CAL-OSHA Janitorial Mailroom and Facilities Training

Location:	California
Posted:	Aug 13, 2026
Due:	Aug 31, 2026
Agency:	Superior Court of California, County of Santa Clara
Type of Government:	State & Local
Category:	69 - Training Aids and Devices S - Utilities and Training Services
Solicitation No:	8726C
Publication URL:	To access bid details, please log in.

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REQUEST FOR

PROPOSALS

SUPERIOR COURT OF CALIFORNIA

COUNTY OF SANTA CLARA

REGARDING:

Cal/OSHA Janitorial, Mailroom and Facilities Training

RFP 8726C

PROPOSALS DUE:

August 31, 2026 NO LATER THAN 1:00 P.M. PACIFIC TIME

GS-036 REV 4/8/26

1.0 BACKGROUND INFORMATION

The Court is seeking a qualified Contractor to provide an online, on-demand safety training

program designed to meet OSHA and Cal/OSHA standards for Janitorial, Mailroom, and

Facilities staff. The program shall consist of self-paced training modules covering a variety of

workplace safety topics. Employees must be able to access and complete the training modules

on demand during their scheduled work hours.

2.0 DESCRIPTION OF SERVICES AND DELIVERABLES

The Contractor shall provide an online, self-paced, on-demand learning platform that includes

training modules covering workplace safety topics applicable to Janitorial, Mailroom, and

Facilities staff. All training content shall comply with applicable OSHA and Cal/OSHA standards

and be developed by certified trainers.

At a minimum, the training library shall include modules covering the following topics:

• Bloodborne Pathogens

• Back Safety and Proper Lifting Techniques

• First Aid

• CPR/AED Awareness

• Earthquake Preparedness

• Fire Extinguisher Safety

• Slips, Trips, and Falls Prevention

• Medical Emergency Response

• Building Evacuation Procedures

• Suspicious Packages and Mail Handling

• Electrical Hazard Awareness

The Contractor may propose additional safety training modules that support the Court's

workplace safety objectives.

The Contractor shall:

• Provide employees with 24/7 access to the online training platform for the duration of

the contract.

• Ensure that training modules are self-paced and available on demand, allowing

employees to complete training as needed during their scheduled work hours.

• Update training content as necessary to reflect changes in OSHA, Cal/OSHA, and other

applicable regulatory requirements.

• Provide administrative access to designated Court personnel to monitor employee

progress and generate reports on training completion and participation.

• Ensure the training platform is compatible with the Court's standard web browsers and

does not require installation of specialized software or hardware.

GS-036 REV 4/8/26

3.0 TIMELINE FOR THIS RFP

Court has developed the following list of key events related to this RFP. All dates are subject

to change at the discretion of Court.

EVENT

RFP issued

Deadline for questions

Questions and answers posted

Latest date and time proposal may be submitted

Evaluation of proposals (estimate only)

Notice of Intent to Award (estimate only)

Negotiations and execution of contract (estimate

only)

Contract start date (estimate only)

Contract end date (estimate only)

DATE

8/7/2026

8/18/2026

8/21/2026

8/31/2026 @ 1:00 pm

9/8/2026

9/14/2026

9/22/2027

1/1/2027

6/30/2031

GS-036 REV 4/8/26

4.0 RFP ATTACHMENTS

The following

attachments are

included as part of this

RFP:

Attachment 1:

Administrative Rules

Governing RFPs (Non-

IT Services)

Attachment 2: Court

Standard Terms and

Conditions

Attachment 3:

Proposer’s Acceptance

of Terms and

Conditions

Attachment 4: General

Certifications Form

Attachment 5: Darfur

Contracting Act

Certification

Attachment 6: Payee

Data Record Form

DVBE Incentive

DESCRIPTION

These rules govern this solicitation.

If selected, the person or entity submitting a proposal

(hereinafter referred to as “Proposer”) must sign this Court

Standard Form agreement (the “Terms and Conditions”).

On this form, Proposer must indicate acceptance of the

Terms and Conditions or identify exceptions to the Terms

and Conditions.

Note: A material exception to a Minimum Term will

render a proposal non-responsive.

Proposer must complete the General Certifications Form

and submit the completed form with its proposal.

Proposer must complete the Darfur Contracting Act

Certification and submit the completed certification with its

proposal.

This form contains information Court requires in order to

process payments and must be submitted with the

proposal.

For Proposers claiming the DVBE incentive, complete the

DVBE Declaration and Bidder Declaration forms to receive

the 3% incentive. See section 13.0.

5.0 PAYMENT INFORMATION

• Payment in full upon completion of training (30 days)

6.0 SUBMISSIONS OF PROPOSALS

6.1 Proposals should provide straightforward, concise information that satisfies the

requirements of the “Proposal Contents” section below. Expensive bindings, color

displays, and the like are not necessary or desired. Emphasis should be placed on

conformity to the RFP’s instructions and requirements, and completeness and clarity of

content.

6.2 Proposer must submit its proposal in two parts, the technical proposal and the cost

proposal.

a. Proposer must submit an electronic copy of the technical proposal. The

technical proposal must be signed by an authorized representative of Proposer.

The technical proposal must be submitted to Court (via email to:

solicitationsmailbox@scscourt.org). Proposer must write the RFP title and

number in the subject line of the email.

b. Proposer must submit an electronic copy of the cost proposal. The cost

proposal must be submitted in the same email as the technical proposal above,

GS-036 REV 4/8/26

(via email to: solicitationsmailbox@scscourt.org) but should be a separate

attachment from the technical proposal and marked “COST PROPOSAL.” The

proposal must be signed by an authorized representative of Proposer.

6.3 Late proposals will not be accepted.

7.0 PROPOSAL CONTENTS

7.1 Technical Proposal: The following information must be included in the technical

proposal. A proposal lacking any of the following information may be deemed non-

responsive.

a. Proposer’s name, address, telephone and fax numbers, and federal tax

identification number. If Proposer is a sole proprietor using their social security

number, the social security number does not need to be included but will be

required before finalizing a contract.

b. Name, title, address, telephone number, and email address of the individual

who will act as Proposer’s designated representative for purposes of this RFP.

c. For each key staff member: a resume describing the individual’s background and

experience, as well as the individual’s ability and experience in conducting the

proposed activities.

d. Names, addresses, and telephone numbers of a minimum of three (3) clients for

whom Proposer has conducted similar services. Court may check any and all

references listed by Proposer.

e. Proposed method to complete the work.

• Do your trainers hold real-world field experience in the areas they are teaching.

• Are all your instructors and trainers OSHA compliant.

• How do you handle technical issues or questions from our staff regarding

enrollment, course progression, login and password issues.

• How do you record student scores, completion or progress if they have to stop

mid-course.

• Do you follow any compliance with privacy laws to protect employee records

when submitting personal information.

• Do you off an option to create custom training courses that are court specific.

f. Acceptance of the Terms and Conditions.

(1) On Attachment 3, Proposer must check the appropriate box and sign the form.

If Proposer marks the second box, it must provide the required additional

materials. An “exception” includes any addition, deletion, or other

modification.

(2) If exceptions are identified, Proposer must also submit (i) a red-lined version

of the Terms and Conditions that implements all proposed changes, and (ii) a

written explanation or rationale for each exception and/or proposed change.

(3) Note: A material exception to a Minimum Term will render a proposal

non-responsive.

g. Certifications, Attachments, and other requirements.

GS-036 REV 4/8/26

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid #	Title	Deadline	Documents
8726C	CAL-OSHA Janitorial Mailroom and Facilities Training	8/31/2026	Request for Proposal PDF Document

CAL-OSHA Janitorial Mailroom and Facilities Training

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