302 - Cleaning Services

INVITATION TO BID
Page 1of 3
(This is not an order.)
Buyer:Gregory Hart
216-664-7076
ghart@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Lisa Hart
Division of Purchases & Supplies 216-664-3411
601 Lakeside Avenue lhart@clevelandohio.gov
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
160111 RFB 1508 202600000000302 CLEANING SERVICES
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
June 29, 2026 3:00 PM 1508 June 29, 2026 3:00 PM
SCHEDULE OF EVENTS
Event Description Event Date
Group/ Commodity Description Item Quantity/ Service Catalog
Line# UOM Dates Discount
1 / 1 Weekly and Monthly Cleaning for the Division of Printing From 2026-07-01
To 2028-12-30
Division of Printing (DOP) weekly and monthly cleaning services for approximately 15,000 sq. ft. facility including 6 offices, 1 lobby area, 2
restrooms, 1 cafeteria, 1 mailroom, and misc. other areas. Please see below specifications.
1. Vendor must provide adequate staffing to finish weekly and monthly cleaning in a 2-4 hours period
2. Services will be preformed on the same day of the week determined by the DOP
3. Vendor shall be responsible for supplying all cleaning agents and equipment needed
4. Vendor must fulfill all liability insurance requirements
5. The DOP will supply all toilet paper, paper towels, hand soap, and trash bags
6. Purchase order will not exceed 15,000.00 for services provided.
Item 1. Weekly cleaning services. Please provide pricing based on weekly rate.
A. removal of all trash from trash cans and replace liners
B. vacuum all carpeting and mats throughout areas listed
C. dust and mop all linoleum floors throughout areas listed
D. wash and disinfect all lavatory fixtures, sinks, bowls, and urinals interior and exterior in all restrooms, replenish all toiletries as needed
E. sweep all hallway areas
Item 2. Monthly cleaning services. Please provide pricing based on monthly rate.
A. sweep and mop entrance areas
B. clean interior and exterior glass entrance doors
C. Clean all office windows, windowsills and blinds
D. sweep and mop all hallway areas and production floor
E. Buff all linoleum floors
F. clean and disinfect all cafeteria furniture, appliances, and water fountain
G. clean and disinfect all restroom partitions, doors and light switches
Item 3. various cleaning of warehouse, garage, and misc. areas AS NEEDED. Please provided hourly rate of service.
A. sweep and mop warehouse and garage floor
B. dust light lamps and shelving
C. clean doors and windows
Item 4. Bi-weekly replacement of mats and shop towels
A. Replace all mats with clean ones in the reception area, walkways, cafeteria, and hallways (approximately 10-12 mats). quote per mat cost.
B. Replace all shop towels as needed. quote per towel cost.

INVITATION TO BID
Page 2of 3
(This is not an order.)
Buyer:Gregory Hart
216-664-7076
ghart@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Lisa Hart
Division of Purchases & Supplies 216-664-3411
601 Lakeside Avenue lhart@clevelandohio.gov
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
160111 RFB 1508 202600000000302 CLEANING SERVICES
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
June 29, 2026 3:00 PM 1508 June 29, 2026 3:00 PM
Ship To: Vendor Response
Printing and Reproduction Contract Amount
Printing and Reproduction
$
1735 Lakeside Ave
Cleveland, OH 44114
Vendor Response Vendor Total Amount for Items Vendor Total Amount for Services Payment Discount Offer
$ $ % Day(s)
TERMS OF DELIVERY
Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.
Delivery quoted must be stated in terms of work days after receipt of the order.
All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a
specified dollar amount inclusive of all shipping charges.
No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.
BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID
Shipping/Freight Charges
ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS
OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF
ALL SHIPPING CHARGES.
NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE
ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.
Call Buyer Only
Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed
above.
No Price increase
This Purchase Order does not permit price increases.
Missing information
It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and
completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies
in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a
protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

INVITATION TO BID
Page 3of 3
(This is not an order.)
Buyer:Gregory Hart
216-664-7076
ghart@clevelandohio.gov
CITY OF CLEVELAND
Requestor:Lisa Hart
Division of Purchases & Supplies 216-664-3411
601 Lakeside Avenue lhart@clevelandohio.gov
Room 128
Cleveland, OH 44114
Procurement Folder RFB No. RFB Description
160111 RFB 1508 202600000000302 CLEANING SERVICES
RFB Closing Date/Time Department/Division Public Bid Opening Date/Time
June 29, 2026 3:00 PM 1508 June 29, 2026 3:00 PM
BIDDER MUST COMPLETE & SIGN BELOW
NAME OF THE FIRM:
STREET ADDRESS:
CITY: STATE: ZIP CODE:
FED ID # / SSN #:
PHONE NO.: FAX NO.:
EMAIL ADDRESS:
PLEASE PRINT CONTACT NAME:
AUTHORIZED SIGNATURE: DATE:
All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.
RETURN BID TO: Division of Purchases & Supplies
601 Lakeside Ave
Room 128, City Hall
Cleveland, OH 44114

BID - SCHEDULE OF ITEMS
City of Cleveland BID PAGE 1 OF 1
Division of Purchases and Supplies BIDDER MUST
128 City Hall
Cleveland, Ohio 44114 COMPLETE & SIGN BELOW
TITLE OF BID Weekly and Monthly cleaning for the Division of Printing NAME OF FIRM
STREET ADDRESS
ORDINANCE NO. PASSED SIGNED CITY STATE ZIP CODE
DEPARTMENT OF Finance DIVISION Printing & Reproduction AUTHORIZED SIGNATURE
CITY RECORD ADVERTISEMENT DATES x STANDARD CONTRACT BID DATE
REQUIREMENT CONTRACT
BUYER BID OPENING 12:00 O'CLOCK NOON
OFFICIAL TIME
DESCRIPTION QTY. UNIT PRICE EXTENSION
1. Weekly rate to clean Division of Printing Facility at 1735
Lakeside Ave. (Per attached Bid Specifications)
2. Hourly rate for additional cleaning services as needed
PO not to exceed $17,500 dollars
ALL OF THIS BOUND INFORMATION MUST BE KEPT INTACT AND, DELIVERY PAYMENT DISCOUNT
(Days)
TOGETHER WITH ANY ADDENDA ISSUED, MUST BE RETURNED WITH
THE BID. OTHERWISE, THE BID MAY BE CONSIDERED INFORMAL.
% Days
FOR PURCHASING USE ONLY

Weekly Cleaning Specifications for the Division of Printing
The Division of Printing is requesting quotes for weekly cleaning services
for the Division of Printing at 1735 Lakeside avenue. The facility is
approximately 15,000 sq. ft. including 6 offices, 1 lobby area, 2 restrooms, 1
cafeteria, and misc. other areas. Please see below specifications.
1. Vendor must provide adequate staffing to finish weekly cleaning in a 1-2-hour
period.
2. Services will be performed on the same day of the week determined by the
Division of Printing.
3. Vendor shall be responsible for supplying all cleaning agents and equipment
needed to complete the weekly cleaning.
4. Vendor must fulfill all liability insurance requirements.
5. The Division of Printing will provide all toilet paper, paper towels, hand soap, and
trash bags for the vendor to restock all areas with supplies.
6. Vendor to provide 1 monthly bill to include all weekly charges, mat replacement,
and additional services as needed.
7. The awarded purchase order will not exceed $15,000.00 for services provided.
8. Weekly cleaning process will include the following items.
A. Empty all trash cans from offices, restrooms, and cafeteria.
B. Vacuum all carpeted areas and mats throughout offices and hallways.
C. Dust and mop all linoleum floors in offices, hallways and cafeteria areas.
D. Wash and disinfect all lavatory fixtures, sinks, bowls, and urinals interior
and exterior in all restrooms, replenish all toiletries as needed.
E. Sweep all hallways and shop areas as needed.
F. Replace 2 - 10 foot mats and 10 - 5 foot mats on a bi-weekly bases.

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall
receive competitive sealed bids through email. All City of Cleveland bids estimated to be
less than 50K in value will be submitted and received electronically via email. All bids
must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,
you will receive a reply indicating your bid has been received.
Bidder's Instructions
See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.
Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number
and Buyer's Name must be identified in the email subject line. Also clearly state the
Document ID Number, Bid Description, Buyer's Name and Closing Date.
PLEASE NOTE: Bids received after the Closing Date, Closing Time or sent to
any other email address not identified in the Bidders
Instructions cannot be considered.
Northern Ireland Affidavit must be completed, signed and included with each bid.
The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov
The bid documents must include:
The Document ID Number and Buyers Name in email subject line
PDF File of Request For Bid Form
Terms & Conditions.
Northern Ireland Affidavit.
Wage Theft Form.
Contact the Buyer immediately at the number on the Bid Form if you do not have all the
required documents.

Subject: Submission of NORTHERN IRELAND FAIR EMPLOYMENT
PRACTICES DISCLOSURE
Each bidder and/or appropriate parties should complete the DISCLOSURE and
submit it with the bid, if possible. If not submitted with the bid, it must be completed
and submitted to the Commissioner of Purchases and Supplies prior to any contract
being awarded by the City. If a bidder or appropriate parties fail to complete and
submit it, they shall not be eligible for a contract award.

NORTHERN IRELAND FAIR EMPLOYMENT PRACTICES DISCLOSURE
INSTRUCTIONS: Pursuant to Codified Ordinance Sec. 181.36, the information requested
on this page must be supplied by all Contractors and any Subcontractors having more
than a fifty percent (50%) interest in the proposed contract prior to any contract being
awarded by the City of Cleveland. Any Contractor or Subcontractor who is deemed to
have made a false statement shall be declared to have acted in default of its contract
and shall be subject to the remedies for default contained in its contract. For failure to
cure such a default, the Contractor or Subcontractor shall be automatically excluded
from bidding for the supply of any goods or services for use by the City for a period of
two years.
CHECK WHICHEVER IS APPLICABLE:
A. ( ) The undersigned or any controlling shareholder,* subsidiary, or parent
corporation of the undersigned is NOT ENGAGED IN ANY BUSINESS OR TRADING FOR
PROFIT IN NORTHERN IRELAND. (If paragraph A. is checked, proceed to the signature
line.)
B. ( ) The undersigned or any controlling shareholder,* subsidiary, or parent
corporation IS ENGAGED IN ANY BUSINESS OR TRADING FOR PROFIT IN NORTHERN
IRELAND. (If paragraph B. is checked, please either check the stipulation contained in
paragraph C. or attach documentation that shows that the undersigned has complied
with the stipulation contained in paragraph C.
C. ( ) The undersigned and all enterprises identified in paragraph B. are
TAKING LAWFUL AND GOOD FAITH STEPS TO ENGAGE IN FAIR EMPLOYMENT
PRACTICES WHICH ARE RELEVANT TO THE STANDARDS EMBODIED IN THE
"MacBRIDE PRINCIPALS FOR FAIR EMPLOYMENT IN NORTHERN IRELAND." A copy of
the MacBride Principles can be obtained from the Office of the Commissioner of
Purchases and Supplies. In lieu of checking this paragraph, the undersigned must
attach documentation which the undersigned believes shows compliance with the
stipulation contained in this paragraph C.
_____________________________
Name of Contractor or Subcontractor
By: __________________________
Title:__________________________
*"Controlling shareholder" means any shareholder owning more than fifty
percent (50%) of the stock in the corporation or more than twenty-five percent (25%)
of the stock in the corporation if no other shareholder owns a larger share of stock in
the corporation.

WAGE THEFT AND PAYROLL FRAUD DISCLOSURE
SUMMARY:
Bidders on certain City contracts, recipients of Assistance, and any of their prospective
subcontractors must disclose any wage theft or payroll fraud violations over the last three
years. Unless they receive a waiver from the City's Fair Wage Employment Board,
violators are placed on the City's Adverse Determination List, which prevents them from
entering into new contracts with or receiving Assistance from the City. This disclosure
requirement and the waiver process are set forth in Chapter 190 of the Codified
Ordinances of Cleveland, Ohio, 1976 ("Chapter 190").
INSTRUCTIONS:
Pursuant to Chapter 190, the information requested on this document must be provided
by any person or entity bidding on or making a proposal for a Construction or
Improvement Contract or a Service Contract, or applying for Assistance, and any of their
prospective subcontractors.
Any person or entity that is deemed to have made a false statement shall be declared to
have acted in default of its contract and shall be subject to the remedies for default
contained in its contract.
DEFINITIONS:
"Adverse Determination" means a final action or adjudication that the person or entity in
question has committed Wage Theft or Payroll Fraud and is further defined in Chapter
190.
"Assistance" means any form of City financial assistance, except for financial assistance
provided for the development, rehabilitation or other means of providing residential
housing. Assistance includes but is not limited to: grants; economic development loans;
tax credits, incentives and abatements; subsidies; and bonds. Assistance does not include
financial assistance which is received from another government or other entity with the
City acting only as a conduit or fiscal agent for the funds, where the City exercises no
control over the identity of any recipient or of the terms of the contract. Community
Development Block Grant Funds are not considered conduit funds and, to the extent they
otherwise qualify, are included as Assistance.
"Construction or Improvement Contract" means any contract entered into pursuant to
Chapter 167 or Chapter 185 of the Codified Ordinances.
"Payroll Fraud" means concealing an entity's true payroll tax liability or other financial
liability to a government agency from government licensing, regulatory or taxing
agencies through misclassification of employees, failure to report or underreported