Electronic Agenda and Meeting Management Software
| Location: | Federal |
|---|---|
| Posted: | Mar 8, 2025 |
| Due: | Mar 31, 2025 |
| Agency: | Government of Canada |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | BCRFP_25-033 |
| Publication URL: | To access bid details, please log in. |
Description
Request for Information
RFP No. 25-033
Electronic Agenda and Meeting Management Software
The City is seeking to purchase a comprehensive electronic agenda and meeting management software applicable to local government Council, committee, and/or board meetings. The electronic agenda and meeting management software is intended to automate meeting processes, from beginning to end, with the inclusion of necessary supporting hardware, end-user training, ongoing support, and continual upgrades. The functionality of the software will support Council and Committee agenda creation, management, communication, and collaboration, and will integrate with existing streaming/video services, and with the City’s website ( www.coquitlam.ca ).
KEY DATES RFP Issue Date Friday, March 7, 2025 Deadline for Questions 2:00 PM (local time)
Monday, March 24, 2025 Deadline for Issuing Addenda Thursday, March 27, 2025 Submission Deadline 2:00 PM (local time)
Monday, March 31, 2025
Questions
Send questions to: bid@coquitlam.ca referencing the RFP name and number.
Addenda
Proponents are required to check the City’s website for any updated information and addenda issued before the closing date at the following website address: http://www.coquitlam.ca/BidOpportunities
Obtaining RFP Documents
RFP Documents are available for downloading from the City of Coquitlam website:
http://www.coquitlam.ca/BidOpportunities
Printing of RFP documents is the sole responsibility of the Proponents.
The City reserves the right to accept or reject any or all Proposals and will not be responsible for any costs incurred by the Proponents in preparing a response.
Proposals will not be opened in public.
The City reserves the right to negotiate concurrently with the highest ranked Proponent(s).
Procurement of goods and services are in accordance with Chapter 5 of the Canadian Free Trade Agreement (CFTA) and the New West partnership Agreement (NWPTA).
M. Pain
Procurement Manager
RFP No. 25-033
Electronic Agenda and Meeting Management Software
The City is seeking to purchase a comprehensive electronic agenda and meeting management software applicable to local government Council, committee, and/or board meetings. The electronic agenda and meeting management software is intended to automate meeting processes, from beginning to end, with the inclusion of necessary supporting hardware, end-user training, ongoing support, and continual upgrades. The functionality of the software will support Council and Committee agenda creation, management, communication, and collaboration, and will integrate with existing streaming/video services, and with the City’s website ( www.coquitlam.ca ).
KEY DATES RFP Issue Date Friday, March 7, 2025 Deadline for Questions 2:00 PM (local time)
Monday, March 24, 2025 Deadline for Issuing Addenda Thursday, March 27, 2025 Submission Deadline 2:00 PM (local time)
Monday, March 31, 2025
Questions
Send questions to: bid@coquitlam.ca referencing the RFP name and number.
Addenda
Proponents are required to check the City’s website for any updated information and addenda issued before the closing date at the following website address: http://www.coquitlam.ca/BidOpportunities
Obtaining RFP Documents
RFP Documents are available for downloading from the City of Coquitlam website:
http://www.coquitlam.ca/BidOpportunities
Printing of RFP documents is the sole responsibility of the Proponents.
The City reserves the right to accept or reject any or all Proposals and will not be responsible for any costs incurred by the Proponents in preparing a response.
Proposals will not be opened in public.
The City reserves the right to negotiate concurrently with the highest ranked Proponent(s).
Procurement of goods and services are in accordance with Chapter 5 of the Canadian Free Trade Agreement (CFTA) and the New West partnership Agreement (NWPTA).
M. Pain
Procurement Manager
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Contract duration
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Trade agreements
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