305 - Holiday Decorations

INVITATION TO BID
Page 1of 5
(This is not an order.)
Buyer:Lauren Drake
216-664-2627
LDrake@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Mackenzie Yoder
Division of Purchases & Supplies 216-265-4685
601 Lakeside Avenue myoder@clevelandairport.com
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
160321 RFB 3001 202600000000305 Holiday Decorations
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
July 09, 2026 3:00 PM 3001 July 09, 2026 3:00 PM
SCHEDULE OF EVENTS
Event Description Event Date
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount
1 / 1 Holiday Decorations From
To
Holiday Decorations at CLE and BKL
Department of Port Control
Labor and materials necessary to design, deliver, install and de-install Holiday Decorations for 2026 and Seasonal and promotional displays
in 2026/2027.
Contractor is responsible for all extension cords, anti-trip strips that go over extension cords, 3M hangers for cabochons and wreaths, surge
protectors, and any other materials necessary to secure, hang our mount fixtures and lighting, cords, trees and any other decorations. All
work must be temporary in nature and cause no damage to existing facilities.
Vendor to install Holiday decoration and must be completed no later than 11:59pm on Wednesday November 18, 2026, unless coordinated
with the Department of Port Control. Vendor to de-install all Holiday Decorations, no earlier than January 8, 2027, unless coordinated with
the Department of Port Control.
Seasonal and promotional displays will be installed in conjunction with photo op or Airport campaigns with 1 months notice. All displays
must remain for a minimum of 30 days and be removed upon request.
Vendor to include any price discounts offered if any.
Vendor to include labor rate per hour.
Vendor to install all decorations in Cleveland Hopkins International Airport and Burke Lakefront Airport during the hours of 9pm-3am
Tuesday and Wednesday.
Vendor to de-install all decorations in Cleveland Hopkins International Airport and Burke Lakefront Airport during the hours of 9pm-3am
Tuesday and Wednesday.
1. All products to be leased
2. All materials are replica/artificial unless otherwise agreed upon by Port Control
3. All trees are to be decorated to reflect the themed areas

INVITATION TO BID
Page 2of 5
(This is not an order.)
Buyer:Lauren Drake
216-664-2627
LDrake@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Mackenzie Yoder
Division of Purchases & Supplies 216-265-4685
601 Lakeside Avenue myoder@clevelandairport.com
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
160321 RFB 3001 202600000000305 Holiday Decorations
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
July 09, 2026 3:00 PM 3001 July 09, 2026 3:00 PM
4. All trees should have lights
Items are to include by not limited to the following:
Exterior near CLE sign
(14) 4-6 deer with white LED lights
(7) Existing trees will be lighted 6 high on trunks and branches w/ white LED lights wound tightly
Ticketing (color theme is CLE blue, green and silver)
(6) Revolving Doors will have
(12) 9 LED lighted garland, no dcor, to go around the top of the doors (2) 9 pieces per door)
(6) 3-4 Large, wooden Green, Blue, Silver Presents with bow on top, 1 per top of each door
(18) Assorted colorful foil wrapped presents, 3 per top of each door
(12) 5,6,7 flocked trees (2 per door)
Concourse A (color theme red and silver)
Throughout concourse on columns
(10) 34 mixed pine cabochons with red bow, red and silver ornaments
Throughout the concourse lattice ceilings
Red and silver alternating round ornaments (3-4) hanging 6 and 4 alternating from beam by fishing wire
(252) A-3
(525) A-6
(108) A-5
(108) A-11
(144) Paninis

INVITATION TO BID
Page 3of 5
(This is not an order.)
Buyer:Lauren Drake
216-664-2627
LDrake@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Mackenzie Yoder
Division of Purchases & Supplies 216-265-4685
601 Lakeside Avenue myoder@clevelandairport.com
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
160321 RFB 3001 202600000000305 Holiday Decorations
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
July 09, 2026 3:00 PM 3001 July 09, 2026 3:00 PM
Display at A-8/A-7 open seating area 360 photo opp.
Sleighs with presents, winter trees, winter animals: unlit
3- 7-8 trees with red silver bulbs and decorations red tree skirts
Red orbs and decorated presents to match
One large 5 sleigh with decorated gifts secured inside
One large stuffed reindeer (4 long by 3 high)
Central Checkpoint linear display by bypass door:
10 linear display with snow small silver and gold sleigh (2), silver and gold: 4 small 1.5 snowy trees, 2- 4 lit trees with taped down extension
cords, tree skirts in gold or silver
Concourse B (color theme red and gold)
Throughout the concourse on lattice ceiling:
red and gold alternating round ornaments (3-4) handing 6-4 alternating from beam by fishing wire
(162) B-2
(162) B-5/B-6
(36) B-7
Throughout concourse on columns
(10) 34 mixed pine cabochons with red and gold ornaments and bows
Corner before B-1 on floor and window ledge for layered look Wooded theme:
(3) 8-7 -6 trees lighted with white LED and decorated woodsy theme (owls, bark etc.) with snow and skirting
(1) white deer
(2) green 4trees with appearance of snow and lights
(1) 3 tree with light

INVITATION TO BID
Page 4of 5
(This is not an order.)
Buyer:Lauren Drake
216-664-2627
LDrake@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Mackenzie Yoder
Division of Purchases & Supplies 216-265-4685
601 Lakeside Avenue myoder@clevelandairport.com
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
160321 RFB 3001 202600000000305 Holiday Decorations
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
July 09, 2026 3:00 PM 3001 July 09, 2026 3:00 PM
Ship To: Vendor Response
CHIA CENTRAL RECEIVING Contract Amount
CHIA CENTRAL RECEIVING
$
19451 FIVE POINTS RD
Cleveland, OH 44135
Vendor Response Vendor Total Amount for Items Vendor Total Amount for Services Payment Discount Offer
$ $ % Day(s)
TERMS OF DELIVERY
Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.
Delivery quoted must be stated in terms of work days after receipt of the order.
All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a
specified dollar amount inclusive of all shipping charges.
No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Call Buyer Only
Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed
above.
No Price increase
This Purchase Order does not permit price increases.
Missing information
It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and
completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies
in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a
protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

INVITATION TO BID
Page 5of 5
(This is not an order.)
Buyer:Lauren Drake
216-664-2627
LDrake@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Mackenzie Yoder
Division of Purchases & Supplies 216-265-4685
601 Lakeside Avenue myoder@clevelandairport.com
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
160321 RFB 3001 202600000000305 Holiday Decorations
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
July 09, 2026 3:00 PM 3001 July 09, 2026 3:00 PM
BIDDER MUST COMPLETE & SIGN BELOW
NAME OF THE FIRM:
STREET ADDRESS:
CITY: STATE: ZIP CODE:
FED ID # / SSN #:
PHONE NO.: FAX NO.:
EMAIL ADDRESS:
PLEASE PRINT CONTACT NAME:
AUTHORIZED SIGNATURE: DATE:
All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.
RETURN BID TO: Division of Purchases & Supplies
601 Lakeside Ave
Room 128, City Hall
Cleveland, OH 44114

Holiday Decorations at CLE and BKL
Department of Port Control
Labor and materials necessary to design, deliver, install and de-install Holiday Decorations for
2026 and Seasonal and promotional displays in 2026/2027.
Contractor is responsible for all extension cords, anti-trip strips that go over extension cords, 3
hangers for cabochons and wreaths, surge protectors, and any other materials necessary to
secure, hang our mount fixtures and lighting, cords, trees and any other decorations. All work
must be temporary in nature and cause no damage to existing facilities.
Vendor to install Holiday decoration and must be completed no later than 11:59pm on
Wednesday November 18, 2026, unless coordinated with the Department of Port Control.
Vendor to de-install all Holiday Decorations, no earlier than January 8, 2027, unless coordinated
with the Department of Port Control.
Seasonal and promotional displays will be installed in conjunction with "photo op" or Airport
campaigns with 1 months' notice. All displays must remain for a minimum of 30 days and be
removed upon request.
Vendor to include any price discounts offered if any.
Vendor to include labor rate per hour.
Vendor to install all decorations in Cleveland Hopkins International Airport and Burke Lakefront
Airport during the hours of 9pm-3am Tuesday and Wednesday.
Vendor to de-install all decorations in Cleveland Hopkins International Airport and Burke
Lakefront Airport during the hours of 9pm-3am Tuesday and Wednesday.
1. All products to be leased
2. All materials are replica/artificial unless otherwise agreed upon by Port Control
3. All trees are to be decorated to reflect the themed areas
4. All trees should have lights
Items are to include by not limited to the following:
Exterior near CLE sign
(14) 4'-6' deer with white LED lights
(7) Existing trees will be lighted 6' high on trunks and branches w/ white LED lights wound
tightly
Ticketing (color theme is CLE blue, green and silver)
(6) Revolving Doors will have
(12) 9' LED lighted garland, no decor, to go around the top of the doors (2) 9' pieces per
door)

(6) 3'-4' Large, wooden Green, Blue, Silver Presents with bow on top, 1 per top of each
door
(18) Assorted colorful foil wrapped presents, 3 per top of each door
(12) 5',6',7' flocked trees (2 per door)
Concourse A (color theme red and silver)
Throughout concourse on columns
(10) 34" mixed pine cabochons with red bow, red and silver ornaments
Throughout the concourse lattice ceilings
Red and silver alternating round ornaments (3"-4") hanging 6" and 4" alternating from beam by
fishing
wire
(252) A-3
(525) A-6
(108) A-5
(108) A-11
(144) Paninis
Display at A-8/A-7 open seating area 360 photo o.
Sleighs with presents, winter trees, winter animals: unlit
3-7'-8' trees with red silver bulbs and decorations red tree skirts
Red orbs and decorated presents to match
One large 5' sleigh with decorated gifts secured inside
One large stuffed reindeer (4' long by 3' high)
Central Checkpoint linear display by bypass door:
10' linear display with snow small silver and gold sleigh (2'), silver and gold: 4 small 1.5' snowy
trees, 2-4' lit trees with taped down extension cords, tree skirts in gold or silver
Concourse B (color theme red and gold)
Throughout the concourse on lattice ceiling:
red and gold alternating round ornaments (3"-4") handing 6"-4" alternating from beam by
fishing
wire
(162) B-2
(162) B-5/B-6
(36) B-7
Throughout concourse on columns
(10) 34" mixed pine cabochons with red and gold ornaments and bows
Corner before B-1 on floor and window ledge for layered look Wooded the:
(3) 8'-7 12-6' trees lighted with white LED and decorated woodsy theme (owls, bark
etc.) with snow and skirting

(1) white deer
(2) green 4'trees with appearance of snow and lights
(1) 3' tree with lights and white frost on green branches
On the wall near entrance to B:
(1) 36" wreath unlit and decorated in red and gold
Concourse C (color theme is gold, red and silver)
Throughout Concourse C on columns:
(40) 2' cabochons decorated in gold, red and silver with bows
Across every other overhead beam of skylight C3-C14
(22) 9' garland decorated on both ends with red, gold and silver ornamentation, center will have
a decoration, and the entire piece will be double sided
(66) bows red and gold in color centered on ends of garland (double sided)
Skylight near the "banjo" area of Concourse C:
(2) 36"w reaths, unlit, decorated gold and silver and red and hung in skylight near United Club
(2) 72" cabochons, unlit, decorated in red, gold and silver to go on silver columns
(14) 9' garland double sided decorated on both ends in gold and red and silver ornamentation,
center is decorated from C21-C29
(42) bows red and gold in color centered on ends of garland (double sided)
Winter theme polar bear display wrapping the rail near C food court (across from United
Club)
25'x6' Winter Wonderland Display w/ snow or silver, red and white tree skirting of
entire display to include:
(3) 7'-9' trees, LED lighted, and elegantly decorated in silver and white. Tree skirts with
gift wrapped presents beneath
(3) 4'-6' polar bears and one baby bear
(3) 20" orbs (red, silver)
(1) 5' sleigh filled with gift wrapped presents
(12) silver/white and silver/red trees 5'-6
(2) red and white bulb trees 5'
Food Court:
2-7112 trees lighted white LED and decorated in white and silver on columns at Chick Fil A
and Shake Shack, silver tree skirts, no presents beneath trees
Baggage Claim: (color theme is CLE Blue, silver, green)
(20) 34" cabochons on columns decorated in blue, green and silver

Buke Lakefront Airport
Front entrance to BKL:
(1) 9' tree, lighted and decorated in blue and silver
(2) 712 trees lighted and decorated in blue and silver
(3) Tree skirts
(1) Riser to raise one of the trees
SEASONAL and PROMOTIONAL DISPLAY 6 stations total consisting of some or all of
the following:
Examples of possible displays
Fall: corn stalks, hay bales, scare crows, pumpkins, sunflowers, etc.
Spring: themed to fit large events going on in Cleveland or spring flowers and colors
Summer: beach theme, sun, beach umbrellas, beach balls, beach balls, surf boards, ships, docks,
etc.
New route displays: Color and theme to be determined by the marketing department may
include illuminated lettering as well as flowers and balloons, planes and other stationary items to
enhance the display.
All displays must be 8' x 5' minimum and enhance the selfie stations set up by Fraport including
flowers, balloons, and seasonal items as listed above.
Each display will be discussed for content and approved one month before installation.
Labor rate per hour Mon-Fri 7am-5pm $
Labor rate per hour Mon-Fri 5pm-7am $
Labor rate per hour Sat-Sun $
Price Discount if any $

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall
receive competitive sealed bids through email. All City of Cleveland bids estimated to be
less than 50K in value will be submitted and received electronically via email. All bids
must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,
you will receive a reply indicating your bid has been received.
Bidder's Instructions
See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.
Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number
and Buyer's Name must be identified in the email subject line. Also clearly state the
Document ID Number, Bid Description, Buyer's Name and Closing Date.
PLEASE NOTE: Bids received after the Closing Date, Closing Time or sent to
any other email address not identified in the Bidders
Instructions cannot be considered.
Northern Ireland Affidavit must be completed, signed and included with each bid.
The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov
The bid documents must include:
The Document ID Number and Buyers Name in email subject line
PDF File of Request For Bid Form
Terms & Conditions.
Northern Ireland Affidavit.
Wage Theft Form.
Contact the Buyer immediately at the number on the Bid Form if you do not have all the
required documents.