REQUEST FOR QUALIFICATIONS (RFQ) Flow Monitoring Project

Unable to display PDF file. Download instead.

LEGAL NOTICE / RFQ ADVERTISEMENT

The City of Portland, Tennessee is requesting Statements of Qualifications (SOQs) from qualified firms to provide professional services for Sewer Flow Monitoring.

Statements of Qualifications will be received until:

3:00 PM (Central Time) on Tuesday, March 17, 2026

Submissions received after this time will not be considered.

RFQs shall be submitted both electronically and in hard copy to:

City of Portland

Attn: Warren Garrett

100 S. Russell Street

Portland, TN 37148 Email:

The City of Portland reserves the right to reject any or all submissions and to waive any informalities as it considers the best option for the City.

1. Introduction

The City of Portland, Tennessee is soliciting Statements of Qualifications to provide professional services for sewer flow monitoring/modeling, and other sewer analysis.

· The goal is to improve system operation and provide information to eliminate Inflow and Infiltration (I&I) and Sanitary System Overflows (SSO’s) within the collection system.

· Compaines will have access to the data associated with the proposed project, in order to better understand its scope. Email

2. Project Overview

The project consists of flow monitoring, modeling, and analysis of the sewer system at the direction of the City staff and/or consultants.

3. Scope of Work

The selected company shall provide, at a minimum, the following services:

· Sewer System Mapping/Modeling

· Asset Management Plan

· Sewer System Analysis

· To include the installation of a minimum of 9 flow meters

4. Submission Requirements

Companies shall submit one (1) electronic copy and five (5) hard copies of the Statement of Qualifications that includes the following:

· Cover Letter.

· Narrative Report introducing the company represented, describing general work experience and capabilities of staff.

· Names and qualifications of all full-time employees dedicated to technical services that are expected to serve on the project.

· Names and qualifications of any sub-consultants not on staff but expected to be utilized.

· Estimated Time of Completion in business days for each segment of work such as design, permitting, bid, award, and construction.

· Brief proposal detailing tasks necessary to complete the Scope of Work.

· Relevant project experience and references.

· Disclose any known claims for losses, professional negligence, damages, or indemnification, or ongoing litigation or arbitration dealing with engineering services by your firm or its partners/principals for the last 3-years.

5. Evaluation & Scoring Criteria

Statements of Qualifications will be evaluated using the following weighted criteria:

· Project Understanding & Approach - 25%

· Relevant Experience with Similar Projects -25%

· Qualifications of Key Personnel & Sub-consultants - 20%

· Schedule & Time of Completion -15%

· Past Performance & References - 15%

6. Selection Process

The City will rank firms based on qualifications. The highest-ranked firm will be invited to negotiate scope, schedule, and fee. If negotiations are unsuccessful, the City may proceed to the next ranked firm.

7. City Rights

The City of Portland reserves the right to reject any or all submissions, waive informalities, and select the firm deemed to be in the best interest of the City.

Questions, Clarifications, and Addenda

Questions regarding this RFQ shall be submitted in writing via email to the City contact listed herein no later than: 4:00 PM (Central Time) on February 27, 2026

· All questions must be submitted by the stated deadline. Verbal inquiries will not be accepted.

· Responses to questions and any required addenda will be issued in writing and distributed to all known respondents. It shall be the responsibility of each firm to monitor for issued addenda and to acknowledge receipt of all addenda in their Statement of Qualifications.

· No interpretation, clarification, or change to the RFQ shall be binding unless issued by the City in the form of a written addendum.

· In the event of inclement weather, or other unforeseen circumstances that prematurely close normal business operations of the City, notification of a new submission deadline will be posted when conditions allow.

City Hall

100 South Russell

Portland, Tennessee 37148

615-325-6776

www.cityofportlandtn.gov

(RFQ) Request For Qualifications: Flow Monitoring Project 2026