ITB 27-01TM Pine Chapel Road Corridor Improvements

Location:	Virginia
Posted:	Jun 23, 2026
Due:	Jul 28, 2026
Agency:	City of Hampton
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities
Solicitation No:	ITB 27-01TM
Publication URL:	To access bid details, please log in.

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ITB 27-01TM

BID PROPOSAL AND PROJECT MANUAL

Pine Chapel Road Corridor Improvements

VDOT Project No: U000-114-382

UPC: 120901

CITY OF HAMPTON

Procurement Office

Division of Finance

Community, Municipal Services, Education

Hampton, Virginia

Issued: Tuesday, June 23, 2026

Non-Mandatory Pre-Bid Conference: Tuesday, July 7, 2026 at 1:30 pm ET at:

Zoom Meeting details in Bid Document

Pre-Bid Questions Due by: Tuesday, July 14, 2026 at 3:30 pm ET

Bids Due: Tuesday, July 28, 2026 at 11:00 am ET to:

Consolidated Procurement Office (1 Franklin Street, Suite 345, Hampton, VA 23669)

or Electronically via DemandStar

INVITATION FOR BID PREPARED BY:

Name: Tammy Martin

Title: Senior Buyer

Telephone: (757) 727-2205

Email: tmartin@hampton.gov

City of Hampton – Pine Chapel Road Corridor Improvements

VDOT Project No.: U000-114-382

ITB 27-01TM

TABLE OF CONTENTS

GENERAL:

NOTICE OF ADVERTISEMENT ............................................................................................. A-1

REQUIRED BID RESPONSE DOCUMENTS:

I. BID FORM................................................................................................................ B-1

A. BID PROPOSAL & CONTRACTOR TABULATION SHEET .......................... B-1

B. ADDENDA ACKNOWLEDGEMENT .............................................................. B-4

C. BIDDER COMPLIANCE ................................................................................ B-5

D. BIDDER SIGNATURE ................................................................................... B-6

E. BIDDER CONTACT INFORMATION ............................................................. B-7

II. VIRGINIA CONTRACTOR’S LICENSE .................................................................. B-8

III. CERTIFICATION REGARDING DEBARMENT..................................................... B-11

IV. ANTI-COLLUSION / NON-DISCRIMINATION / DRUG-FREE WORKPLACE ..... B-12

V. BID BOND............................................................................................................. B-13

VI. SWAM BUSINESS PROGRAM FORMS .............................................................. B-15

MINORITY AND WOMAN-OWNED BUSINESS PROGRAM INFORMATION ....................... D-1

SAMPLE AGREEMENT TEMPLATE .................................................................................... E-1

OTHER FORMS:

I. PRE-BID QUESTION FORM .................................................................................... C-1

II. CONTRACTOR QUESTIONNAIRE FORM..............................................................C-3

III. CONTRACT PERFORMANCE AND PAYMENT BOND ......................................... C-9

IV. INSURANCE CERTIFICATES ............................................................................. C-11

PROJECT SPECIFIC CITY PROVISIONS

VDOT ROAD & BRIDGE SPECIFICATIONS: SPECIAL PROVISION COPIED NOTES

(SPCNs), SPECIAL PROVISION (SPs), AND SUPPLEMENTAL SPECIFICATIONS (SSs):

DIVISION I (100 SERIES) – GENERAL PROVISIONS

DIVISION II (200 SERIES) – MATERIALS

DIVISION III (300 SERIES) – ROADWAY CONSTRUCTION

DIVISION IV (400 SERIES) – BRIDGES AND STRUCTURES

DIVISION V (500 SERIES) – INCIDENTAL CONSTRUCTION

DIVISION VI (600 SERIES) – ROADSIDE DEVELOPMENT

DIVISION VII (700 SERIES) – TRAFFIC CONTROL DEVICES

ATTACHMENTS:

PLAN SET

City of Hampton – Pine Chapel Road Corridor Improvements

VDOT Project No.: U000-114-382

ITB 27-01TM

NOTICE OF ADVERTISEMENT

PROJECT:

LOCATION:

DATE:

Pine Chapel Road Corridor Improvements

VDOT Project No: U000-114-382 / UPC 120901

City of Hampton, Virginia

Tuesday, June 23, 2026

The City of Hampton, Virginia will receive sealed Bids for the above titled Project at the

Procurement Office, located at 1 Franklin Street, Suite 345, Hampton, VA 23669, or electronically via

DemandStar (http://www.demandstar.com) until 11:00 am ET on Tuesday, July 28, 2026 at

which time the Bids will be publicly opened and read aloud. Any Bids received after the

specified time and date will not be considered.

Faxed or emailed responses shall not be accepted. Any Bids received after the specified time and

date will not be considered.

The work under this Project generally consists of constructing a sidewalk on the south side of Pine

Chapel Road from Coliseum Drive to Saville Row within the existing right-of-way by utilizing a

road diet from 4 lanes to 3 lanes (2 through lanes with a center two-way left turn lane) and to

improve the pedestrian facilities at both signalized intersections. The project includes installing storm

sewer structures, concrete curb and sidewalks, asphalt surface pavement mill and overlay, stamped

asphalt crosswalks, and traffic signal improvements. These improvements are funded through the

state Revenue Sharing program, which provides a state match for local funds spent on the project.

This Project shall be constructed in accordance with: the Plans, the American Association of State

Highway and Transportation Officials – A Policy on Geometric Design of Highways and Streets, dated

7th Edition, 2018; the City of Hampton Public Works Design and Construction Standards, dated 2012;

the Virginia Department of Transportation Road and Bridge Specifications (VDOT R&B

Specifications), dated 2020; the Virginia Department of Transportation Road and Bridge Standards

(VDOT R&B Standards), dated 2016; the Virginia Work Area Protection Manual (VWAPM), Rev. 2.1:

dated November 1, 2020; the 2009 edition of the FHWA Manual on Uniform Traffic Control Devices

(MUTCD) with Revision 1 and Revision 3, dated 2022; the 2011 Virginia Supplement to the MUTCD

with Revision Number 1, dated 2013; the Americans with Disabilities Act Accessibility Guidelines

(ADAAG) and Project Specific Provisions, City Provisions, Supplemental Specifications, Special

Provisions and Special Provision Copied Notes in this Bid Document.

A NON-MANDATORY PRE-BID CONFERENCE will be held at 1:30 pm ET on Tuesday, July 7,

2026 via Zoom.

Join Zoom Meeting online:

Link: https://us06web.zoom.us/j/86814282161?pwd=uMropeAFIDaISn4hptlZabiyFF0p5Q.1

Or by Conference Call: 888-475-4499

Meeting ID: 868 1428 2161

Passcode: 801946

PRE-BID QUESTIONS DUE: Tuesday, July 14, 2026 by 3:30 pm ET. Submit all pre-bid questions

to Tammy Martin, Senior Buyer via email (TMartin@Hampton.gov). Please utilize the form in this

solicitation for all pre-bid questions.

City of Hampton – Pine Chapel Road Corridor Improvements

VDOT Project No.: U000-114-382

ITB 27-01TM

In accordance with the Code of Virginia § 2.2-4336, Bid Security in the amount of five percent (5%) of the

Bid shall be submitted with each Bid.

Contractor registration is required in accordance with the Code of Virginia Title 2.2 Chapter 43 and Title

54.1 Chapter 3.

Bidders shall be prequalified with VDOT, in accordance with Section 102.01 of the VDOT Road and

Bridge Specifications and as listed at any prequalified level on VDOT’s List of Prequalified Vendors.

Contract value restrictions for Probationary, Currently Inactive, and Conditional prequalified levels are

waived for this project.

This is a state funded project with an MBE goal set at 4.34% and WBE goal set at 3.82%.

Bid Documents are available electronically via the City’s Procurement website and eVA. Contact the

Procurement Office, City of Hampton at (757) 727-2200 if assistance is needed.

Withdrawal of Bids due to error shall be subject to and in accordance with the Code of Virginia §

2.2-4330 and the Contract Documents. The Owner reserves the right to reject any and all Bids and to

waive any minor non-substantive errors in the Bid.

The City of Hampton does not discriminate in the solicitation or awarding of contracts on the basis of

race, religion, color, national origin, age, disability, faith-based organizations as the term is defined in the

Code of Virginia § 2.2-4343.1, or any other basis prohibited by state or federal law.

FHWA policy prohibits the use of convict labor and material for projects located on this project.

All bids received in accordance with the terms of the advertisement shall be publicly opened and

announced by total amount. If any bid received is not read aloud, the name of the bidder and the reason for

not reading the bid aloud shall be publicly announced at the letting. Negotiation with contractors,

during the period following the opening of bids and before the award of the contract, shall not be permitted

except as provided in the Code of Virginia § 2.2-4318.

All proceedings, records, contracts and other public records relating to procurement transactions shall

be open to the inspection of any citizen, or any interested person, firm or corporation, in accordance with

the Virginia Freedom of Information Act (§ 2.2-3700 et seq.). Trade secrets or proprietary

information submitted by the Bidder in connection with this Bid pursuant to the Code of Virginia §

2.2-4317, subsection B shall not be subject to the Virginia Freedom of Information Act (§ 2.2-3700 et

seq.); however, the bidder, offeror or contractor shall (i) invoke the protections of this section prior to or

upon submission of the data or other materials, (ii) identify the data or other materials to be protected,

and (iii) state the reasons why protection is necessary per the Code of Virginia § 2.2-4342.

Unless otherwise provided in the Invitation to Bid, the name of a certain brand, make or manufacturer

shall not restrict bidders to the specific brand, make or manufacturer named and shall be deemed to

convey the general style, type, character, and quality of the article desired. Any article that the public

body in its sole discretion determines to be the equal of that specified, considering quality,

workmanship, economy of operation, and suitability for the purpose intended, shall be accepted.

By: Tammy Martin

Senior Buyer

City of Hampton

Procurement Department

City of Hampton – Pine Chapel Road Corridor Improvements

VDOT Project No.: U000-114-382

ITB 27-01TM

REQUIRED BID RESPONSE DOCUMENTS

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	ITB 27-01TM
Bid Title:	ITB 27-01TM Pine Chapel Road Corridor Improvements
Category:	Entity: City
Status:	Open

ITB 27-01TM Pine Chapel Road Corridor Improvements

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