Request for Proposal, FS Milk Supply 2026-27
| Location: | Idaho |
|---|---|
| Posted: | Mar 17, 2026 |
| Due: | Apr 9, 2026 |
| Agency: | Pocatello/Chubbuck School District #25 |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
Proposals Due: April 9, 2026 4:00 PM
Bid Opening: April 10, 2026 10:30 AM
Attachment Preview
Administration Offices
3115 Pole Line Road
Pocatello, Idaho
REQUEST FOR PROPOSAL
SPECIFICATIONS
MILK SUPPLY
2026-2027
BIDS WITH CONDITIONS WILL NOT BE ACCEPTED
Proposals Due:
April 9, 2026
4:00 PM
Bid Opening:
April 10, 2026
10:30 AM
2026-2027 Food Service Milk Supply
Bid Proposal, Page 1
REQUEST FOR PROPOSAL
FOOD SERVICE
MILK SUPPLY 2026-2027
Proposals for Food Service, Milk Supply Items for the 2026-2027 school year will be received by a
representative of the Board of Trustees of Pocatello/Chubbuck School District No.25, Bannock County,
Idaho, at 3115 Pole Line Road, Pocatello, Idaho 83201, until 10:30 AM on April 10, 2026.
Bids not delivered by vendors at the time of bid opening must be received in mail no later than 4:00 PM
on April 9, 2026, the day before the bid opening.
Specifications or additional details, (including bid forms), may be secured at 3115 Pole Line Road,
Pocatello, Idaho, 83201. All bids must be on the forms furnished, all blank spaces filled in, and signed with
the name and address of the Bidder. No unqualified bids will be read.
The Board of Trustees reserves the right to reject any or all bids or to waive any informalities, or to accept
the bid or bids deemed best for Pocatello/Chubbuck School District No. 25, Bannock County, Pocatello,
Idaho.
Renae Johnson, Clerk
Pocatello/Chubbuck School District No. 25
To be published on the dates of:
March 17, 2026
March 24, 2026
IDAHO STATE JOURNAL
2026-2027 Food Service Milk Supply
Bid Proposal, Page 2
GENERAL CONDITIONS
CONDITIONS OF CONTRACT:
Notices, conditions and specifications issued incident to the proposal to purchase milk supply, described
herein, together with the purchase policies of Pocatello/Chubbuck School District No. 25, are on file for
examination in the Office of the Director of Business Operations, shall form a part of the contract
conditions.
NATURE OF CONTRACT:
Specifications are technical for purposes of establishing high standards of line item material purchasing.
Bidders shall indicate the manufacturer's brand names where specified in their proposals. All items bid
or under contract stipulate there is no guarantee, promise or commitment to any quantity estimated or
service to be rendered other than materials, supplies, equipment or labor authorized by direct orders.
Contracts for purchase will be put into effect by means of a purchase order executed by the Director of
Business Operations after tabulations are compiled and approval is made by the Board of Trustees.
Contracts will be for the period July 1, 2026 through June 30, 2027. Summer delivery will be required
for the summer lunch program.
The bidder who is awarded the bid may, at his option, subcontract to other suppliers as he deems
necessary. All billing for all products awarded by this bid must be a single monthly billing from the bidder
who is awarded the bid. The successful bidder will be responsible for all actions of his subcontractor.
The Buy American provision was added to the National School Lunch Act (NSLA) by Section 104(d) of the
William F. Goodling Child Nutrition Reauthorization Act of 1998 (Public Law 105-336). Section 12(n) to
the NSLA (42 USC 1760(n)), requiring school food authorities (SFAs) to purchase, to the maximum extent
practicable, domestic commodity or product.
The Buy American provision (7 CFR Part 210.21(d)) is one of the procurement standards SFAs must comply
with when purchasing commercial food products served in the school meals programs.
Where domestic products subject to the Buy American Provisions are awarded but the awarded bidder
seeks to supply non-domestic product, the vendor must seek preauthorization from Pocatello/Chubbuck
School District No. 25 Food Services for such items, including an explanation supporting the change of
product. The District reserves the right to research all such requires and approve or refuse the
application for alternative products, and to seek Provision-compliant supply otherwise. Awarded
bidders who fail to perform under the supply agreement as stipulated under Buy American
requirements, shall be considered in default of the agreement and subject to penalties under default
rules as specified herein.
2026-2027 Food Service Milk Supply
Bid Proposal, Page 3
QUALITY OF MATERIALS:
It is specifically understood that products offered at the time of bidding shall be equal to State and Federal
Lunch requirements. Substitutions or major alterations must be indicated upon the proposal sheet at the
time of bid submission.
All pricing will be priced to the unit of measurement specified herein or the bid will not be considered.
SAMPLES must be submitted with the name of Company origin and/or Broker/Manufacturer origin
clearly marked on all samples for proper consideration. For best consideration, samples should be
submitted by April 3, 2026.
DISTRICT REPRESENTATIVE:
Refer all questions to Heather Canfield, Food Service Coordinator/Purchaser at (208) 235-3256 or e-mail
at: canfiehe@sd25.us. Contact with other district staff, Board of Trustees, or Administration will be by
written permission only.
RESPONSIBILITY OF VENDOR:
Vendor must supply references as to service provided other institutions or must have a satisfactory
record as a previous supplier to Pocatello/Chubbuck School District No. 25.
Each contractor shall be responsible for the delivery of materials of such quality and in quantities as is
specified. The bidder shall submit his bid on the proposal form furnished and shall plainly mark on the
envelope:
"BID – MILK SUPPLY”
TO BE OPENED ON APRIL 10, 2026 AT 10:30 AM
Bids not delivered by Vendors at time of bid opening must be received by mail or in office no later than
4:00 PM on April 9, 2026, the last working day before the bid opening to ensure receipt prior to formal
bid opening.
VENDOR MUST HAVE A REFRIGERATED WAREHOUSE FACILITY WITHIN A FIFTEEN (15) MILE RADIUS OF
POCATELLO. THIS WILL BE NECESSARY TO PROVIDE EMERGENCY DELIVERIES TO SCHOOLS, REPLACE
SPOILAGE, AND MAKE UP SHORTAGES.
The vendor shall be responsible for net revenues lost due to the inability to serve or sell milk that does
not meet Idaho Environmental Health or Weights and Measures specifications for quality,
wholesomeness, weight, or measure which results in meals and are non-reimbursable and cannot be
claimed for federal reimbursement or sold as ala carte. As an option, the vendor may replace the defective
milk with milk that meets the State Standards before meal service begins so revenues are not lost to the
Child Nutrition Program.
CONDITIONAL BIDS OR BIDS WITH STIPULATIONS WILL NOT BE ACCEPTED.
2026-2027 Food Service Milk Supply
Bid Proposal, Page 4
DELIVERY and APPROXIMATE MILK CONSUMPTION
The vendor shall be responsible for the delivery to the schools of the products of such quality and in
quantities as specified.
Approximate DAILY Usage of Half Pints:
SCHOOL NAME
FAT FREE FLAVORED
MILK
Century High School
Highland High School
Pocatello High School
New Horizon Center
Alameda Middle School
Franklin Middle School
Hawthorne Middle School
Irving Middle School
CHOC
338
504
293
50
315
346
259
329
STRBRY
315
540
225
72
203
216
288
346
Sub-total (Secondary)
2432
2204
Chubbuck Elementary
Edahow Elementary
Ellis Elementary
Gate City Elementary
Greenacres Elementary
Indian Hills Elementary
Jefferson Elementary
Lewis&Clark Elementary
Lincoln Head Start
Syringa Elementary
Tendoy Elementary
Tyhee Elementary
Wilcox Elementary
Central Kitchen
-
School Year
Subtotal
(Elementary & CK)
259
113
621
180
225
270
345
338
0
270
176
293
680
27
3795
270
72
540
162
135
270
216
338
0
315
144
270
518
45
3295
WHITE/ 1% WHITE/ FF
63
14
86
23
45
9
13
4
203
11
173
14
97
8
133
11
813
93
32
5
23
1
95
25
23
14
45
9
113
32
59
11
68
27
349
16
45
23
45
23
72
5
101
36
20
3
1088
229
SCHOOL
TOTALS
403
631
313
77
472
468
379
481
3223
302
116
700
207
234
414
351
432
365
360
227
359
736
95
4898
Total---school year
6227
5499
1901
321
8121
Central Kitchen - Summer
2200
0
500
0
2700
Delivery will be accepted on an “as needed” basis, according to orders placed by the School Food Service
Purchaser. No drop shipments will be accepted. All proposals must include the F.O.B. cost of the
transportation to the Pocatello/Chubbuck School District No. 25 locations, Pocatello, Idaho.
PAYMENTS:
2026-2027 Food Service Milk Supply
Bid Proposal, Page 5
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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