26-019 Chain Link Fence and Other Related Appurtenances

CITY OF PAWTUCKET
And
PAWTUCKET WATER SUPPLY BOARD
REQUEST FOR SEALED BIDS
BID No. 26-019
Chain Link Fence & Related Repairs

Contents:
1.0 Bid/Solicitation Information
2.0 Instructions and Notifications to Bidders
3.0 Overview
4.0 Scope of Work
5.0 Insurance
6.0 Acknowledgement of Risk and Hold Harmless Agreement
7.0 Additional Insurance Requirements
8.0 Proposal Content and Organization
9.0 Evaluation Criteria
10.0 Miscellaneous
11.0 Bid Form and Specifications
Appendix A Anti-Kickback Acknowledgement
Appendix B City of Pawtucket Purchasing Rules and Regulations and
Terms and Conditions of Purchase
Appendix C Fence Specifications
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1.0 - Bid/Solicitation Information
Schedule
Pre-Bid/Proposal Conference: No Yes
Requests for Further Information Prior to:
May 7, 2026 @ 4:00 PM
Requests for information or clarification must be made electronically to the attention of:
Peter Wingate - Purchasing Agent
E-mail: pwingate@pawtucketri.com
Please reference the Sealed Bid number on all correspondence. Answers to questions
received, if any, will be posted on the internet as an addendum to this bid solicitation.
Sealed Bid Submission Deadline:
May 28, 2026 at 12:00 PM
Late submittals will not be considered.
Bids will be opened May 28, 2026 at 4:00PM at a regularly scheduled purchasing
board meeting, located at 100 Freight Street, Pawtucket, RI
Publicly Opened on May 28, 2026 at 4:00 PM
Sealed Bids must be mailed or hand-delivered in a sealed envelope marked with the
Sealed Bid # and Project Name to:
Pawtucket City Hall - Purchasing Office
137 Roosevelt Avenue
Pawtucket, RI 02860
Bonds/Surety Required
Surety Bond: No Yes
Bidder is required to provide a bid surety in the form of a bid bond or certified check
payable to the City of Pawtucket in an amount not less than ten percent (10%) of the bid
price.
Fidelity Bond: No Yes
Performance Bond and Labor and Material Bond: No Yes
The successful bidder will be required to furnish all insurance documentation as outlined
in the specifications document.
Miscellaneous
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The bid process and resulting contract are subject to the Rules and Regulations and
General Terms and Conditions of Purchase. Submission of a bid in response to this
solicitation is acknowledgement and acceptance of these Rules and Regulations and
General Terms and Conditions of Purchase.
The City of Pawtucket reserves the right to award on the basis of cost alone, accept or
reject any or all bids, and to act in its best interest including, but not limited to, directly
negotiating with any vendor who submits a proposal in response to this Sealed Bid and
to award a contract based upon the results of those negotiations alone. Proposals found
to be technically or substantially non-responsive at any point in the evaluation process
will be rejected and not considered further. The City of Pawtucket may, at its sole option,
elect to require presentations(s) by bidders clearly in consideration for award.
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2.0 - Instructions and Notifications to Bidders
* The words "City of Pawtucket" when used, shall also mean the Pawtucket Water
Supply Board (PWSB) acting through its Chairman.
* It is the vendor's responsibility to examine all specifications and conditions
thoroughly and comply fully with specifications and all attached terms and
conditions. Vendors must comply with all Federal, State, and City laws, ordinances
and regulations, and meet any and all registration requirements where required for
contractors as set forth by the State of Rhode Island. Failure to make a complete
submission as described herein may result in a rejection of the proposal.
* All costs associated with developing or submitting a proposal in response to this
Request, or to provide oral or written clarification of its content shall be borne by
the bidder. The City of Pawtucket assumes no responsibility for these costs.
* A submittal may be withdrawn by written request to the Purchasing Agent by the
proposer prior to the stated Sealed Bid deadline.
* Prior to the proposal deadline established for this Sealed Bid, changes may be
made to a proposal already received by the City if that vendor makes a request to
the Purchasing Agent, in writing, to do so. No changes to a proposal shall be made
after the Sealed Bid deadline.
* Proposals are considered to be irrevocable for a period of not less than ninety (90)
days following the opening date, and may not be withdrawn, except with the
express written permission of the Purchasing Agent. Should any vendor object to
this condition, the vendor must provide objection through a question and/or
complaint to the Purchasing Agent prior to the proposal deadline.
* All pricing submitted will be considered to be firm and fixed unless otherwise
indicated herein.
* The vendor has full responsibility to ensure that the proposal arrives at the
Purchasing Division Office prior to the deadline set out herein. The City assumes
no responsibility for delays caused by the U.S. Postal Service or any other delivery
service. Postmarking by the due date will not substitute for actual receipt of
response by the due date. Proposals arriving after the deadline may be returned,
unopened, to the vendor, or may simply be declared non-responsive and not
subject to evaluation, at the sole discretion of the Purchasing Agent. For the
purposes of this requirement, the official time and date shall be that of the
time clock in the City of Pawtucket's Purchasing Office.
* It is intended that an award pursuant to this Sealed Bid will be made to a prime
contractor, who will assume responsibility for all aspects of the work. Joint venture
and cooperative proposals will not be considered, but subcontracts are permitted,
provided that their use is clearly indicated in the bidder's proposal, and the
subcontractor(s) proposed to be used are identified in the proposal.
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* Bidders are advised that all materials submitted to the City of Pawtucket for
consideration in response to this Sealed Bid shall be considered to be public
records as defined in Title 38 Chapter 2 of the Rhode Island General Laws, without
exception, and may be released for inspection immediately upon request once an
award has been made.
* Vendors are responsible for errors and omissions in their proposals. No such error
or omission shall diminish the vendor's obligations to the City.
* The City reserves the right to reject any or all proposals, or portions thereof, at any
time, with no penalty. The City also has the right to waive immaterial defects and
minor irregularities in any submitted proposal at its sole discretion. All material
submitted in response to this Sealed Bid shall become the property of the City of
Pawtucket upon delivery to the Purchasing Agent.
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3.0 - Overview
The City of Pawtucket desires to seek sealed bids on behalf of the Pawtucket Water
Supply Board (PWSB) for chain link fence installation and repair.
4.0 - Scope of Work
The Pawtucket Water Supply Board (PWSB) is soliciting bids for the furnishing and
installation of new chain link fence per attached detail and the miscellaneous repair of
existing chain link fence or guard rail on PWSB property located in various areas of the
cities of Pawtucket and Attleboro and the Towns of Lincoln, Cumberland, North Attleboro
and Wrentham.
The undersigned agrees to furnish all labor, materials, equipment, supplies,
appurtenances, supervision and all incidentals required or necessary in order to complete
installation/repairs of chainlink fence or guard rail at locations within the Water Supply
Board owned properties, designated in accordance with this specification. It is agreed
that the prices stated in the bid will remain in full force and effect during the term of the
contract.
An allowance is included in item #6 for miscellaneous work, not covered in items 1 through
5. This work shall be performed on a time and materials basis based on the following:
LABOR- Furnish and supply all labor including all insurance and fringe benefits which
cost shall be paid to the contractor plus fifteen percent (15%) for overhead and profit. No
part of the salary or expense of anyone connected with the Contractor's forces above the
grade of foreman and having general supervision of the work shall be included for
payment. No overtime shall be paid unless specifically approved by the PWSB.
EQUIPMENT- Furnish and supply all fuctional equipment, including mobilization and
demobilization, insurance and fuel. This cost shall be paid to the contractor plus an
additional fifteen percent (15%) for overhead and profit. If equipment is rented, copies of
receipts must be submitted with monthly pay estimates for reimbursement.
MATERIAL- In the event that the contractor is required to furnish and install material and
hardware necessary to effect repair, the PWSB shall reimburse the contractor for the cost
of any materials plus fifteen percent (15%) for overhead and profit. Copies of receipts
must be submitted with monthly payment estimates for reimbursement.
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INVOICING - Items below must be included in all invoices:
* Job Date
* Job Location
* Job Description (use descriptions for Item #1 - #6 provided in the Pricing Proposal)
* Quantity
* Unit price
The contractor represents as a condition of this bid and possible subsequent acceptance
that it is acting as an independent contractor and as such is adequately protected by
insurance for the actions of its employees in fulfilling this agreement. The contractor
further agrees that in the event any action is instituted against the City of Pawtucket, the
Pawtucket Water Supply Board or its successors for acts or omissions of the Contractor
and/or of its agents, servants, and employees, that it will indemnify and hold harmless the
city of Pawtucket, The Pawtucket Water Supply Board and its successors.
This contract will be in effect for a period of two (2) years, commencing July 1, 2026 and
ending June 30, 2028, with the option to extend for one additional year per mutual
agreement of both parties.
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5.0 - Insurance
Refer to Section 11, titled "Bid Form and Specifications", Article 1.6, titled "PWSB
Insurance Requirements".
6.0 - Acknowledgement of Risk & Hold Harmless Agreement
In addition to the indemnity provisions in the City of Pawtucket's Terms and Conditions of
Purchase and to the fullest extent permitted by law, the selected vendor, its officers,
agents, servants, employees, parents, subsidiaries, partners, officers, directors,
attorneys, insurers, and/or affiliates (Releasors) agree to release, waive, discharge and
covenant not to sue the City of Pawtucket and the PWSB, its officers, agents, servants or
employees (Releasees) from any and all liability, claims, cross-claims, rights in law or in
equity, agreements, promises demands, actions and causes of action whatsoever arising
out of or related to any loss, damage, expenses (including without limitation, all legal fees,
expenses, interest and penalties) or injury (including death), of any type, kind or nature
whatsoever, whether based in contract, tort, warranty, or other legal, statutory, or
equitable theory of recovery, which relate to or arise out of the Releasors use of or
presence in and/or on City of Pawtucket property. The Releasors agree to defend,
indemnify and hold harmless the Releasees from (a) any and all claims, loss, liability,
damages or costs by any person, firm, corporation or other entity claiming by, through or
under Releasors in any capacity whatsoever, including all subrogation claims and/or
claims for reimbursement, including any court costs and attorney's fees, that may incur
due to Releasors use of or presence in and on City of Pawtucket property; and (b) any
and all legal actions, including third-party actions, cross-actions, and/or claims for
contribution and/or indemnity with respect to any claims by any other persons, entities,
parties, which relate to or arise out of Releasors use of or presence in and on City of
Pawtucket property.
The Releasors acknowledge the risks that may be involved and hazards connected with
use of or presence in and on City of Pawtucket property but elect to provide services
under any contract with the City of Pawtucket and the PWSB with full knowledge of such
risks. Releasors also acknowledge that any loss, damage, and/or injury sustained by
Releasors is not covered by Releasees insurance. Releasors agree to become fully
aware of any safety risks involved with the performance of services under any contract
with the City of Pawtucket and the PWSB and any safety precautions that need to be
followed and agree to take all such precautions.
The duty to indemnify and/or hold harmless the City of Pawtucket and the PWSB shall
not be limited by the insurance required under the City of Pawtucket Terms and
Conditions of Purchase.
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7.0 - Additional Insurance Requirements
In addition to the insurance provisions in the City of Pawtucket Terms and Conditions of
Purchase, the liability insurance coverage, except Professional Liability, Errors and
Omissions or Workers' Compensation insurance required for performance of a contract
with the City of Pawtucket and the PWSB shall include the City of Pawtucket and the
PWSB, its divisions, officers and employees as Additional Insureds but only with respect
to the selected vendor's activities under the contract. The insurance required through a
policy or endorsement shall include:
A. a Waiver of Subrogation waiving any right to recovery the insurance company may
have against the City of Pawtucket and the PWSB; and
B. a provision that the selected vendor's insurance coverage shall be primary with
respect to any insurance, self-insurance or self-retention maintained by the City of
Pawtucket and the PWSB and that any insurance, self-insurance or self-retention
maintained by the City of Pawtucket and the PWSB shall be in excess of the
selected vendor's insurance and shall not contribute.
There shall be no cancellation, material change, potential exhaustion of aggregate limits
or non-renewal without thirty (30) days written notice from the selected vendor or its
insurer(s) to the City of Pawtucket's Purchasing Agent. Any failure to comply with the
reporting provision of this clause shall be grounds for immediate termination of the
contract with the City of Pawtucket and the PWSB.
Insurance coverage required under the contract shall be obtained from insurance
companies acceptable to the City of Pawtucket and the PWSB. The selected vendor shall
pay for all deductibles, self-insured retentions and/or self-insurance included hereunder.
The City of Pawtucket's Purchasing Agent reserves the right to consider and accept
alternative forms and plans of insurance or to require additional or more extensive
coverage for any individual requirement.
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