06-22-26 Posting Date
ALL-Lima Signal Optimization
PID No. 126630
City of Lima
Response Due Date:
07-15-26
Communications Restrictions
Please note the following policy concerning communication between Consultants and the City of Lima during the announcement and selection process:
During the time period between advertisement and the announcement of final consultant selection, communication with consultants (or their agents) shall be limited as follows:
Communications which are strictly prohibited:
Any discussions or marketing activities related to this specific project.
Allowable communications include:
Technical or scope of services questions specific to the project or RFP requirements.
Project Description
The services include preparation of construction contract plans for upgrading and expanding the city's coordinated traffic signal system at approximately 34 signalized intersections within the City of Lima. The core design intent is to implement a radio-based interconnect system that establishes communication between local controllers and the advanced traffic management system, TACTICS. In addition, the project looks to expand network coverage along signalized corridors, update coordinated signal timing and upgrade pedestrian facilities to PROWAG-compatible equipment.
See the Radio Interconnect Feasibility study dated May 8
th
, 2026, for additional details regarding project scope and scale. It is the intent to design intersections within phases 1-3 of the study as a single construction contract plan set. Construction funding has not been committed at this time. Construction may need to be phased to match available funding that can be obtained.
Estimated Construction Cost
: $1,900,000.00
Prequalification Requirements
Prequalification requirements for this agreement are listed below. For all prequalification categories other than FINANCIAL MANAGEMENT SYSTEM EVALUATION the requirement may be met by the prime consultant or a subconsultant.
Also, please note that only individuals (not firms) are prequalified for right of way acquisition services. In instances where prequalification for these services is required, a prequalified individual, either employed by the prime consultant or a subconsultant, must be named to meet the requirement.
For agreements that require prequalification in FINANCIAL MANAGEMENT SYSTEM EVALUATION, the prime consultant and all subconsultants that provide engineering and design-related services must be prequalified in this category. Engineering and Design Related Services are defined as follows:
Program management, construction management, feasibility studies, preliminary engineering, design engineering, surveying, mapping, or architectural related services with respect to a highway construction project subject to 23 U.S.C. 112(a) as defined in 23 U.S.C 112(b)(2)(A); and
Professional services of an architectural or engineering nature, as defined by State law (ORC 5526), which are required to or may logically or justifiably be performed or approved by a person licensed, registered, or certified to provide the services with respect to a highway construction project to 23 U.S.C. 112(a) and defined in 40 U.S.C. 1102(2).
DESIGN SERVICES:
Bicycle Facilities & Enhancement Design;
Non-Complex Roadway Design;
Traffic Signal System Design;
ITS Design and Operations;
Limited Highway Lighting Design;
ENVIRONMENTAL SERVICES:
Environmental Document Preparation - CE;
Regulated Materials Review;
Public Involvement - C1 and C2 Level CE;
FINANCIAL MANAGEMENT SYSTEM EVALUATION
Compliant with Federal Requirements (Prime consultant and subconsultants that provide engineering and design related services must meet this prequalification requirement)
Selection Subfactors
There are no selection subfactors for this project
.
Contract Type and Payment Method
Refer to the ODOT’s Manual for Administration of Contracts for Professional Services, Volume 1: Consultant Contract Administration, Sections 4.3.A and 4.3.B for guidance concerning the appropriate contract type and payment method. Based on this guidance, contract type and payment method will be determined during the scope of services and negotiation process. It is intended that a project specific contract with or without multiphase will be used. It is anticipated that the payment method will be actual cost plus a fixed fee or lump sum.
