Law Enforcement Equipment

Location:	North Carolina
Posted:	Nov 19, 2025
Due:	Dec 8, 2025
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	84 - Clothing, Individual Equipment, and Insignia
Solicitation No:	68-SOLEE1125
Publication URL:	To access bid details, please log in.

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STATE OF NORTH CAROLINA

UNIVERSITY OF

NORTH CAROLINA

INVITATION FOR BIDS NO. 68-SOLEE1125

Offers will be publicly opened: December 8,

2025, at 10:00 a.m. EST

Issue Date: November 19, 2025

Refer ALL inquiries regarding this IFB to:

Commodity Number: 46150000

Bob Myers

SOLEE1125 Questions

rbmyers@northcarolina.edu

Description: Law Enforcement Equipment

Using Agency: University of North Carolina

OFFER AND ACCEPTANCE

The State seeks offers for the goods, software, and/or services described in this solicitation. The State’s

acceptance of any offer must be demonstrated by execution of the acceptance found below and any subsequent

Request for Best and Final Offer, if issued. Acceptance shall create a contract having an order of precedence

as follows: In cases of conflict between documents comprising the contract, the order of precedence shall be (1)

Best and Final Offers, if any, (2) special terms and conditions specific to this IFB/RFQ, (3) specifications, (4)

Department of Information Technology Terms and Conditions of this IFB/RFQ, and (5) the agreed portions of

the awarded Vendor’s offer. No contract shall be binding on the State until an encumbrance of funds has

been made for payment of the sums due under the contract.

EXECUTION

In compliance with this Invitation for Bid / Request for Quote, and subject to all the conditions herein, the

undersigned offers and agrees to furnish any or all Services or goods upon which prices are offered, at the

price(s) offered herein, within the time specified herein. By executing this offer, I certify that this offer is submitted

competitively and without collusion.

Failure to execute/sign offer prior to submittal shall render offer invalid. Late offers are not acceptable.

OFFEROR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY, STATE & ZIP:

PRINT NAME & TITLE OF PERSON SIGNING:

TELEPHONE NUMBER: TOLL FREE TEL.

FAX NUMBER:

AUTHORIZED SIGNATURE:

DATE:

E-MAIL:

Offer valid for thirty (30), days from date of offer opening unless otherwise stated here: ____ days

ACCEPTANCE OF OFFER

If any or all parts of this IFB/RFQ are accepted, an authorized representative of the University of North Carolina

shall affix their signature hereto. A copy of this acceptance will be forwarded to the successful vendor(s).

FOR STATE USE ONLY

Offer accepted and contract awarded on ______________________________, as indicated on attached certification,

by _____________________________________________ (Authorized representative of The University of North Carolina).

IFB/RFQ Number: SOLEE1125

TABLE OF CONTENTS

1.0 INTENT, USE, DURATION AND SCOPE .............................................................................................. 3

2.0 GENERAL INFORMATION .................................................................................................................... 3

2.1. VENDOR QUESTIONS .......................................................................................................................... 3

2.3. ADDENDA .............................................................................................................................................. 3

2.4. OFFER SUBMITTAL...............................................................................................................................3

2.5. BASIS FOR REJECTION........................................................................................................................ 4

2.6. LATE OFFERS ....................................................................................................................................... 5

2.7. NON-RESPONSIVE OFFERS ................................................................................................................ 5

2.8. NOTICE TO VENDORS..........................................................................................................................5

2.9. E-PROCUREMENT SOLICITATION....................................................................................................... 5

2.10. DISTRIBUTORS AND RESELLERS ..................................................................................................... 5

2.11. POSSESSION AND REVIEW ............................................................................................................... 6

2.12. BEST AND FINAL OFFERS (BAFO) .................................................................................................... 6

2.13. AWARD ................................................................................................................................................ 6

2.14. POINTS OF CONTACT ........................................................................................................................ 7

3.0 SPECIFICATIONS ................................................................................................................................. 7

3.1. VENDOR STANDARD AGREEMENT(S)................................................................................................ 7

3.2. VENDOR UTILIZATION OF WORKERS OUTSIDE U.S. – DISCLOSURE STATEMENT ....................... 8

3.3. E-VERIFY .............................................................................................................................................. 9

3.4. DESCRIPTIVE LITERATURE ................................................................................................................. 9

3.5 IDENTITY AND ACCESS MANAGEMENT .............................................................................................. 9

3.7. PRODUCT RECALL ............................................................................................................................ 10

3.8. WARRANTY ......................................................................................................................................... 10

3.9. CONTRACT TERM............................................................................................................................... 11

3.10. SPECIFICATIONS .............................................................................................................................. 11

4.0 PRICING.............................................................................................................................................. 14

5.0 ADDITIONAL INFORMATION.............................................................................................................. 14

5.1. HISTORICALLY UNDERUTILIZED BUSINESSES ............................................................................... 14

5.2. RECYCLED CONTENT ........................................................................................................................ 14

5.3. ENERGY STAR PRODUCTS ............................................................................................................... 15

6.0 INSTRUCTIONS TO VENDORS.......................................................................................................... 15

7.0 UNIVERSITY OF NORTH CAROLINA INFORMATION TECHNOLOGY TERMS AND CONDITIONS. 17

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IFB/RFQ Number: SOLEE1125

1.0 INTENT, USE, DURATION AND SCOPE

The purpose of this Invitation for Bid is to establish a convenience contract for the use of the constituent

institutions and affiliates of the University of North Carolina. The convenience contract is an indefinite

quantity contract that will be for tools and systems for constituent institutional law enforcement

departments within the UNC System. These tools and systems include body-worn cameras (BWCs),

database storage for data derived from BWCs, less lethal devices, digital evidence management, access

to law enforcement-centric databases, and training in use of the listed tools and systems. The

convenience contract will allow for discounted pricing in tandem with the number of engaged campuses.

Goods and Services will be provided in accordance to the terms and conditions of this IFB/RFQ.

2.0 GENERAL INFORMATION

2.1. VENDOR QUESTIONS

Written questions concerning this Solicitation will be received until November 26, 2025, at noon

Eastern Time. They must be submitted to the contact person listed on Page One of this Solicitation

via SOLEE1125 Questions.

2.3. ADDENDA

The State may issue addenda if Vendor questions are permitted as described above, or if additional

terms, specifications, or other changes are necessary for this procurement. The University plans to

post an addendum containing the Vendor questions and the University’s answers to those Vendor

questions to the NC eVP website on or before December 2, 2025. It is important that all Vendors

bidding on this IFB/RFQ periodically check the NC eVP for any and all Addenda that may be issued

prior to the offer opening date. All addenda shall become an Addendum to this IFB/RFQ.

2.4. OFFER SUBMITTAL

Due Date:

Time:

December 8, 2025

10:00 a.m. Eastern Time

IMPORTANT NOTE: Vendor shall bear the risk for late submission due to unintended or

unanticipated delay—whether submitted electronically, delivered by hand, U.S. Postal Service,

courier or other delivery service. Vendor must include all the pages of this solicitation in their

response. It is the Vendor’s sole responsibility to ensure its offer has been delivered to this Office

by the specified time and date of opening. Any proposal delivered after the proposal deadline will be

rejected.

IMPORTANT NOTE: This is an absolute requirement. Late bids, regardless of cause, will not be

opened or considered, and will be automatically disqualified from further consideration. Vendor shall

bear the sole risk of late submission due to unintended or unanticipated delay. It is the Vendor’s sole

responsibility to ensure its proposal has been received as described in this RFP by the specified time

and date of opening. The time and date of receipt will be marked on each proposal when received.

Any proposal or portion thereof received after the proposal deadline will be rejected.

All proposal responses shall be submitted electronically via the electronic Vendor Portal (eVP).

Additional information can be found at the eVP updates for Vendors link:

https://eprocurement.nc.gov/news-events/evp-updates-vendors.

If confidential and proprietary information is included in the proposal, also submit one (1) signed,

REDACTED copy of the proposal. Such information may include trade secrets defined by N.C. Gen.

Stat. § 66-152 and other information exempted from the Public Records Act pursuant to N.C. Gen.

Stat. §132- 1.2. Vendor may designate information, Products, Services or appropriate portions of its

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Version August 26, 2025

IFB/RFQ Number: SOLEE1125

response as confidential, consistent with and to the extent permitted under the statutes and rules

set forth above. By so redacting any page, or portion of a page, the Vendor warrants that it has

formed a good faith opinion, having received such necessary or proper review by counsel and other

knowledgeable advisors, that the portions determined to be confidential and proprietary and

redacted as such, meet the requirements of the Rules and Statutes set forth above. However, under

no circumstances shall price information be designated as confidential.

PUBLIC RECORDS: The University of North Carolina is a state agency of the State of North

Carolina, accordingly, it receives public records requests for Vendor proposals and

contracts. In order to respond to such requests as promptly as possible, Vendor is strongly

encouraged to submit a redacted (Proprietary and Confidential Information Excluded) copy

of Vendor’s proposal(s) along with its proposal(s). Please note: pursuant to 01 NCAC 05B

.0103(d), COST INFORMATION SHALL NOT BE CONFIDENTIAL. The University of North

Carolina will provide Vendor notice of any public records request it receives for Vendor’s

redacted proposal. At all times Vendor shall be responsible for its redactions.

If the Vendor does not provide a redacted version of the proposal with its proposal submission, the

Department may release an unredacted version if a record request is received.

Failure to submit a proposal in strict accordance with these instructions shall constitute sufficient

cause to reject a Vendor’s proposal(s). Vendors are strongly encouraged to allow sufficient time to

upload proposals.

Critical updated information may be included in Addenda to this RFP. It is important that all Vendors

responding to this RFP periodically check the State’s eVP website for any Addenda that may be

issued prior to the bid opening date. All Vendors shall be deemed to have read and understood all

information in this RFP and all Addenda thereto.

a) All File names should start with the vendor’s name first, in order to easily determine all the files to

be included as part of the vendor’s response. For example, files should be named as follows:

Vendor Name-your file name.

b) File contents SHALL NOT be password protected, the file formats must be in .PDF, .jpeg, or png

format, and shall be capable of being copied to other sources.

c) If the vendor’s proposal contains any confidential information (as defined in Attachment B,

Paragraph #18), then the vendor must provide one (1) signed, original electronic offer and one (1)

redacted electronic copy.

d) The University requests that vendors merge or combine all parts of vendors’ submissions into a

single documents prior to submission via the eVP website.

2.5. BASIS FOR REJECTION

Pursuant to 9 NCAC 06B.0401, the State reserves the right to reject any and all offers, in whole or

in part; by deeming the offer unsatisfactory as to quality or quantity, delivery, price or service offered;

non-compliance with the specifications or intent of this solicitation; lack of competitiveness; error(s)

in specifications or indications that revision would be advantageous to the State; cancellation or

other changes in the intended project, or other determination that the proposed requirement is no

longer needed; limitation or lack of available funds; circumstances that prevent determination of the

best offer; or any other determination that rejection would be in the best interest of the State. Vendor

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IFB/RFQ Number: SOLEE1125

contact regarding this IFB/RFQ with anyone other than Bob Myers, Purchasing and Contract Analyst

for the University of North Carolina, may be grounds for rejection of said Vendor’s offer.

2.6. LATE OFFERS

Regardless of cause, late offers will not be accepted and will automatically be disqualified from

further consideration. It shall be the Vendor’s sole risk to ensure delivery at the designated office by

the designated time. Late offers will not be opened and may be returned to the Vendor at the

expense of the Vendor or destroyed if requested.

2.7. NON-RESPONSIVE OFFERS

Vendor offers will be deemed non-responsive by the State and will be rejected without further

consideration or evaluation if statements such as the following are included:

• “This offer does not constitute a binding offer”,

• “This offer will be valid only if this offer is selected as a finalist or in the competitive range”,

• “Vendor does not commit or bind itself to any terms and conditions by this submission”,

• “This document and all associated documents are non-binding and shall be used for discussion

purposes only”,

• “This offer will not be binding on either party until incorporated in a definitive agreement signed

by authorized representatives of both parties”, or

• A statement of similar intent.

2.8. NOTICE TO VENDORS

The State objects to and will not be required to evaluate or consider any additional terms and

conditions not previously agreed to by the State and submitted with an Offeror’s response.

This applies to any language appearing in or attached to the document as part of the Offeror’s

response. By execution and delivery of this Invitation for Bids / Request for Quote and

response(s), the Offeror agrees that any additional terms and conditions, whether submitted

purposely or inadvertently, shall have no force or effect.

2.9. E-PROCUREMENT SOLICITATION

This is NOT an E-Procurement solicitation. Paragraphs #47 a) and #47 b) of the attached Department

of Information Technology Terms and Conditions, do not apply to this solicitation.

The Terms and Conditions made part of this solicitation contain language necessary for the

implementation of North Carolina’s statewide E-Procurement initiative. It is the Vendor’s

responsibility to read these terms and conditions carefully and to consider them in preparing the offer.

By signature vendor acknowledges acceptance of all terms and conditions including those related to

E-Procurement.

a) General information on the E-Procurement service can be found at http://eprocurement.nc.gov/

b) Within two days after notification of award of a contract, vendor must register in NC E-

Procurement @ Your Service at the following web site: https://vendor.ncgov.com/vendor/login

c) As of the IFB/RFQ submittal date, the Vendor must be current on all e-Procurement fees. If the

Vendor is not current on all E-Procurement fees, the State may disqualify the Vendor from

participation in this IFB/RFQ.

2.10. DISTRIBUTORS AND RESELLERS

“Resellers” as used herein, refers to businesses that routinely sell or distribute Vendor’s Products,

and may include “Distributors”, “Value Added Resellers” (VARs), “Original Equipment

Manufacturers” (OEMs), Channel Partners, or such other designations. These businesses must be

approved by the State prior to placement of any orders. Any contract established will be subject to

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Version August 26, 2025

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	68-SOLEE1125
Project Title:	Law Enforcement Equipment
Description:	A convenience contract for law enforcement equipment for the use of the constituent institutions and affiliates of the University of North Carolina.
Opening Date:	12/8/2025 10:00 AM
Posted Date:	11/20/2025
Status:	Open
Department:	UNC - SYSTEM OFFICE


Solicitation Number * 68-SOLEE1125	Department UNC - SYSTEM OFFICE	Status Reason Open
Opening Date 2025-12-08T10:00:00.0000000	Posted Date * 2025-11-19T16:13:31.0000000Z	Commodity Code Law enforcement
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner # Bob Myers
Description A convenience contract for law enforcement equipment for the use of the constituent institutions and affiliates of the University of North Carolina.

Attachments 68-SOLEE1125.pdf (391.11 KB)

Law Enforcement Equipment

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See also