Water Works: Trench Milling and Paving, Pavement Milling and Overlay

Location:	New Hampshire
Posted:	Feb 18, 2026
Due:	Mar 10, 2026
Agency:	City of Manchester
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	FY26-804-26
Publication URL:	To access bid details, please log in.

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MANCHESTER WATER WORKS

281 Lincoln Street

Manchester, NH 03103

(603) 624-6494

REQUEST FOR BID

FOR

2026 TRENCH MILLING AND PAVING

AND

PAVEMENT MILLING AND OVERLAY

RFB FY26-804-26

Manchester Water Works, acting through its Board of Water Commissioners and in accordance with the

provisions of Manchester NH Code of Ordinances Chapter 39: Procurement Code, inclusive, seeks bids

from qualified firms to provide 2026 Patch Paving Services.

Sealed Bids will be received until 2:15 pm prevailing time on 10th day of March, 2026. Late submissions

will not be accepted.

Interested companies may obtain copies of the Requests for Bid (RFB) documents from the city website:

www.manchesternh.gov/bids

Questions regarding this request should be expressed in writing and directed to Jim Lavacchia, at

Jlavacchia@manchesternh.gov

The Board of Water Commissioners reserves the right to waive any irregularities, reject any or all bids, and

to accept the bid that appears to be in the best interest of Manchester Water Works. Failure to submit all

information called for may be sufficient grounds for disqualification.

Philip W. Croasdale

Director, Manchester Water Works

Manchester Water Works – 2026 Trench Milling & Paving and Pavement Milling and Overlay Restoration, March 2026 1

Manchester Water Works

2026 TRENCH MILLING AND PAVING

AND

PAVEMENT MILLING AND OVERLAY

Contents:

Page

General Information …………….………………………………….………….… 3

1. Overview …………………………………………………………………...…. 7

2. Indemnification & Insurance Requirements ……………….…..…….….……. 8

3. Schedule ……………………………………….……………..………….……. 9

Certificate of Non-Collusion ..……………………………...…….………….…. 10

Bid Form ……………………..…………………..………………………….…. BF-1

Contract ……..………………..………………………………………………… C-1

General Conditions ……………..………………………………………………. SC-1

Supplemental General Conditions ..…………………………………………….. SGC-1

Specifications ……………………..……………………………………………. S-1

Manchester Water Works – 2026 Trench Milling & Paving and Pavement Milling and Overlay Restoration, March 2026 2

GENERAL INFORMATION:

REQUEST FOR BID

1. Bids will be received by the Manchester Water Works at the place and until the time specified in

the Request for Bid. NO BID WILL BE ACCEPTED AFTER TIME AND DATE SPECIFIED.

2. The following meanings are attached to the defined words when used in this document:

a. The word "Respondent" means the person, firm, or corporation submitting a bid on these

specifications or any part thereof.

b. The word "Contractor" means the person, firm, or corporation with whom the Contract is being

made by carrying out the provisions of the Sealed Bid and the Contract.

3. Strict compliance with the requirements of the Request for Bid, terms and conditions, and the

specifications is necessary. All designations and prices shall be fully and clearly set forth. All blank spaces

must be filled in.

4. Each Bid must give the full business address of Respondent and be signed by an authorized

signature with their usual signature. Bids by partnerships must furnish the full names of all partners and

must be signed with the partnership name by one of the members of the partnership or by an authorized

representative, followed by the signature and title of the person signing. Bids by corporations must be

signed with the legal name of the corporation, followed by the state of incorporation and by the signature

and title of president, secretary, or other person authorized to bind it in the matter. The name of each person

signing shall also be typed or printed below the signature. A Bid by a person who affixes to their signature

the word "president", "secretary", "agent", or other title without disclosing their principal may be held to

be the bid of the individual signing. When requested by the Manchester Water Works, satisfactory evidence

of the authority of the officer signing on behalf of the corporation shall be furnished.

5. Sealed Bids will be received at the Manchester Water Works office, 281 Lincoln Street,

Manchester, New Hampshire, before or at 2 pm prevailing time of the 10th day of March, 2026; no

exceptions will be made, where they will publicly opened and read aloud. Emailed submissions will not be

accepted.

All Bids must be in a sealed package, addressed to Manchester Water Works and clearly marked

2026 TRENCH MILLING AND PAVING

AND

PAVEMENT MILLING AND OVERLAY

2:15 PM MARCH 10, 2026

PLEASE NOTE: MANCHESTER WATER WORKS IS NOT RESPONSIBLE FOR BIDS NOT

PROPERLY MARKED.

Manchester Water Works – 2026 Trench Milling & Paving and Pavement Milling and Overlay Restoration, March 2026 3

All bids shall include the following:

Bid price per square yard for approximately 2,500 square yards of trench milling,

binder and top pavement restoration.

500 square yards of extra depth milling & binder installation.

1,000 square yards of bituminous concrete mill with 1-1/2” overlay pavement

restoration.

Work will take place on several construction sites & roadways throughout the

Greater Manchester NH area during the 2026 construction season. The

contractor shall supply all labor, equipment and materials to satisfactorily restore

all paving per Manchester Water Works, Manchester Highway Department or

each Town’s Highway Department’s Specifications.

THREE (3) copies of the sealed Bid are required.

Manchester Water Works, acting through Board of Water Commissioners, intends to award a contract to a

responsible and responsive contractor, whose Bid has been deemed to be the most advantageous for the

Water Works Department, taking into consideration price and the evaluation criteria set forth in the RFB,

provided, however, that such Bid shall be in full compliance with all applicable requirements of federal,

state and local laws, including Manchester NH Code of Ordinances Chapter 39: Procurement Code.

An award of a contract pursuant to this RFB will require a favorable vote of the Manchester Board of Water

Commissioners.

6. No oral interpretations will be made to any Respondent as to the meaning of the specifications or

terms and conditions of this Request for Bid. Every request for such interpretation or request for a change

in the specifications or terms and conditions shall be made in writing to: Jlavacchia@manchesternh.gov

And shall be done so five (5) or more working days before the response due date. Every interpretation made

to a Respondent will be in the form of an addendum to the Request for Bid, which, if issued, will be posted

promptly as practicable on the City of Manchester Purchasing website: http://www.manchesternh.gov/bids

All such addenda shall become a part of the Request for Bid.

7. Bids that are incomplete, not properly endorsed or signed, or otherwise contrary to these

instructions may be rejected as informal by the Board of Water Commissioners. The Bid must be filled out

completely and accurately. Please explain in detail any exceptions or deviations taken on this Request for

Bid. Separate pages may be used if required.

8. Conditional Bids will not be accepted. Any exclusions must be in writing to

Jlavacchia@manchesternh.gov , shall be done so five (5) or more working days before the response due

date, and require approval.

Manchester Water Works – 2026 Trench Milling & Paving and Pavement Milling and Overlay Restoration, March 2026 4

9. As Manchester Water Works is exempt from the payment of federal excise taxes, all prices quoted

herein are not to include these taxes.

10. All prices and delivery times quoted must be firm, FOB destination, City of Manchester, New

Hampshire, unless otherwise indicated by Manchester Water Works.

11. Bids should include all charges for mobilization, delivery, packing, crating, containers, etc. Unless

otherwise stated by the Respondent, Bids will be considered as being based on delivery to the destination

designated, including any and all freight and packing charges.

12. Unless otherwise stated by the Respondent, the Bid will be considered as being in strict accordance

with the specifications outlined in this Request for Bid. References to a particular trade name,

manufacturer's catalogue, or model number, are made for descriptive purposes to guide the Respondent in

interpreting the requirements of Manchester Water Works. They should not be construed as excluding Bids

on other types of materials, equipment and supplies. However, the Respondent, if awarded a Contract, will

be required to furnish the particular item referred to in the specifications or descriptions unless a departure

or substitution is clearly noted and described in the Bid.

13. Manchester Water Works reserves the right to postpone the delivery date to allow for any change

in operating conditions or for any other cause not now foreseen. In the event Manchester Water Works

elects to exercise this right, all prices quoted pursuant to this Request for Bid will remain firm for one year

from date of Bid, and Manchester Water Works shall incur no additional obligation to the Contractor on

account of any delay of delivery date ordered.

14. The Respondent must certify that no official or employee of Manchester Water Works or State of

New Hampshire has a pecuniary interest in the Bid or in the Contract that the Respondent offers to execute

or in the expected profits to arise there from, and that this Bid is made in good faith without fraud or

collusion or connection with any other person submitting a Bid. Respondent must sign the Non-Collusion

form included in this RFB.

15. Bids may be withdrawn upon written or electronic request received from Respondents prior to the

time affixed for opening. Negligence on the part of the Respondent in preparing the Bid confers no right

for the withdrawal of the Bid after it has been opened.

16. The Board of Water Commissioners reserves the right to waive any informality in Bids, to reject

any and all Bids wholly or in part, and to make awards in a manner deemed in the best interest of Manchester

Water Works.

17. After the Bids are evaluated, Manchester Water Works reserves the right to conduct interviews of

short-listed Respondents or to directly select the top ranked firm presenting the most advantageous offering

to Manchester Water Works. In addition, Manchester Water Works reserves the right to written or verbal

negotiations with one or more parties who have submitted Bids. Such negotiations are designed to achieve

terms and conditions most favorable to Manchester Water Works.

Manchester Water Works – 2026 Trench Milling & Paving and Pavement Milling and Overlay Restoration, March 2026 5

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.