatory of all
Contractors intending to submit a response.
Thursday, June 4 at 2 pm
Hand Delivery: 520 Monument St., Room 230, Greenwood, SC 29646
Mail: PO Box 40, Greenwood, SC 29648
BID SUBMISSION:
Reference: Arcade Renovations CMAR
(Public Bid Opening)
Attention: Office of the City Manager
*Bids must be submitted in a sealed package with project name and opening
date printed on the exterior. Late bids will not be accepted.
NAME OF BIDDER (Full legal name of business submitting the bid)
AWARD & Award and Amendment information will be available at the physical address listed above,
AMENDMENTS: at www.cityofgreenwoodsc.com or by contacting Rebecca Bowyer at 864.942.8417 or
rebecca.bowyer@gwdcity.com. Award and Amendment information will also be
distributed to all those submitting proposals.
ACKNOWLEDGMENT OF Amendment Amendment Amendment Amendment
AMENDMENTS Number Issue date Number Issue date
Bidder acknowledges receipt
of amendments by indicating
amendment number and issue
date.
Drug Free Workplace Certification: By submitting a Bid, the Bidder certifies that, if awarded a contract, the
Bidder will comply with all applicable provisions of The Drug-free Workplace Act, Title 44, Chapter 107 of the
South Carolina Code of Laws, as amended.
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You must submit a signed copy of pages 1-2 with your Bid. By submitting a bid or proposal, You agree to be
bound by the terms of the Solicitation. You agree to hold Your Bid open for a minimum of thirty (30) calendar
days after the Opening Date. You agree that your bid can be made public under the Freedom of Information Act,
5 U.S.C 552. The City of Greenwood reserves the right to reject any and all bids, and to waive any informalities
or irregularities.
NAME OF BIDDER (Full legal name of business submitting the bid) BIDDER'S TYPE OF ENTITY: (Check one)
Sole Proprietorship
Partnership
PRINTED NAME (Printed name of person signing below) Corporation (tax-exempt)
Corporate entity (not tax-exempt)
Government entity (federal, state,
TITLE (Business title of person signing above)
or local)
Other ________________________
Instructions regarding Bidder's name: Any award issued will be issued to, and the contract will be formed
with, the entity identified as the bidder above. A bid may be submitted by only one legal entity. The entity
named as the bidder must be a single and distinct legal entity. Do not use the name of a branch office or a
division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation,
partnership, sole proprietorship, etc.
STATE OF INCORPORATION (If bidder is a corporation, identify the state of Incorporation.)
TAXPAYER IDENTIFICATION NO. STATE LICENSE NO.
HOME OFFICE ADDRESS (Address of principal place of business): PAYMENT ADDRESS (Address to which payments will be sent.)
EMAIL: PHONE:
By signing below, the bidder certifies they are qualified and hold all licenses, permits and regulatory
authority to perform the scope of work set forth in the bid description. Upon request, proof of licenses,
permits and regulatory authority must be provided to the owner prior to contract award.
AUTHORIZED SIGNATURE (Person signing must be authorized to DATE:
submit binding bid to enter contract on behalf of Bidder named above.)
Total Bid: $
****Include pages 1 & 2 with your bid****
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SCOPE OF WORK
REQUEST FOR PROPOSAL (RFP) FOR CONSTRUCTION MANAGER AT RISK (CMAR) SERVICES
Background
The City of Greenwood (City) is located geographically in the Upper Savannah region of the South Carolina
Piedmont. With a service area of approximately 14 square miles, it is the county seat of Greenwood
County and has a population of approximately 23,000.
The City owns and maintains three arcade structures along Main St in Uptown Greenwood. These arcades
were constructed in the early 1980s to encourage economic development with added access to second
story entrances of the historic buildings along Main Street. The design is such that much of the upper
building facades are covered or inaccessible for maintenance. Over the years, maintenance of the arcades
has become burdensome to the City due to the age of the structures, deteriorating roofs, and aging
elevator equipment.
Project Details
This scope of work proposed is to renovate the three existing two-story arcade structures. Boudreaux has
been contracted by the City as the Architect for these renovations. Proposed design modifications include
but are not limited to: removal of existing roof systems, removal of awning systems, reduce height of
second story columns, reduce height and re-roof elevator towers, replace elevators, remove signage and
provide new signage, remove some brick sections, provide new metal canopies over stairs, and provide
new canopies over second story business entrances.
Also, the City is strongly encouraging and actively promoting participation by adjacent property owners in
a coordinated building facade improvement effort. To support these improvements, the City is offering
facade improvement grants to eligible property owners to create a cohesive streetscape to complement
the arcade renovations. Proposed design modifications include but are not limited to: clean, repair, and
repoint brick; restore or enhance original architectural elements; repair or replace door and window
systems; enhance exterior lighting; and signage improvements.
Refer to the attached Schematic Design progress drawings.
Construction Manager At Risk (CMAR)
It is the intention of the City to select a CMAR to provide expertise to the Owner and Architect in pre-
construction and construction phase services for this project. Work shall be pursuant to the Agreement
between Owner and Construction Manager where the basis of payment is the Cost of Work Plus a Fee
with a Guaranteed Maximum Price (GMP) (AIA document A133-2019) and General Conditions.
The CMAR will serve as an integral part of the project team to provide expertise throughout the project.
In general, the CMAR shall provide project leadership and partner with the City, City's Project Manager,
and the Architect/Engineer to work collaboratively during the design, construction and warranty periods
to serve the needs of the project. The CMAR shall provide and maintain an experienced, professional team
of individuals tailored to the size and complexity of this project, and who is capable of successfully
managing the scope of services defined in this RFP.
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The CMAR's work will be authorized in two phases - Preconstruction Services and Construction Phase
Services. The services to be performed by the CMAR as related to pre-construction phase activities will
include, but are not limited to
* constructability reviews of design documents,
* cost estimating and phasing,
* permitting/process planning and coordination of the subcontractor/vendor solicitation and pre-
qualification,
* projection of construction cost and cash flows.
The first phase of the CMAR's work will be for pre-construction services only. Upon completion of the
preconstruction services of the project, the City will have the option to amend the contract in which the
scope of construction services and a construction cost for the construction phase of the project, along
with all bonding requirements shall be determined.
PROPOSAL FORMAT & CONTENT
Submission
Proposals are to follow the format listed below and are to contain information listed in this section. In
order to be responsive, proposals must address all items listed in this section.
1. Application (pages 1 & 2 above)
2. Cover letter introducing the firm and providing contact information for the person representing the
team during the RFP process. (limit 1 page)
3. Team Information (limit 3 pages)
a. Documentation verifying the Proposer possesses an appropriate and valid South Carolina
General Contractor's License (Unlimited).
b. Organizational chart identifying members of the team, including subcontractors who
would be assigned to this project. The chart should clearly delineate roles and
responsibilities of the key team members, including Project Manager and Project
Superintendent. Please indicate the geographical location of all team members.
c. Qualifications of key team members and any partners to be used to fulfill the
requirements of the project. Please include any specialized experience, professional
registrations and certifications, roles and responsibilities on past projects of a similar
nature, and example projects where the team has worked together in the past.
d. Occupational Health and Safety Administration (OSHA) Experience Modification Ratio for
the past 5 years. List any OSHA fines to the company and note any respective jobsite
fatalities in the past 5 years with an explanation.
e. List any ongoing legal claims or suits.
4. Experience (limit 6 pages)
a. Provide a brief summary outlining experience with at least three (3) similar projects in the
last 10 years, including the date of the contract, type of contract/delivery method, general
project details, services performed, contact information of an individual representative
of the owner having knowledge of the firm's work, cost of the project, duration of the
project, and project photos. For each project listed, compare the number of days in the
original schedule with the number for days taken for actual completion, and provide an
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explanation if actual completion took more than ten (10) business days over the original
schedule.
b. Provide a matrix of the reference projects and indicate which team members provided
services for those projects.
c. Provide capabilities of preparing and utilizing the Critical Path Method (CPM) scheduling
technique.
5. Pre-Construction Services Fee (limit 2 pages)
a. Include a comprehensive narrative statement that illustrates the understanding of the
overall requirements of the project, the project budget and schedule constraints.
b. Please outline your proposed fee for pre-construction services based on the project
scope, including but not limited to cost estimating, scheduling, value engineering, and
coordination with design teams as outlined herein.
6. Construction Services Approach and Fee (limit 5 pages)
a. Provide a preliminary summary-level schedule of the project construction. Schedule
should reflect the Proposer's methodology for effectively managing and executing the
work.
b. Describe your general approach to constructing the project, and how your team will
interact with the design team to seek design clarifications and resolve design
discrepancies in the field.
c. Describe your plan for delivering construction, including a summary of work that will be
self-performed. For subcontracted work, describe how you will select the best value
subcontractors and oversee and guarantee their performance.
d. Please provide an outline of your health and safety plan. Describe how your approach
applies to this Project. Describe the project staffing dedicated to the health and safety
program.
e. Describe how you will accomplish this project with minimal interruption of day-to-day
operations of the business and protect the Uptown patrons. Describe how you will ensure
public safety and site security during all phases of construction.
f. Provide a breakdown of your proposed general contractor fee, including overhead and
profit, as a percentage of the total construction cost or as a lump sum. Please specify any
additional costs or considerations.
The RFP evaluation may include discussions with all or some of the teams providing responses to include
interviews and/or presentations. The City reserves the right to obtain clarification of any point in a team's
proposal or to obtain additional information.
Selection Criteria
The City will evaluate proposals and reserves the right to conduct interviews with any or all Proposers to
select the team that will provide, in the City's opinion, the best value offer for this project. If the City
decides to conduct interviews, those respondents will be provided at least one week's prior notice.
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The proposal evaluation criteria and weighting factor for each shall be as follows:
CRITERIA POINTS
Team Information 25
Project Experience 25
Preconstruction Services Fee 20
Construction Services Approach and Fee 30
Total 100
Submission Schedule
Below is a tentative schedule for milestones of this RFP. Should any of these dates need to be revised, an
addendum will be issued with the new schedule.
Action Date
Advertisement of RFP by this date April 30, 2026
Mandatory pre-submittal meeting May 12, 2026
Deadline for questions pertaining to RFP May 19, 2026
Addendum response to questions May 22, 2026
Proposal submission deadline June 4, 2026
Selection Committee Review week of June 8, 2026
Firm Presentation/Interviews, if applicable week of Jun 22, 2026
Recommendation of Selected Firm to City Council July 20, 2026
Anticipated Notice of Award/Notice to Proceed July 21, 2026
SPECIAL CONDITIONS OF CONTRACT
1. The Owner reserves the right to reject any or all proposals and waive any technicalities or
informalities.
2. The Owner may request references and experience records of the successful Bidder prior to the
Contract award.
3. The Contractor shall complete the work as noted in the SCOPE OF WORK.
4. No proposal may be withdrawn within thirty (30) days of the opening date.
5. CHANGE ORDERS: Changes to the Work must be approved by the City in writing prior to additional
work being started.
6. TIME OF COMPLETION - TIME OF COMPLETION/DEFAULT - The work to be performed under this
contract shall be commenced within 30 days of the signed Agreement and issuance of the Notice to
Proceed (NTP). In case of failure on the part of the Contractor to complete the work as contractually
specified, the firm shall be liable to the City for all damages sustained by the firm's failure to
complete the work in an acceptable manner. In the event Contractor defaults under the terms of
this agreement, the City may seek all available remedies, at law and in equity, and recover all costs
of enforcement of this agreement, including reasonable attorney's fee.
7. COLLUSIVE BIDDING: More than one bid or one contract from an individual, a firm or partnership,
corporation, or an association under the same name or different names will not be considered.
Reasonable grounds for believing that the Bidder is interested in more than one bid for the same
work will cause the rejection of all bids in which such Bidder is interested. Any or all bids will be
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rejected if there is any reason for believing that collusion exists among any of the Bidders;
participants in such collusion will not be considered in future bids.
8. INSURANCE: General liability insurance to be on the comprehensive form, shall protect the
Contractor, and shall be written to include the City of Greenwood against any/all claims arising from
injuries to the public, or damage to property of others arising out of any act or omission of the
Contractor, his agents, employees or subcontractors. Insurance coverage must remain in place for
the duration of the project. A copy of any notice of cancellation of insurance coverage during the
term of the project shall be provided to the City of Greenwood within two (2) business days of
receipt by Contractor.
The Contractor shall carry comprehensive general liability insurance with limits of liability not less
than: Bodily Injury: $1,000,000.00 - Each Person
$1,000,000.00 - Each Accident
Property Damage: $1,000,000.00 - Each Accident
$1,000,000.00 - Aggregate
The liability coverage under this policy shall contain no exclusion relative to blasting, explosive,
collapse of buildings or damage to underground property. Liability limits under this policy shall
be not less than the following:
Bodily Injury: $1,000,000.00 Each Person
$1,000,000.00 Each Accident
Property Damage: $1,000,000.00 Each Accident
$2,000,000.00 Aggregate
The Contractor shall carry comprehensive fleet liability policy with limits of liability not less than:
Combined Single Limit: $1,000,000.00
The Contractor shall carry comprehensive environmental liability policy with limits of liability not
less than:
Per Occurrence: $1,000,000.00 Each Accident
$1,000,000.00 Aggregate
The Contractor shall carry Builders Risk policy to cover the value of the new construction.
9. WORKMAN'S COMPENSATION INSURANCE: The Contractor and all Subcontractors shall carry
Workman's Compensation and Employer's Liability Insurance with the statutory limits applying to
employer's liability ($100,000.00) covering all employees employed by him or Subcontractors while
engaged under this Contract. A Certificate shall be provided to the City as proof of coverage.
10. PAYMENTS - The Owner shall pay the Contractor for the work described herein, subject to additions
and deductions from approved and written change orders, in accordance with the amount
stipulated in the signed Agreement, at the completion of the work and acceptance by the Owner.
Partial payment will be considered based on percentage of satisfactory work completed.
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11. CHANGES IN CONTRACT PRICE - The contract price may be changed only by a written Change Order
which shall be executed by the Contractor and approved by the Owner setting forth the change in
the scope of work and setting the price for that change.
12. PERMITS, FEES & LICENSES
* The Contractor and any subcontractor shall be licensed by South Carolina Labor, Licensing,
and Regulation (LLR) for the specific trad and classification required for this project.
* The Contractor and any subcontractor shall promptly pay all federal, state, and local taxes
which may be assessed against him in connection with the work or his operations under the
Agreement and/or the other contract documents, including, but not limited to, taxes
attributable to the purchase of materials and equipment, to the performance of services, and
the employment of persons in the prosecution of the work.
* The selected Contractor and all subcontractors will be required to obtain a City of
Greenwood Business License.
13. VIOLATIONS OF FEDERAL, STATE, AND LOCAL REGULATIONS: The Contractor shall be responsible
for fines and penalties as a result of a violation of federal, state, and local regulations pertaining to
the work being performed, including OSHA violations.
14. DOCUMENTS: The RFP, addenda, if any, and the team response to the RFP will be deemed part of
the contract.
QUESTIONS & INQUIRIES
Questions and inquiries regarding this solicitation shall be submitted to the City no later than:
5:00 pm on Tuesday, May 19, 2026
Rebecca Bowyer, Assistant City Manager
Rebecca.Bowyer@gwdcity.com
Answers to questions and any other changes or clarifications will be communicated via an addendum and
posted on the City's website. It is the Proposer's responsibility to check the website for updates. Proposers
must acknowledge acceptance of any and all amendments.
SUBMITTAL
One hard copy and one electronic copy of the bids are due in the office of the City Manager no later than
Thursday, June 4, 2026 at 2 pm. Submittals must be submitted in a sealed envelope and marked "Public
Works/Shops Campus Renovation CMAR" prior to the deadline. Proposers must acknowledge acceptance
of any and all amendments, which will be posted on the City's website and provided directly to all known
potential bidders.
Late Submittals
Under no circumstances shall proposals be accepted after the specified deadline. The City will not be
responsible for late deliveries or delayed mail. It is the Proposer's sole responsibility to ensure that
submittals are complete and delivered prior to the stated deadline. Oral offers or offers by facsimile or
email are not acceptable.
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Public Opening of Proposals
A public opening will be held at the submittal deadline at the following location:
Greenwood Municipal Building
520 Monument St, Room 230
Greenwood, South Carolina 29646
Packages must be submitted prior to the deadline to be considered. The names of the firms submitting
proposals will be read aloud and recorded.
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EXHIBIT A - Schematic Design Drawings
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