ITB 27-01TM Pine Chapel Road Corridor Improvements

ITB 27-01TM
BID PROPOSAL AND PROJECT MANUAL
Pine Chapel Road Corridor Improvements
VDOT Project No: U000-114-382
UPC: 120901
CITY OF HAMPTON
Procurement Office
Division of Finance
Community, Municipal Services, Education
Hampton, Virginia
Issued: Tuesday, June 23, 2026
Non-Mandatory Pre-Bid Conference: Tuesday, July 7, 2026 at 1:30 pm ET at:
Zoom Meeting details in Bid Document
Pre-Bid Questions Due by: Tuesday, July 14, 2026 at 3:30 pm ET
Bids Due: Tuesday, July 28, 2026 at 11:00 am ET to:
Consolidated Procurement Office (1 Franklin Street, Suite 345, Hampton, VA 23669)
or Electronically via DemandStar
INVITATION FOR BID PREPARED BY:
Name: Tammy Martin
Title: Senior Buyer
Telephone: (757) 727-2205
Email: tmartin@hampton.gov

City of Hampton - Pine Chapel Road Corridor Improvements
VDOT Project No.: U000-114-382
ITB 27-01TM
TABLE OF CONTENTS
GENERAL:
NOTICE OF ADVERTISEMENT ............................................................................................. A-1
REQUIRED BID RESPONSE DOCUMENTS:
I. BID FORM ................................................................................................................ B-1
A. BID PROPOSAL & CONTRACTOR TABULATION SHEET .......................... B-1
B. ADDENDA ACKNOWLEDGEMENT .............................................................. B-4
C. BIDDER COMPLIANCE ................................................................................ B-5
D. BIDDER SIGNATURE ................................................................................... B-6
E. BIDDER CONTACT INFORMATION ............................................................. B-7
II. VIRGINIA CONTRACTOR'S LICENSE .................................................................. B-8
III. CERTIFICATION REGARDING DEBARMENT..................................................... B-11
IV. ANTI-COLLUSION / NON-DISCRIMINATION / DRUG-FREE WORKPLACE ..... B-12
V. BID BOND ............................................................................................................. B-13
VI. SWAM BUSINESS PROGRAM FORMS .............................................................. B-15
MINORITY AND WOMAN-OWNED BUSINESS PROGRAM INFORMATION ....................... D-1
SAMPLE AGREEMENT TEMPLATE .................................................................................... E-1
OTHER FORMS:
I. PRE-BID QUESTION FORM .................................................................................... C-1
II. CONTRACTOR QUESTIONNAIRE FORM .............................................................. C-3
III. CONTRACT PERFORMANCE AND PAYMENT BOND ......................................... C-9
IV. INSURANCE CERTIFICATES ............................................................................. C-11
PROJECT SPECIFIC CITY PROVISIONS
VDOT ROAD & BRIDGE SPECIFICATIONS: SPECIAL PROVISION COPIED NOTES
(SPCNs), SPECIAL PROVISION (SPs), AND SUPPLEMENTAL SPECIFICATIONS (SSs):
DIVISION I (100 SERIES) - GENERAL PROVISIONS
DIVISION II (200 SERIES) - MATERIALS
DIVISION III (300 SERIES) - ROADWAY CONSTRUCTION
DIVISION IV (400 SERIES) - BRIDGES AND STRUCTURES
DIVISION V (500 SERIES) - INCIDENTAL CONSTRUCTION
DIVISION VI (600 SERIES) - ROADSIDE DEVELOPMENT
DIVISION VII (700 SERIES) - TRAFFIC CONTROL DEVICES
ATTACHMENTS:
PLAN SET

City of Hampton - Pine Chapel Road Corridor Improvements
VDOT Project No.: U000-114-382
ITB 27-01TM
NOTICE OF ADVERTISEMENT
PROJECT: Pine Chapel Road Corridor Improvements
VDOT Project No: U000-114-382 / UPC 120901
LOCATION: City of Hampton, Virginia
DATE: Tuesday, June 23, 2026
The City of Hampton, Virginia will receive sealed Bids for the above titled Project at the
Procurement Office, located at 1 Franklin Street, Suite 345, Hampton, VA 23669, or electronically via
DemandStar (http://www.demandstar.com) until 11:00 am ET on Tuesday, July 28, 2026 at
which time the Bids will be publicly opened and read aloud. Any Bids received after the
specified time and date will not be considered.
Faxed or emailed responses shall not be accepted. Any Bids received after the specified time and
date will not be considered.
The work under this Project generally consists of constructing a sidewalk on the south side of Pine
Chapel Road from Coliseum Drive to Saville Row within the existing right-of-way by utilizing a
road diet from 4 lanes to 3 lanes (2 through lanes with a center two-way left turn lane) and to
improve the pedestrian facilities at both signalized intersections. The project includes installing storm
sewer structures, concrete curb and sidewalks, asphalt surface pavement mill and overlay, stamped
asphalt crosswalks, and traffic signal improvements. These improvements are funded through the
state Revenue Sharing program, which provides a state match for local funds spent on the project.
This Project shall be constructed in accordance with: the Plans, the American Association of State
Highway and Transportation Officials - A Policy on Geometric Design of Highways and Streets, dated
7th Edition, 2018; the City of Hampton Public Works Design and Construction Standards, dated 2012;
the Virginia Department of Transportation Road and Bridge Specifications (VDOT R&B
Specifications), dated 2020; the Virginia Department of Transportation Road and Bridge Standards
(VDOT R&B Standards), dated 2016; the Virginia Work Area Protection Manual (VWAPM), Rev. 2.1:
dated November 1, 2020; the 2009 edition of the FHWA Manual on Uniform Traffic Control Devices
(MUTCD) with Revision 1 and Revision 3, dated 2022; the 2011 Virginia Supplement to the MUTCD
with Revision Number 1, dated 2013; the Americans with Disabilities Act Accessibility Guidelines
(ADAAG) and Project Specific Provisions, City Provisions, Supplemental Specifications, Special
Provisions and Special Provision Copied Notes in this Bid Document.
A NON-MANDATORY PRE-BID CONFERENCE will be held at 1:30 pm ET on Tuesday, July 7,
2026 via Zoom.
Join Zoom Meeting online:
Link: https://us06web.zoom.us/j/86814282161?pwd=uMropeAFIDaISn4hptlZabiyFF0p5Q.1
Or by Conference Call: 888-475-4499
Meeting ID: 868 1428 2161
Passcode: 801946
PRE-BID QUESTIONS DUE: Tuesday, July 14, 2026 by 3:30 pm ET. Submit all pre-bid questions
to Tammy Martin, Senior Buyer via email (TMartin@Hampton.gov). Please utilize the form in this
solicitation for all pre-bid questions.

City of Hampton - Pine Chapel Road Corridor Improvements
VDOT Project No.: U000-114-382
ITB 27-01TM
In accordance with the Code of Virginia 2.2-4336, Bid Security in the amount of five percent (5%) of the
Bid shall be submitted with each Bid.
Contractor registration is required in accordance with the Code of Virginia Title 2.2 Chapter 43 and Title
54.1 Chapter 3.
Bidders shall be prequalified with VDOT, in accordance with Section 102.01 of the VDOT Road and
Bridge Specifications and as listed at any prequalified level on VDOT's List of Prequalified Vendors.
Contract value restrictions for Probationary, Currently Inactive, and Conditional prequalified levels are
waived for this project.
This is a state funded project with an MBE goal set at 4.34% and WBE goal set at 3.82%.
Bid Documents are available electronically via the City's Procurement website and eVA. Contact the
Procurement Office, City of Hampton at (757) 727-2200 if assistance is needed.
Withdrawal of Bids due to error shall be subject to and in accordance with the Code of Virginia
2.2-4330 and the Contract Documents. The Owner reserves the right to reject any and all Bids and to
waive any minor non-substantive errors in the Bid.
The City of Hampton does not discriminate in the solicitation or awarding of contracts on the basis of
race, religion, color, national origin, age, disability, faith-based organizations as the term is defined in the
Code of Virginia 2.2-4343.1, or any other basis prohibited by state or federal law.
FHWA policy prohibits the use of convict labor and material for projects located on this project.
All bids received in accordance with the terms of the advertisement shall be publicly opened and
announced by total amount. If any bid received is not read aloud, the name of the bidder and the reason for
not reading the bid aloud shall be publicly announced at the letting. Negotiation with contractors,
during the period following the opening of bids and before the award of the contract, shall not be permitted
except as provided in the Code of Virginia 2.2-4318.
All proceedings, records, contracts and other public records relating to procurement transactions shall
be open to the inspection of any citizen, or any interested person, firm or corporation, in accordance with
the Virginia Freedom of Information Act ( 2.2-3700 et seq.). Trade secrets or proprietary
information submitted by the Bidder in connection with this Bid pursuant to the Code of Virginia
2.2-4317, subsection B shall not be subject to the Virginia Freedom of Information Act ( 2.2-3700 et
seq.); however, the bidder, offeror or contractor shall (i) invoke the protections of this section prior to or
upon submission of the data or other materials, (ii) identify the data or other materials to be protected,
and (iii) state the reasons why protection is necessary per the Code of Virginia 2.2-4342.
Unless otherwise provided in the Invitation to Bid, the name of a certain brand, make or manufacturer
shall not restrict bidders to the specific brand, make or manufacturer named and shall be deemed to
convey the general style, type, character, and quality of the article desired. Any article that the public
body in its sole discretion determines to be the equal of that specified, considering quality,
workmanship, economy of operation, and suitability for the purpose intended, shall be accepted.
By: Tammy Martin
Senior Buyer
City of Hampton
Procurement Department

City of Hampton - Pine Chapel Road Corridor Improvements
VDOT Project No.: U000-114-382
ITB 27-01TM
REQUIRED BID RESPONSE DOCUMENTS

City of Hampton - Pine Chapel Road Corridor Improvements
VDOT Project No.: U000-114-382
ITB 27-01TM
I. BID FORM
Bids to be opened: 11:00 am ET Tuesday, July 28, 2026
Contract Time Limit 360 Days
Performance Bond: 100%
Payment Bond: 100%
Bid Security: 5%
To: City of Hampton, Virginia
1 Franklin Street, Suite 345
Hampton, VA 23669
A. BID PROPOSAL
In compliance with the Contract Documents, titled ITB #27-01TM Pine Chapel Road Corridor
Improvements, VDOT Project No: U000-114-382 / UPC 120901, and all Addenda issued to
date all of which are part of this Bid, the undersigned hereby proposes to furnish all items
including materials, supervision, labor, and equipment in strict accordance with, said Contract
Documents, for the total base sum of:
SEE CONTRACTOR BID TABULATION SHEET(S), STARTING NEXT PAGE

City of Hampton - Pine Chapel Road Corridor Improvements
VDOT Project No: U000-114-382
ITB 27-01TM
CONTRACTOR BID TABULATION SHEET
Item
Description Quantity Unit Unit Price Extended Price
No.
1 MOBILIZATION 1 LS $ $
2 MAINTENANCE OF TRAFFIC 1 LS $ $
3 CONSTRUCTION SURVEYING 1 LS $ $
4 CLEARING AND GRUBBING 1 LS $ $
5 EROSION AND SEDIMENT CONTROL 1 LS $ $
6 SOIL STABILIZATION 1 LS $ $
7 DEMOLITION OF PAVEMENT (RIGID/FLEXIBLE) 2,550 SY $ $
8 REGULAR EXCAVATION 800 CY $ $
UNDERCUT EXCAVATION (UNSUITABLE
9 25 CY $ $
MATERIAL) (AS NEEDED)
10 BEDDING MATL. AGGR. NO. 57 (AS NEEDED) 25 CY $ $
AGGR. MATERIAL NO. 3 (SUBGRADE
11 25 CY $ $
STABILIZATION) (AS NEEDED)
GEOTEXTILE (SUBGRADE STABILIZATION) (AS
12 25 SY $ $
NEEDED)
13 AGGR. MATERIAL NO. 25 OR 26 (AS NEEDED) 25 CY $ $
14 SELECT MATERIAL (TYPE II) (CBR 20) 750 CY $ $
15 HYDR. CEMENT CONC. SIDEWALK (4") 690 SY $ $
HYDR. CEMENT CONC. SIDEWALK (7") (CURB
16 290 SY $ $
RAMPS)
17 CG-12 DETECTABLE WARNING SURFACE 38 SY $ $
18 STD. CURB CG-2 540 LF $ $
19 STD. COMB. CURB & GUTTER CG-6 1,790 LF $ $
20 STD. COMB. CURB & GUTTER CG-7 20 LF $ $
21 MEDIAN STRIP MS-2 215 SY $ $

City of Hampton - Pine Chapel Road Corridor Improvements
VDOT Project No: U000-114-382
ITB 27-01TM
CONTRACTOR BID TABULATION SHEET
Item
Description Quantity Unit Unit Price Extended Price
No.
22 ENTRANCE GUTTER CG-11 660 SY $ $
23 FLEXIBLE PAVE.PLANING 0"-3" 9,300 SY $ $
ASPHALT CONC. SURFACE COURSE TYPE SM-
24 10,350 SY $ $
9.5A (2")
ASPHALT CONC. BASE COURSE TYPE BM-
25 1,200 SY $ $
25.0A (6")
26 AGGR. BASE MATERIAL NO. 21B (8") 1,200 SY $ $
27 DROP INLET DI-2C, L=4' 2 EA $ $
28 DROP INLET DI-1 1 EA $ $
29 SIDEWALK TRENCH DRAIN 2 EA $ $
30 15" CONC. PIPE 16 LF $ $
31 MANHOLE MH-1 OR 2 2 EA $ $
32 MANHOLE FRAME AND COVER 2 EA $ $
33 MODIFY EXIST. STRUCTURE 2 EA $ $
REMOVE EXIST. STORM/SANITARY
34 3 EA $ $
STRUCTURE
35 ADJUST EXIST. FRAME AND COVER 6 EA $ $
36 REMOVE EXIST. SIGN PANEL AND POST 17 EA $ $
37 SIGN PANEL 154 SF $ $
38 SIGN POST STP-1, 2 1/2", 12 GAUGE 18 EA $ $
39 CONCRETE FOUNDATION STP-1 TYPE A 13 EA $ $
40 CONCRETE FOUNDATION STP-1 TYPE B 5 EA $ $
41 TYPE B CLASS I PAVEMENT LINE MARKING, 4" 10,922 LF $ $
42 TYPE B CLASS I PAVEMENT LINE MARKING, 12" 702 LF $ $

City of Hampton - Pine Chapel Road Corridor Improvements
VDOT Project No: U000-114-382
ITB 27-01TM
CONTRACTOR BID TABULATION SHEET
Item
Description Quantity Unit Unit Price Extended Price
No.
43 TYPE B CLASS I PAVEMENT LINE MARKING, 24" 865 LF $ $
TYPE B CLASS I PAVEMENT SYMBOL MARKING
44 30 EA $ $
TURN ARROW
AGGREGATE REINFORCED THERMOPLASTIC
45 3,900 SF $ $
PAVEMENT MARKING
46 TREE (WILLOW OAK, 2" CAL., 8'-10' HEIGHT) 3 EA $ $
TREE (SWEETBAY MAGNOLIA, 2" CAL., 8'-10'
47 5 EA $ $
HEIGHT)
TREE (AUTUMN BRILLIANCE SERVICEBERRY,
48 3 EA $ $
2" CAL., 8'-10' HEIGHT)
49 PROJECT IDENTIFICATION SIGN 2 EA $ $
REMOVE & SALVAGE EXIST. SIGNAL
50 1 LS $ $
EQUIPMENT
51 CONCRETE FOUNDATION, PF-2 3 EA $ $
52 PEDESTAL POLE (PF-2, 10') 3 EA $ $
53 PEDESTRIAN SIGNAL HEAD (SP-8) 4 EA $ $
54 CONDUCTOR CABLE (14/2) 1,469 LF $ $
55 CONDUCTOR CABLE (14/4) 897 LF $ $
56 CONDUCTOR CABLE (14/7) 125 LF $ $
57 8 EGC CONDUCTOR CABLE 1,469 LF $ $
58 CONDUIT 3" HDPE 413 LF $ $
59 CONDUIT 4" HDPE 9 LF $ $
60 BORED CONDUIT 3" HDPE 65 LF $ $
61 BORED CONDUIT 4" HDPE 84 LF $ $
62 METAL CONDUIT 4" GALV. STEEL 13 LF $ $
63 JUNCTION BOX JB-S2 5 EA $ $

City of Hampton - Pine Chapel Road Corridor Improvements
VDOT Project No: U000-114-382
ITB 27-01TM
CONTRACTOR BID TABULATION SHEET
Item
Description Quantity Unit Unit Price Extended Price
No.
TRAFFIC SIGNAL HEAD (4-SECTION, 12") (LED
64 1 EA $ $
HIGH-VISIBILITY BACKPLATE)
TRAFFIC SIGNAL HEAD (5-SECTION, 12") (LED
65 1 EA $ $
HIGH-VISIBILITY BACKPLATE)
66 HANGER ASSEMBLY (SM-3, 1-WAY) 2 EA $ $
67 HANGER ASSEMBLY (SMB-1, 1-WAY) 3 EA $ $
68 HANGER ASSEMBLY (SMB-3, 1-WAY) 1 EA $ $
69 HANGER ASSEMBLY (SMD-2, 1-WAY) 12 EA $ $
70 PEDESTRIAN ACTUATION (PA-2) 12 EA $ $
71 PEDESTRIAN ACTUATION (PA-4) 6 EA $ $
72 VIDEO DETECTION SYSTEM (FISH EYE) 1 EA $ $
73 EVP DETECTION SYSTEM (3-WAY) 1 EA $ $
LOCAL CONTROLLER, TY. A (NEMA TS-2 TYPE
74 2 EA $ $
2)
UPGRADE EXISTING SIGNAL BACKPLATES
75 1 LS $ $
(LED HIGH-VISIBILITY BACKPLATE)
TOTAL CONSTRUCTION BASE BID $
Bidder acknowledges that estimated quantities are not guaranteed, and are solely for the purpose of comparison of Bids,
and final payment for all Unit Price Bid items will be based on actual quantities provided, determined as provided in the
Contract Documents. The prices quoted shall include without exception all materials, supervision, labor, equipment,
appliances, clean-up, incidental items, applicable sales, use and other taxes, insurance, building permit or fees, and the
Contractor's labor, overhead, profit, mobilization and other mark-ups, and in full accordance with the Contract Documents.
Include allowance for waste where appropriate. The unit prices shall be maintained throughout the Contract Time.
Discrepancies between multiplication of units of work and unit prices will be resolved in favor of unit prices. Discrepancies
between the indicated sum of any column of figures and the correct sum thereof will be resolved in the favor of the correct
sum. Discrepancies between words and figures will be resolved in favor of words.