RFQ - Metering of Gravity Sewer

Background
CFPUA is pursuing professional engineering consultant services to assist in the design and
bidding for the installation of monitoring devices for metering gravity sewers to provide
billing services. CFPUA has identified the UNCW campus for this project. The area has 3
separate gravity mains leaving the campus that require metering.
Description of Services
The scope of work is expected to include the services described below.
Overall objectives of this project are outlined below:
1. Gather and evaluate available information provided by CFPUA and perform
preliminary field investigations as needed for cost estimation
2. Prepare a Basis of Design Report
3. Prepare detailed design and specifications for bidding
4. Obtain all necessary permits and encroachment agreements
5. Prepare sewer bypass plans for each location
6. Provide bidding assistance, certified bid tabulation and letter of recommendation
to award
7. Construction administration and observation-based services to be determined at a
later date.
Schedule
The CFPUA selection team will place strong emphasis on a firm's ability to meet the
schedule of deliverables outlined below. The selected consultant will be expected to
complete final plans and specification in accordance with the project schedule shown
below, or sooner. CFPUA will provide comments on all design submittals generally within
2 weeks from the date received.
o CFPUA Selects Firm(s) August 6, 2026
o Complete Scope and Contract September 3, 2026
o Basis of Design October 29, 2026
o 60% design documents December 10, 2026
o 90% design documents December 29, 2026
o Final contract documents and permits January 15, 2026
Consultant Selection
CFPUA will follow a qualifications-based selection process. Consultants must demonstrate
their level of competence and qualification, and each sub-consultant's level of competence
and qualification, with respect to the listed evaluation factors for the needed services.
SOQ's will be evaluated based on the following four (4) considerations and the level of
importance for each consideration. The SOQ shall be formatted consistent with the
evaluation consideration. Criteria shown under each of the four (4) considerations are to
be addressed in the SOQ. Consultant's may provide additional information, as necessary.
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1. Project understanding and approach (25%)
a. Understanding of project drivers and scope of work to be performed
b. Approach to keep the project on schedule
c. Description of the design team's quality control program
2. Relevant firm experience (25%)
a. Projects of similar size and scope
b. References and descriptions of similar projects
3. Overall staff experience proposed for this project (25%)
a. Project Manager to lead the design aspect of the project
b. Individual team members for each discipline and relevant experience
4. Record of success by the consultant (25%)
a. Managing design and construction costs within project budgets and design
estimates. Provide 5 previous projects indicating the engineer's opinion of
probably cost estimate compared to construction low bid.
A more detailed scope of work and fee schedule will be negotiated with the best qualified
firm. If negotiations are not successful with any selected firm, CFPUA will terminate
negotiations with that firm and initiate negotiations with the next best qualified firm.
When a fair and reasonable fee is established, a contract award recommendation will be
made to the CFPUA Board for its consideration.
Insurance Requirements
The following criteria will be deemed necessary for selection:
* The firm must meet the following insurance requirements. Workers Compensation
may be waived if firm has no employees.
* General Liability $1,000,000 per occurrence/$2,000,000 aggregate. Authority must
be additional insured and endorsement required.
* Workers Compensation $500,000/$500,000/$500,000. Waiver of Subrogation
against the Authority and endorsement required.
* Auto Liability Insurance $1,000,000 per occurrence combined single limits
applicable to claims due to bodily injury and/or property damage. Authority must
be additional insured and endorsement required.
* Professional Liability not less than $2,000,000 per loss.
Any firm wishing to be considered must be properly registered with the Office of the
Secretary of State.
Notification
The selected firms will be notified by telephone and/or email.
The CFPUA reserves the right to reject any and all Proposals.
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CFPUA will address questions regarding the RFQ until 2:00PM on July 9, 2026. Questions
submitted after this time will not addressed. Any questions concerning this advertisement
should be directed to Ben Guerrieri, Procurement Manager, Cape Fear Public Utility
Authority, at bids@cfpua.org by July 9, 2026, at 2:00PM.
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