Student Life Housekeeping Services

STATE OF NORTH CAROLINA
The University of North Carolina Asheville
Request for Proposal #: 64-830
STUDENT LIFE HOUSEKEEPING SERVICES
Date Issued:
Jun 23, 2026
Proposal Opening Date:
Aug 3, 2026
Direct all inquiries concerning this RFP to:
Jonathan Clancy
Procurement Agent
Email: Jonathan Clancy
Phone: 828-232-2285

STATE OF NORTH CAROLINA
Request for Proposal #
64-830
______________________________________________________
For internal State agency processing, including tabulation of proposals, provide your company's eVP (Electronic
Vendor Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public.
This page will be removed and shredded, or otherwise kept confidential, before the procurement file is made
available for public inspection.
This page shall be filled out and returned with your proposal.
Failure to do so may subject your proposal to rejection.
___________________________________________________
Vendor Name
______________________________
Vendor eVP#
Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered
vendor in good standing. You must enter the vendor number assigned through eVP (Electronic Vendor
Portal). If you do not have a vendor number, register at eVP Vendor Login.
Ver. 6/2026

AGENCY: THE UNIVERSITY OF NORTH CAROLINA ASHEVILLE
REQUEST FOR PROPOSALS NUMBER: 64-830
Refer all inquiries to Jonathan Clancy, Procurement Agent
Jonathan Clancy Phone: 828-232-2285 Fax: 828-251-6743
Deadline to submit responses to this RFP: Jul 30, 2026 at 5:00 PM
EXECUTION
In compliance with this Request for Proposal (RFP), and subject to all the conditions herein, the undersigned Vendor offers and
agrees to furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time
specified herein.
By executing this proposal, the undersigned Vendor understands that false certification is a Class I felony and certifies that:
this proposal is submitted competitively and without collusion (G.S. 143-54),
that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any
violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934
(G.S. 143-59.2), and
it is not an ineligible Vendor as set forth in G.S. 143-59.1.
Furthermore, by executing this proposal, the undersigned certifies to the best of Vendor's knowledge and belief, that:
it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or
voluntarily excluded from covered transactions by any Federal or State department or agency.
As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract
awarded as a result of this RFP, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including
the requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its
employees through the federal E-Verify system.
As required by Executive Order 24 (2017), the undersigned vendor certifies will comply with all Federal and State requirements
concerning fair employment and that it does not and will not discriminate, harass, or retaliate against any employee in
connection with performance of any Contract arising from this solicitation.
G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the
preparing plans, specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or
supervising delivery of the public Contract of any gift from anyone with a Contract with the State, or from any person seeking
to do business with the State. By execution of this response to the RFP, the undersigned certifies, for Vendor's entire
organization and its employees or agents, that Vendor is not aware that any such gift has been offered, accepted, or promised
by any employees or agents of Vendor's organization.
By executing this proposal, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH
CAROLINA GENERAL TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the
ATTACHMENTS page within this document.
Failure to execute/sign a proposal prior to submission may render the proposal invalid and it MAY BE REJECTED. Late
proposals cannot be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS: P.O. BOX: ZIP:
Ver: 6/2026 1

Proposal Number: 64-830 Vendor: ____________________________________
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR: FAX NUMBER:
VENDOR'S AUTHORIZED SIGNATURE: DATE: E-MAIL:
VALIDITY PERIOD
Offer shall be valid for at least sixty (60) days from date of bid opening, unless otherwise stated here: ______ days, or if
extended by mutual agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon
receipt by the agency issuing this RFP.
ACCEPTANCE OF PROPOSAL
If your proposal is accepted, all provisions of this RFP, along with the written results of any negotiations, shall constitute the
written agreement between the parties ("Contract"). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are
incorporated herein and shall apply. Depending upon the Goods or Services being offered, other terms and conditions may
apply, as mutually agreed.
(Authorized Representative of The University of North Carolina Asheville)
Vendor Checklist
By signing the Execution Page of this RFP, you are acknowledging the following items have been reviewed, signed and attached
with the Vendor response.
Failure to include this information with bid response may render the proposal invalid and it MAY BE REJECTED.
Initials Description
Pricing - Attachment A
Instructions to Vendor - Attachment B
North Carolina General Terms & Conditions - Attachment C
HUB Supplemental Vendor Information - Attachment D
Customer References - Attachment E
Location of Workers - Attachment F
Certification of Financial Condition - Attachment G
Invoices - Section 6.6
Scope of Work - Section 5.0
Any Published Addenda on the electronic Vendor Portal (eVP) for this RFP
Ver: 6/2026 2

Proposal Number: 64-830 Vendor: ____________________________________
1.0 PURPOSE AND BACKGROUND 5
1.1 SERVICE SCHEDULE
ADJUSTMENTS.....................................................................................................................5
1.2 CONTRACT
TERM.................................................................................................................................
.................. 5
2.0 GENERAL INFORMATION 6
2.1 REQUEST FOR PROPOSAL
DOCUMENT............................................................................................................... 6
2.2 NOTICE TO VENDORS REGARDING RFP TERMS AND
CONDITIONS................................................................. 6
2.3 RFP
SCHEDULE...........................................................................................................................
............................. 6
2.4 PROPOSAL
QUESTIONS........................................................................................................................
................. 7
2.5 MANDATORY SITE
VISIT.................................................................................................................................
........7
2.6 PROPOSAL
SUBMITTAL........................................................................................................................
.................. 8
2.7 PROPOSAL
CONTENTS...........................................................................................................................
................8
2.8 DEFINITIONS, ACRONYMS, AND
ABBREVIATIONS............................................................................................. 9
3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS 10
3.1 METHOD OF
AWARD..............................................................................................................................
..............10
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING
EVALUATION.......................................10
3.3 PROPOSAL EVALUATION
PROCESS.....................................................................................................................10
3.4 EVALUATION
CRITERIA...........................................................................................................................
............. 11
3.5 PERFORMANCE OUTSIDE THE UNITED
STATES................................................................................................ 12
3.6 INTERPRETATION OF TERMS AND
PHRASES.................................................................................................... 12
Ver: 6/2026 3

Proposal Number: 64-830 Vendor: ____________________________________
3.7 HUB
PARTICIPATION.....................................................................................................................
....................... 12
3.8
REFERENCES........................................................................................................................
................................. 13
3.9 VENDOR'S
REPRESENTATIONS...............................................................................................................
............ 13
3.10 FINANCIAL
STABILITY...........................................................................................................................
................ 13
3.11 AGENCY INSURANCE REQUIREMENTS
MODIFICATION.................................................................................. 13
4.0 REQUIREMENTS 14
4.1
PRICING..............................................................................................................................
................................... 14
4.2 TRANSPORTATION, MOBILIZATION, AND
IDENTIFICATION............................................................................14
4.3 CONTRACTOR-FURNISHED EQUIPMENT AND
SUPPLIES.................................................................................14
4.4 VENDOR EXPERIENCE..............................................................................................................................15
4.5 BACKGROUND
CHECKS..............................................................................................................................
......... 15
4.6
PERSONNEL........................................................................................................................
...................................15
5.0 SERVICE SPECIFICATIONS AND SCOPE OF WORK 15
5.1
GENERAL...........................................................................................................................
.................................... 15
5.2 SPECIFICATIONS / FACILITIES AND SERVICES
LIST............................................................................................15
5.3 HIGHSMITH STUDENT
UNION............................................................................................................................16
5.4 BROWN
HALL.................................................................................................................................
.......................16
5.5 118 WT
WEAVER..............................................................................................................................
....................17
5.6 WEIZENBLATT
HALL.................................................................................................................................
............17
Ver: 6/2026 4

Proposal Number: 64-830 Vendor: ____________________________________
6.0 CONTRACT ADMINISTRATION 17
6.1 CONTRACT MANAGER AND CUSTOMER
SERVICE........................................................................................... 17
6.2 ON-SITE
SUPERVISOR........................................................................................................................
...................18
6.3 CONTINUOUS
IMPROVEMENT.....................................................................................................................
......18
6.4 POST AWARD MANAGEMENT REVIEW
MEETINGS..........................................................................................19
6.5 ACCEPTANCE OF
WORK..............................................................................................................................
......... 19
6.6
INVOICES...........................................................................................................................
.................................... 19
6.7 SERVICE COMPLETION CHECKLIST
REQUIREMENT..........................................................................................19
6.8 DISPUTE
RESOLUTION........................................................................................................................
................. 19
6.9 USE OF THIS CONTRACT BY THE UNC
SYSTEM................................................................................................ 20
6.10 CONTRACT
CHANGES...........................................................................................................................
............... 20
6.11 ACH PAYMENT
AGREEMENT........................................................................................................................
.......20
7.0 ATTACHMENTS 20
ATTACHMENT A: PRICING
FORM....................................................................................................................................
....... 21
ATTACHMENT B: INSTRUCTIONS TO
VENDORS................................................................................................................... 21
ATTACHMENT C: NORTH CAROLINA GENERAL TERMS &
CONDITIONS.......................................................................... 21
ATTACHMENT D: HUB SUPPLEMENTAL VENDOR
INFORMATION.................................................................................... 21
ATTACHMENT E: CUSTOMER REFERENCE
FORM................................................................................................................. 21
Ver: 6/2026 5

Proposal Number: 64-830 Vendor: ____________________________________
ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY
VENDOR.................................................................................... 21
ATTACHMENT G: CERTIFICATION OF FINANCIAL
CONDITION........................................................................................... 21
Ver: 6/2026 6

Proposal Number: 64-830 Vendor: ____________________________________
1.0 PURPOSE AND BACKGROUND
The requested housekeeping services are for complete porter and housekeeping services in four (4) Student Life areas of UNC
Asheville. The facilities are used heavily by the University community, prospective students, and visitors to the University. The
expectation of APPA Level 2 Ordinary Tidiness or Level 3 Causal Inattention is the desired level of cleaning daily.
The primary facility is Highsmith Student Union and will be referred to throughout the rest of the document as "Highsmith".
The secondary facility is Brown Hall. The tertiary facility is 118 WT Weaver. The quaternary facility is Weizenblatt Hall.
Proposals should include pricing for each and a total overall pricing structure based on the details and scope provided within
this document.
Detailed scope of work can be found in Section 5; complete list of facilities, services, and specifications can be found in Section
5.2. Proposals shall be submitted in accordance with the terms and conditions of this RFP and any addenda issued hereto.
The intent of this solicitation is to award an Agency Specific Contract.
1.1 SERVICE SCHEDULE ADJUSTMENTS
The schedules identified within this solicitation represent the University's anticipated normal operating schedules. Certain
facilities may require housekeeping services seven (7) days per week, while others may require services only Monday through
Friday.
The University reserves the right to modify, suspend, reduce, or increase housekeeping service requirements based on
operational needs, facility usage, occupancy levels, academic calendars, University holidays, scheduled breaks, summer
operations, special events, renovations, emergency closures, or other circumstances that affect building availability.
At various times throughout the contract term, specific facilities or portions of facilities may be closed or have reduced
occupancy. During such periods, housekeeping services may not be required or may be required at a reduced frequency. The
Contractor shall adjust staffing and service schedules accordingly upon notification from the University.
The University will provide reasonable advance notice whenever practicable of anticipated schedule changes or facility
closures. However, the University does not guarantee a minimum number of service days for any individual facility.
1.2 CONTRACT TERM
The Contract shall have an initial term of three (3) years, beginning on the date of contract award (the "Effective Date").
At the end of the Contract's current term, UNC Asheville shall have the option, in its sole discretion, to renew the Contract
on the same terms and conditions for up to a total of one (1) additional one-year (1) term. UNC Asheville will give the
Vendor written notice of its intent to exercise said one-year (1) option no later than thirty (30) days before the end of the
Contract's then-current term. In addition to any optional terms, and with the Vendor's concurrence, UNC Asheville reserves
the right to extend a contract term for a period of up to one-hundred and eighty (180) days in ninety (90) day-or-less
increments.
Proposals shall be submitted in accordance with the terms and conditions of this RFP and any addenda issued hereto.
Ver: 6/2026 7

Proposal Number: 64-830 Vendor: ____________________________________
2.0 GENERAL INFORMATION
2.1 REQUEST FOR PROPOSAL DOCUMENT
The RFP consists of the base RFP document, any attachments, and any addenda released before Contract award, which are
incorporated herein by reference.
2.2 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS
It shall be the Vendor's responsibility to read the Instructions to Vendors, the North Carolina General Terms and Conditions, all
relevant exhibits and attachments, and any other components made a part of this RFP and comply with all requirements and
specifications herein. Vendors also are responsible for obtaining and complying with all Addenda and other changes that may
be issued in connection with this RFP.
If Vendors have questions or issues, regarding any component within this RFP, those must be submitted as questions in
accordance with the instructions in the PROPOSAL QUESTIONS Section. If UNC Asheville determines that any changes will be
made as a result of the questions asked, then such decisions will be communicated in the form of an RFP addendum. UNC
Asheville may also elect to leave open the possibility for later negotiation of specific provisions of the Contract that have been
addressed during the question-and-answer period, prior to contract award.
Other than through the process of negotiation under 01 NCAC 05B.0503, UNC Asheville rejects and will not be required to
evaluate or consider any additional or modified terms and conditions submitted with Vendor's proposal. This applies to any
language appearing in or attached to the document as part of the Vendor's proposal that purports to vary any terms and
conditions or Vendors' instructions herein or to render the proposal non-binding or subject to further negotiation. Vendor's
proposal shall constitute a firm offer that shall be held open for the period required herein ("Validity Period" above).
UNC Asheville may exercise its discretion to consider Vendor proposed modifications. By execution and delivery of this RFP
Response, the Vendor agrees that any additional or modified terms and conditions, whether submitted purposely or
inadvertently, shall have no force or effect, and will be disregarded unless expressly agreed upon through negotiation and
incorporated by way of a Best and Final Offer (BAFO). Noncompliance with, or any attempt to alter or delete, this
paragraph shall constitute sufficient grounds to reject Vendor's proposal as nonresponsive.
2.3 RFP SCHEDULE
The table below shows the intended schedule for this RFP. UNC Asheville will make every effort to adhere to this schedule.
Event Responsibility Date and Time
Issue RFP State Jun 23, 2026
Mandatory Site Visit State Jul 13, 2026 from 2:30 PM - 4:30 PM
Submit Written Questions Vendor Jul 20, 2026 at 5:00 PM
Provide Responses to Questions State Jul 23, 2026 at 5:00 PM
Submit Proposals Vendor Jul 30, 2026 at 5:00 PM
Contract Award State Aug 7, 2026 at 5:00 PM
Contract Effective Date State Aug 17, 2026 at 12:00 AM
Ver: 6/2026 8