Request for Proposal, Food Svc Supplies 2026-27

Location:	Idaho
Posted:	Mar 17, 2026
Due:	Apr 9, 2026
Agency:	Pocatello/Chubbuck School District #25
Type of Government:	State & Local
Category:	73 - Food Preparation and Serving Equipment 89 - Subsistence (Food)
Publication URL:	To access bid details, please log in.

Attachment Preview

Administration Office

3115 Pole Line Road

Pocatello, Idaho

Request for Proposal

SPECIFICATIONS

FOOD SERVICE SUPPLIES

2026-2027

BIDS WITH CONDITIONS WILL NOT BE ACCEPTED

Proposals Due:

April 9, 2026

4:00 P.M.

Bid Opening:

April 10, 2026

9:00 A.M.

REQUEST FOR PROPOSAL

FOOD SERVICE SUPPLY ITEMS

2026-2027

Sealed bids for Food Service Supplies 2026-2027 will be received by a representative of the Board of Trustees of

Pocatello/Chubbuck School District No.25, Bannock County, Idaho, at 3115 Pole Line Road, Pocatello, Idaho 83201,

until 9:00 AM on April 10, 2026.

Bids not delivered by vendors at the time of bid opening must be received in mail no later than 4:00 PM on

April 9, 2026, the day before the bid opening.

Specifications or additional details (including bid forms) may be secured from the Pocatello/Chubbuck School

District No. 25 Business Office located at 3115 Pole Line Road, Pocatello, Idaho, 83201. All bids must be on the

forms furnished, all blank spaces filled in, and signed with the name and address of the Bidder. No unqualified

bids will be read.

The Board of Trustees reserves the right to reject any or all bids or to waive any informalities, or to accept the bid

or bids deemed best for Pocatello/Chubbuck School District No. 25, Bannock County, Pocatello, Idaho.

Renae Johnson, Clerk

Pocatello/Chubbuck School District No. 25

To be published on the dates of:

March 17, 2026

March 24, 2026

IDAHO STATE JOURNAL

2026-2027 Food Service Supply

Specifications, Page 2

GENERAL CONDITIONS

CONDITIONS OF CONTRACT:

Notices, conditions and specifications issued incident to the proposal to purchase Food Service Supplies 2026-

2027 described herein, together with the purchase policies of Pocatello/Chubbuck School District No. 25, are on

file for examination in the Office of the Director of Business Operations, shall form a part of the contract

conditions.

NATURE OF CONTRACT:

The various items of manufacture under these proposed contracts are specified under the respective division.

Specifications are technical for purposes of establishing high standards of material purchasing. Bidders shall

indicate the manufacturer's brand names where specified in their proposals.

Contracts for purchase will be put into effect by means of a purchase order executed by the Food Service

Purchaser after tabulations are compiled.

QUALITY OF MATERIALS AND PRICING:

IT IS SPECIFICALLY UNDERSTOOD THAT PRODUCTS OFFERED AT THE TIME OF BIDDING SHALL BE EQUAL TO THOSE

SPECIFIED. Substitutions or major alterations must be indicated upon the proposal sheet at the time of bid

submission.

If an alternate item is bid, it shall be clearly stated on the bid response that it is an alternate item and a sample is

required in order to maintain our high standards of material purchasing.

SAMPLES must be submitted with the name of Company origin and/or Broker/Manufacturer origin clearly

marked on all samples for proper consideration. For best consideration, samples should be submitted by April 3,

2026.

CONDITIONAL BIDS OR BIDS WITH STIPULATIONS WILL NOT BE ACCEPTED.

It is specifically understood that all pricing will be priced to the unit of measurement specified herein or the bid

will not be considered.

RESPONSIBILITY OF VENDOR:

Each contractor shall be responsible for the delivery of materials of such quality and in quantities as is specified.

The bidder shall submit his bid on the proposal form furnished and shall plainly mark on the envelope:

"BID – FOOD SERVICE SUPPLIES 2026-2027

TO BE OPENED ON APRIL 10, 2026 AT 9:00 AM"

Bids not delivered by Vendors at time of bid opening must be received by mail or in office no later than 4:00 PM

on April 9, 2026, the last working day before the bid opening to ensure receipt prior to formal bid opening.

CONDITIONAL BIDS OR BIDS WITH STIPULATIONS WILL NOT BE ACCEPTED.

2026-2027 Food Service Supply

Specifications, Page 3

DISTRICT REPRESENTATIVE:

Refer all questions to Heather Canfield, Food Service Coordinator/Purchaser at (208) 235-3256 or e-mail at:

canfiehe@sd25.us. Contact with other district staff, Board of Trustees, or Administration will be by written

permission only.

OBJECTIONS:

Written objections to specifications or bid procedures must be received by the clerk, secretary, or other

authorized official of the District at least one (1) business day before the date and time upon which bids are

scheduled to be received, per Idaho Code Section 68-2806(c).

DELIVERY:

Delivery will be accepted at any time prior to July 1, 2026. However, payment will not be made until after July 1,

2026.

Bid are to be made F.O.B. Pocatello. All proposals must include the cost of the transportation to the stockroom

of School District No. 25, 3115 Pole Line Road, Pocatello, Idaho.

PAYMENTS:

All materials secured under term of contract may be billed for payment on or after July 1, 2026, following delivery.

Prices must remain firm as quoted by supplier until quantity awarded is received. Application for payment dated

on or before the 25th of the month, shall be paid by the 15th of the following month. Application for payment

dated after the 25th of the month, shall be paid within 30 days.

EVALUATION CRITERIA

Vendor selection on this project will be evaluated based on the following:

1) Price

2) Vendor reputation for providing quality materials on a timely basis.

3) Vendor who best meets the specified item as listed will be given priority in bidding a specific item.

4) Multiple vendors may be awarded individual products when it serves in the best interest of the

District.

REMINDER

1. Samples must be submitted with name of company origin before bid opening when any substitution of

specified brand name or name or number is made on bid or the bid will not be accepted. For best

consideration, samples should be submitted by April 3, 2026.

2. All substitutions must be pre-approved by the Food Service Coordinator before product is shipped.

3. There is no current conflict of interest with School District employees and shall not be going forward

with regard to manufacturers, vendors, or representatives of such entities.

2026-2027 Food Service Supply

Specifications, Page 4

4. Any or all items subject to individual market price valuation may be accepted or rejected at the District’s

discretion. A 30-day notice is to be given to the School Food Coordinator.

5. The School Food Coordinator retains the right of refusal of products due to damage, non-approved

substitutions or major alterations of items.

USDA Nondiscrimination Statement

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights

regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating

in or administering USDA programs are prohibited from discriminating based on race, color, national

origin, religion, sex, disability, age, marital status, family/parental status, income derived from a public

assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any

program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and

complaint filing deadlines vary by program or incident.

Persons with disabilities who require alternative means of communication for program information

(e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the State or local

Agency that administers the program or contact USDA through the Telecommunications Relay Service

at 711 (voice and TTY). Additionally, program information may be made available in languages other

than English.

To file a program discrimination complaint, complete the USDA Program Discrimination Complaint

Form, AD-3027, found online at How to File a Program Discrimination Complaint and at any USDA

office or write a letter addressed to USDA and provide in the letter all of the information requested in

the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form

or letter to USDA by: (1) mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil

Rights, 1400 Independence Avenue, SW, Mail Stop 9410, Washington, D.C. 20250-9410; (2) fax: (202)

690-7442; or (3) email: program.intake@usda.gov.

USDA is an equal opportunity provider, employer, and lender.

2026-2027 Food Service Supply

Specifications, Page 5

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Request for Proposal, Food Svc Supplies 2026-27

Attachment Preview

See also