SGCC Engineered Septic Design-Build RFP

C O U N T Y o f R O C K I N G H A M
20 E. Gay Street
Harrisonburg, VA 22802
Request for Proposal
REQUEST FOR PROPOSAL # 26-0828-02
SGCC Engineered Septic Design-Build
This procurement is governed by the Virginia Public Procurement Act and all terms and conditions of the
Act are hereby adopted and are made a part of this notice.
Contact Information:
Rebecca Guthrie
Director of Finance
20 E. Gay Street
Harrisonburg, VA 22802
(540) 564-3010
rguthrie@rockinghamcountyva.gov

Table of Contents
1.0 PURPOSE.........................................................................................................................................4
2.0 BACKGROUND.................................................................................................................................4
3.0 SCOPE OF SERVICES........................................................................................................................4
Singers Glen Community Center Construction Project..........................................................................4
Project Overview.................................................................................................................................5
Building Program (Preliminary)..........................................................................................................5
4.0 PROPOSAL PREPARATION AND SUBMISSION.................................................................................6
5.0 EVALUATION CRITERIA................................................................................................................... 7
6.0 AWARD CRITERIA AND CONTRACT TERM.......................................................................................7
7.0 GENERAL TERMS AND CONDITIONS...............................................................................................8
7.1 APPLICABLE LAWS......................................................................................................................8
7.2 ANTI-DISCRIMINATION...............................................................................................................8
7.3 AMERICANS WITH DISABILITIES ACT COMPLIANCE....................................................................9
7.4 NONVISUAL ACCESS TO TECHNOLOGY.......................................................................................9
7.5 ETHICS IN PUBLIC CONTRACTING.............................................................................................10
7.6 IMMIGRATION REFORM AND CONTROL ACT OF 1986.............................................................11
7.7 ANTITRUST................................................................................................................................11
7.8 CLARIFICATION OF TERMS........................................................................................................11
7.9 PAYMENT..................................................................................................................................11
7.10 QUALIFICATIONS OF OFFERORS...............................................................................................11
7.11 TESTING AND INSPECTION.......................................................................................................11
7.12 CHANGES TO THE CONTRACT...................................................................................................11
7.13 DEFAULT...................................................................................................................................12
7.14 TAXES........................................................................................................................................12
7.15 INSURANCE...............................................................................................................................12
7.16 BUILDER'S RISK INSURANCE.....................................................................................................15
7.17 DRUG FREE WORKPLACE..........................................................................................................15
7.18 NONDISCRIMINATION OF CONTRACTORS................................................................................16
7.19 AUDIT....................................................................................................................................... 16
7.20 NON-APPROPRIATION..............................................................................................................16
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7.21 CONTRACT DOCUMENTS..........................................................................................................16
7.22 LAWS AND REGULATIONS.......................................................................................................16
7.23 PROOF OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA.............................................17
7.24 PREPARATION AND SUBMISSION OF PROPOSALS................................................................17
7.25 WITHDRAWAL OR MODIFICATION OF PROPOSALS...............................................................17
7.26 RECEIPT AND OPENING OF PROPOSALS................................................................................17
7.27 PROPRIETARY INFORMATION.................................................................................................17
7.28 PROPOSAL ACCEPTANCE PERIOD.............................................................................................18
7.29 TERMINATION BY THE COUNTY FOR CONVENIENCE................................................................18
7.30 DEBARMENT STATUS................................................................................................................18
7.31 PERFORMANCE BOND AND LABOR AND MATERIAL PAYMENT BOND.....................................19
8.0 SIGNATURE SHEET - RFP # 26-0828-02........................................................................................20
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1.0 PURPOSE
The County of Rockingham, (the County) a political subdivision of the State of Virginia is seeking
proposals from Design Build firms authorized to do business in the State of Virginia to design and build
an engineered septic system for the Singers Glenn Community Center. The purpose of this Request for
Proposals (RFP) is to solicit proposals from experienced Design-Build General Contractors for the
planning, design, and construction of an engineered septic system that will accommodate the new
Community Center (RFP#26-0828-01). The Owner seeks a qualified partner capable of providing
comprehensive design, preconstruction, construction, and commissioning services under a single
contract to deliver a high-quality facility that meets the needs of the community while maintaining
budget and schedule objectives. The qualified contractors approved to submit a proposal include
GOODEX and Virginia Septic.
The selected Design-Build Contractor will be responsible for assembling and managing a
multidisciplinary team that will provide architectural, engineering, permitting, construction, and project
management services throughout all phases of the project. The Contractor shall work collaboratively
with the Owner and stakeholders to develop a facility that is functional, cost-effective, sustainable, and
reflective of the community's vision and long-term goals.
2.0 BACKGROUND
Rockingham County is located in the center of the beautiful Shenandoah Valley of Virginia. Nestled
between the Blue Ridge Mountains on the east and the Alleghenies on the west, the County is located
alongtheInterstate81corridorandonlyatwo-hourdrivetoWashington,DC. RockinghamCountyisthe
third largest county in Virginia and encompasses the Harrisonburg-Rockingham metropolitan area.
The Community Center is intended to serve as a central gathering place that supports recreational,
educational, cultural, and civic activities. The engineered septic system must meet the needs of the new
Community Center. The successful proposer shall demonstrate experience in delivering similar septic
systems and the ability to provide innovative solutions, effective cost controls, quality construction, and
efficient project delivery.
A mandatory pre-proposal meeting will be held at the County Administration Building at 20 East Gay
Street, Harrisonburg, VA 22802 on Wednesday, September 9th at 10:30am.
3.0 SCOPE OF SERVICES
Theselectedfirm,underthedirectionoftheCounty,shallperforminasatisfactoryandpropermannerall
the necessary services required under this solicitation including, but not necessarily limited to, the
following services:
Singers Glen Community Center Construction Project
Preliminary Program & Project Summary
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Project Overview
Rockingham County proposes construction of a 5,200 square foot Pre-Engineered Metal Building
(PEMB) to replace the existing Singers Glen Community Center facility. The new structure will provide
flexible, multi-generational programming space while ensuring code compliance, accessibility, and long-
term durability.
Building Program (Preliminary)
Total Size: 5,200 SF
Construction Type: Pre-Engineered Metal Building (PEMB)
Core Components
full Court Basketball / Multipurpose Gymnasium with concrete floor
o Youth athletics
o Community recreation
o Event overflow capacity
o Emergency gathering capability
Warming Kitchen
o Community events
o Senior programming
o Civic functions
o Catered gatherings
Alternate Commercial kitchen
o Commercial hood
o Space for 6 burner commercial gas stove
Alternate Mezzanine Space (ladder access)
Two (2) Classrooms
o Educational programming
20 persons max
o Extension activities
o Youth and adult workshops
o Small group meetings
10-15 persons
One Conference Room
o Board and committee meetings
o Staff coordination
o Community organization use
Restroom Facilities
o ADA compliant
Incorporated in this Request for Proposals are the following Addendums:
A. Addendum A: Signers Glen Site Plan
B. Addendum B: Site Sketch
C. Addendum C: Soil Summary
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The engineered septic system must meet the needs of the new Community Center.
4.0 PROPOSAL PREPARATION AND SUBMISSION
Proposal shall address the items included in the Purpose, Scope of Services and the Evaluation Criteria.
Proposals shall be as thorough and detailed as possible so that the County may properly evaluate
capabilities to provide the required services. Offerors are required to submit the following items as a
complete proposal:
Section 1 - Signed Signature Sheet (Section 8.0)
Section 2 - Plan/Methodology: Provide a description of the methodology for providing the services
described in the Scope of Services, and a specific plan for providing the services, to include:
a. What, when, and how the services will be performed.
b. The method to be used to collaborate with County staff to establish outcome goals;
measurable performance indicators; timeline for measurement; and the scope and
format to report performance.
c. Samples of any forms, procedural guidelines, etc. proposed for implementing the
plan/methodology.
d. Any level of support/resources expected from the County if awarded a contract.
e. Additionalinformationtheofferor'sfirmwouldliketheCountytoconsiderrelatedtothe
offeror's specific plan and/or methodology.
Section 3 - Qualifications/Experience: Provide the following:
a. Abriefcompanyprofile,includingthecompany'soverallpurposeandmissionstatement;
experience providing relevant services; number and types of employees; and what sets
the offeror's company apart from other companies.
b. Resume of each staff member the offeror proposes to assign to perform the work,
including appropriate certifications.
c. References.
d. Additionalinformationtheofferor'sfirmwouldliketheCountytoconsiderrelatedtothe
offeror's qualifications and experience.
Section 4 - Cost Proposal: Each offeror must provide the total cost for the design-build proposal. The
proposalmustbreakoutanyalternativesfromthespecificationsnotedin3.0ScopeofServices.Thecost
proposal must be in a separate sealed envelope.
Send one original and three copies of the clearly marked proposal and separately sealed cost proposal
labeled "RFP #26-0828-02 SGCC Engineered Septic Design-Build" and "RFP #26-0828-02 Cost Proposal"
respectively no later than October 5, 2026 at 2:30pm to County of Rockingham, Attention: Rebecca
Guthrie,20EastGayStreet,HarrisonburgVA 22802. Aremovablemediastoragedevicecontainingtwo
(2)digitalcopiesoftheproposal,oneassubmitted,andoneasredactedtoremoveallconfidentialand
proprietary material, must be included in the proposal packet.
Electronic submissions can also be submitted through the County's website or using the following link
https://va-rockinghamcounty2.civicplus.com/FormCenter/Email-Forms-13/Procurement-200. However, if a
proposal is electronically submitted, paper and digital copies will still be required to be submitted to the
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Finance Office by the deadline in the same manner as noted above.
The time of the receipt shall be determined by the time clock stamp in the Finance office. If the
RockinghamCountyAdministrationCenterisclosedforbusinessatthetimescheduledfortheproposal
submission,thesealedproposalwillbeacceptedandopenedonthenextbusinessdayoftheCounty,at
the originally scheduled hour.
Itistheresponsibilityoftheofferortoensurethattheirproposalreachestheappropriateofficepriortothe
date and time of closing. Late bids will not be accepted.
Questions should be sent to Rebecca Guthrie in the Finance Department at e-mail address
rguthrie@rockinghamcountyva.gov. Questions and answers will be posted on the County's website.
5.0 EVALUATION CRITERIA
TheEvaluationCommitteewillconductinterviewsonOctober9,2026(timesTBD)ifdeemednecessary.
Theinterviewswillincludea30-minutepresentationbytheOfferorof thedesignand how itmeetsthe
needs described herein and 30 minutes of questions by the Evaluation Committee.
ProposalsreceivedwillbeevaluatedandrankedintheorderoftheOfferorsmostlikelytomeettheneeds
of the County and satisfy the requirements described in this RFP using the following evaluation criteria:
a. Specificplansormethodologytobeusedtoperformtheservices. Theability,capacity,
and skill of the firm to perform the work described herein in a manner consistent with
the County's goals and standards. (45)
b. Qualifications and Experience. (30)
c. Price. (25)
Eachevaluationcriterionhasbeenassignedamaximumnumberofpointsthatdemonstratesitsrelative
importance.Thetotalscorewillbedeterminedasfollows:(a)TheEvaluationTeamwillassignanumerical
scoreforeachsectionbasedonthequalificationsoftheproposal. Noproposalcanearnmorethanthe
maximumnumberofpointsinanySection. (b)ThescoresforeachSectionwillbeaddedtogether.This
score will be the total score for the proposal.
The County will engage in individual discussions with Offerors which the County deems fully qualified,
responsibleandsuitableonthebasisofinitialresponses.Repetitiveinformalinterviewsarepermissible.
Offerorsmaybeencouragedtoelaborateontheirqualificationsandperformancedataorstaffexpertise
pertinenttotheproposedproject,aswellasalternativeconcepts. TheCountymaydiscussnon-binding
estimatesofcostforservicesatthisstage. ProprietaryinformationthatisidentifiedbytheOfferorwill
not be disclosed to the public or to competitors.
6.0 AWARD CRITERIA AND CONTRACT TERM
On the basis of the evaluation factors described in Section 5.0, the Committee shall evaluate proposals
based on the criteria contained in the RFP. It shall inform each design-build offeror of any adjustments
necessary to make its proposal fully comply with the requirements of the RFP. In addition, the County
mayrequirethatofferorsmakedesignadjustmentsnecessarytoincorporateprojectimprovementsorto
provide additional detailed information identified by the Committee during design development.
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Basedontheadjustmentsmadetotheproposals,theofferormayamenditsCostProposal. Inaddition,
an offeror may submit cost modifications to its original sealed Cost Proposal which are not based upon
revisions to the Technical Proposals.
TheCommitteeshallevaluateandranktheproposals. ShouldtheCountydetermineinwritingandinits
solediscretionthatonlyoneofferorisfullyqualified,orthatoneofferorisclearlymorehighlyqualified
than the others under consideration, a contract may be negotiated and awarded to that offeror.
Otherwise,theCountyshallopenthecostproposalsandapplythecriteriaforawardasspecifiedinthe
RFP.
The Committee shall make its recommendation for the selection of a design builder to the Board of
Supervisors based on its evaluations of the technical and cost proposals and all amendments thereto.
The contract shall be awarded to the offeror who is fully qualified and has been determined to have
provided the best value in response to the Request for Proposal.
Anticipated Timeline of RFP Process:
RFP Issued to Shortlisted Teams August 28, 2026
Pre-Proposal Meeting (mandatory) September 9th at 10:30am
Proposals Due - at least 30 days October 5, 2026
Interviews October 9th (times TBD)
Board of Supervisors Consideration for Approval October 14, 2026
7.0 GENERAL TERMS AND CONDITIONS
7.1 APPLICABLE LAWS
This solicitation and any resulting contract shall be governed in all respects by the laws of the
CommonwealthofVirginiaandanylitigationwithrespecttheretoshallbebroughtinthestateorfederal
courtofappropriatejurisdictionlocatedintheCityofHarrisonburg,Virginia.Thecontractorshallcomply
with all applicable federal, state and local laws, rules and regulations.
7.2 ANTI-DISCRIMINATION
By submitting their proposals, Offerors certify to the County that they will conform to the provisions of
theFederalCivilRightsActof1964,asamended,aswellastheVirginiaFairEmploymentContractingActof
1975,asamended,whereapplicable,theVirginiansWithDisabilitiesAct,theAmericansWithDisabilities
Act and 2.2-4311 of the Virginia Public Procurement Act (VPPA). If the award is made to a faith-based
organization, the organization shall not discriminate against any recipient of goods, services, or
disbursements made pursuant to the contract on the basis of the recipient's religion, Religious belief,
refusaltoparticipateinareligiouspractice,oronthebasisofrace,age,color,genderornationalorigin
andshallbesubjecttothesamerulesasotherorganizationsthatcontractwithpublicbodiestoaccountfor
the use of the funds provided; however, if the faith-based organization segregates public funds into
separateaccounts,onlytheaccountsandprogramsfundedwithpublicfundsshallbeSubjecttoauditby
the public body. (Code of Virginia, 2.2-4343.1E).
In every contract over $10,000 the provisions in 1. and 2. below apply:
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During the performance of this contract, the contractor agrees as follows:
1. Thecontractorwillnotdiscriminateagainstanyemployeeorapplicantforemploymentbecause
ofrace,religion,color,sex,nationalorigin,age,disability,oranyotherbasisprohibitedbystate
law relating to discrimination in employment, except where there is a bona fide occupational
qualification reasonably necessary to the normal operation of the contractor. The contractor
agrees to post in conspicuous places, available to employees and applicants for
employment, notices setting forth the provisions of this nondiscrimination clause.
2. Thecontractor,inallsolicitationsoradvertisementsforemployeesplacedbyoronbehalfofthe
contractor, will state that such contractor is an equal opportunity employer.
3. Notices, advertisements and solicitations placed in accordance with federal law, rule or
regulation shall be deemed sufficient for the purpose of meeting these requirements.
4. Thecontractorwillincludetheprovisionsof1aboveineverysubcontractorpurchaseorderover
$10,000, so that the provisions will be binding upon each subcontractor or vendor.
7.3 AMERICANS WITH DISABILITIES ACT COMPLIANCE
Information and Communications Technology (ICT) is defined as "any website, application, or other
product or service primarily intended to fulfill or enable the function of information processing and
communication by electronic means, including transmission and display via the Internet" (Code of
Virginia 2.2-3501). All ICT procured through this proposal process must meet the applicable
accessibility standards of Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) as amended and
is viewable at http://www.section508.gov. ICT must be compliant with guidelines referenced in Code of
Virginia 2.2-3500 - 2.2-3504.
1. Suppliers must certify compliance with WCAG 2.1 Level A or Level AA by providing an
Accessibility Conformance Report (ACR) or Voluntary Product Accessibility Template (VPAT). If
not in compliance, the supplier must provide at supplier-expense a "completed accessibility
conformance report indicating the level of conformance with accessibility." Areas of non-
conformance require supplier submit a completed Vendor Accessibility Roadmap outlining non-
compliant areas and providing timeline for compliance. (Code of Virginia 2.2-3503).
2. Non-accessible ICT may be considered if the product does not preclude individuals with
disabilities from the benefit(s) of any program, service or activity provided (Code of Virginia 2.2-
3503).
3. Submission of proposals to include ACR or VPAT or other documents as above is necessary to
show compliance with Code of Virginia 2.2-3500-3504, 29 USC 794d (Electronic and
information technology), 47 USC 255 (Access by individuals with disabilities), and 28 CFR
35.200 (Requirements for web and mobile accessibility).
7.4 NONVISUAL ACCESS TO TECHNOLOGY
All information technology (the "Technology") which is purchased or upgraded by the VCCS will comply
with the following nonvisual access standards from the date of purchase or upgrade until the expiration
of the contract:
1. Effective, interactive control and use of the Technology shall be readily achievable by
nonvisual means.
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2. Technology equipped for nonvisual access shall be compatible with information technology
used by other individuals with whom any blind or visually impaired user of the Technology
interacts.
3. Nonvisual access technology shall be integrated into any networks used to share
communications among employees, program participants or the public; and
4. Technology for nonvisual access shall have the capability of providing equivalent access by
nonvisual means to telecommunications or other interconnected network services used by
persons who are not blind or visually impaired.
5. Installation of hardware, software, or peripheral devices used for nonvisual access is not
required when the Technology is being used exclusively by individuals who are not blind or
visually impaired, but applications programs and underlying operating systems (including
the format of the data) used for the manipulation and presentation of information shall
permit the installation and effective use of nonvisual access software and peripheral
devices.
These terms are intended to comply with the Information Technology Access Act, 2.2-3500 through
2.2-3504 of the Code of Virginia.
In addition, the contract will include the following Information Technology Terms and Conditions:
1. Sensitive Information. In instances where any contract, purchase order, or Scope of Work is for
the provision of Public Cloud Services where VCCS sensitive data may be exchanged, Contractor
shall provide an independently certified System and Organization Controls (SOC) 2 Type 2 Audit
Report or a SOC Cybersecurity Report or equivalent certification for all parties to the contract
and annual updates during the term of the contract.
2. Issue Notification: If either party detects any AI-related issues, including data breaches,
inaccurate, biased, or unrepresentative outputs, they must promptly notify the other party
within 24 hours, providing a detailed description and immediate mitigation steps. Both parties
will collaborate on a remediation plan, with the customer having the right to suspend AI use
until the issue is resolved. If unresolved within 30 days, the customer may terminate the
agreement without penalty. Both parties agree to act diligently and bear their own costs for
issue resolution.
7.5 ETHICS IN PUBLIC CONTRACTING
Bysubmittingtheirproposals,Offerorscertifythattheirproposalsaremadewithoutcollusionorfraudand
thattheyhavenotofferedorreceivedanykickbacksorinducementsfromanyotherofferor,supplier,
manufacturer or subcontractor in connection with their proposal), and that they have not conferred on
any public employee having official responsibility for this procurement transaction any payment,
loan, subscription, advance, deposit of money, services or anything of more than nominal value,
present or promised, unless consideration of substantially equal or greater value was exchanged.
TheOfferorshallidentifyanyactualorpotentialconflictsofinterestthatexist,orwhichmayariseifthe
offeror is recommended for award, and propose how such conflicts might be resolved.
By their signature on the proposal documents submitted, each Offeror attests that their agents and
employees,tothebestoftheirknowledgeandbelief,havenotinanywaycolludedwithanyoneforandon
behalfoftheofferor,orthemselves,toobtaininformationthatwouldgivetheOfferoranunfairadvantage
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