ON-CALL ARCHITECTURE SERVICES FOR EDDY COUNTY
| Location: | New Mexico |
|---|---|
| Posted: | May 4, 2026 |
| Due: | May 21, 2026 |
| Agency: | Eddy County |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFP 26-03 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFP 26-03
|
| Bid Title: |
ON-CALL ARCHITECTURE SERVICES FOR EDDY COUNTY
|
| Category: | Eddy County Bids |
| Status: | Open |
|
Attachment Preview
EDDY COUNTY
STATE OF NEW MEXICO
REQUEST FOR PROPOSAL 26-03
On-Call Architecture Services for Eddy County
Commodity Code(s): 906-00, 906-04, 906-07, 906-10, 906-38
EDDY COUNTY
101 W. GREENE ST.
CARLSBAD, NM 88220
Issued Date: May 4, 2026
Proposal Deadline: May 21, 2026, at 2:00 PM MST
RFP 26-03 On-Call Architecture Services for Eddy County
Contents
EDDY COUNTY ELECTRONIC PROCUREMENT PORTAL ............................................. 3
I. INTRODUCTION ..................................................................................................................... 4
II. DEFINITION OF TERMINOLOGY..................................................................................... 7
III. SEQUENCE OF EVENTS..................................................................................................... 8
IV. GENERAL REQUIREMENTS ........................................................................................... 10
V. FEDERAL REQUIREMENTS.............................................................................................. 17
VI. RESPONSE - FORMAT AND ORGANIZATION............................................................ 19
VII. EVALUATION .................................................................................................................... 20
VIII. EVALUATION PROCESS ............................................................................................... 22
Appendices................................................................................................................................... 23
ACKNOWLEDGEMENT OF RECEIPT FORM ................................................................... 24
LETTER OF TRANSMITTAL FORM .................................................................................... 25
STATEMENT OF COMPLIANCE ........................................................................................... 26
CONFLICT OF INTEREST DECLARATION ....................................................................... 27
AFFIDAVIT OF NON-COLLUSION ....................................................................................... 28
CAMPAIGN CONTRIBUTION DISCLOSURE FORM ....................................................... 29
COST PROPOSAL ..................................................................................................................... 31
SAMPLE AGREEMENT A-26-XX ........................................................................................... 32
2
RFP 26-03 On-Call Architecture Services for Eddy County
EDDY COUNTY ELECTRONIC PROCUREMENT PORTAL
Eddy County has partnered with Euna Procurement, formerly known as Bonfire Interactive,
to move all IFB and RFP submissions to a fully digital platform. This is an effort to
streamline the procurement process and make working with Eddy County easier and
efficient.
The Eddy County Procurement Portal, hosted by Euna Procurement, can be accessed here:
https://coeddynm.bonfirehub.com/portal/?tab=openOpportunities
All interested vendors must register on the Eddy County Procurement Portal. During
registration, it is recommended that vendors link relevant commodity codes to their profiles
to receive automatic notifications of new opportunities matching their services or products.
How to Register
1. Visit https://www.co.eddy.nm.us/
2. Click on the Business tab
3. Go to BID / RFP Opportunities
4. Select BID / RFP Vendor Registration Instructions
For assistance, please visit the Vendor Registration Help page or contact the Eddy County
Chief Procurement Officer with any questions at agranger@co.eddy.nm.us
3
RFP 26-03 On-Call Architecture Services for Eddy County
I. INTRODUCTION
PURPOSE OF THIS REQUEST FOR PROPOSALS
Eddy County is hereby seeking formal, sealed proposals from qualified companies authorized
to do business in the State of New Mexico to provide General Architectural Services on an as
per job basis for local, state, federally funded infrastructure and capital projects. These projects
involve a variety of architectural disciplines listed within this RFP. This procurement will
result in a multiple source award.
SCOPE OF WORK
The successful Offeror(s) will provide various architectural services as directed by and under
the supervision of designated County personnel, pursuant to set standards for such services
and by conditions of any project’s specifications and contract documents. The services to be
performed may consist of any of the following architectural professional services but are not
limited to:
a. Evaluation, programing, design, bidding, contract administration and construction
management of new building construction and improvements to existing buildings and
other Architectural projects or related improvements. The services to be provided
during each phase are listed below and shall include all consulting services required
by the Architect to complete the services described herein.
Evaluation & Planning Services
● Site Master Plans
● Programming
● Existing Facilities Surveys
● As-builts of Existing Facilities
● Conditions Assessment
● Economic Feasibility Studies
● Site Analysis, Selection and Development Planning
● On Site & Off Site Utility Studies
● Environmental Studies and Reports
● Zoning Review
●Prepare grant application
●Grant management
Design Services
● Code Review
● Civil Design
● Development of Standard Specifications
● Architectural Design
● Interior Design
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RFP 26-03 On-Call Architecture Services for Eddy County
● Structural Design
● Mechanical Design
● Electrical Design
● Sustainable Design experience desirable
● Materials Research and Specifications
● Cost Estimating
● Architectural Renderings/Models
● Independent Design Review/Third Party Design Review
Bidding
● Bidding Documents
● Addenda/Responding to Offeror’s Inquires
● Bidding
● Analysis of Alternates and Substitutions
● Bid Evaluation
Contract Administration and Construction Management
● Submittal Evaluations
● On-site inspection of work
● Supplemental Documentation
● Change Order Evaluation
● Start up Assistance
● Record Drawings
● Operations and Maintenance Programing
● Warranty Review
● Project Close-out
b. Technical support, surveying, drafting, geotechnical investigations and testing,
potholing, environmental services, cultural resource studies, construction phase
assistance, inspection services, civil, structural, electrical and mechanical
engineering studies, reports and analysis. Offerors to be selected shall be qualified to provide
architectural services in all of the above listed tasks.
c. Coordination with other local, state and federal agencies may be required
d. Compensation: The fee for each “project” will be a lump sum total including
reimbursable expenses based on the scope of services necessary to complete the
individual project. Architect’s fee will be based on information provided by the
County in a written Task Order Form, wherein the individual projects will be defined.
The fee breakdown will be based on typical phased services as indicated below:
5
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.