Pest Control for District Facilities

COSUMNES COMMUNITY SERVICES DISTRICT
REQUEST FOR PROPOSALS (RFP)
FOR
Pest Control for District Facilities
Bid #DA-27-005
Release Date: July 27, 2026
Proposal Deadline: August 17, 2027
Proposals must be received via email at the email address below by deadline.
Lauren Hatch Email:
LaurenHatch@CosumnesCSD.gov
Cosumnes Community Services District
8820 Elk Grove Blvd.
Elk Grove, CA 95624

Cosumnes Community Services District RFP
Facility Pest Control, Bid #DA-27-005
SECTION 1 - PURPOSE
Cosumnes Community Services District ("District") is seeking proposals from qualified pest
control contractors to furnish all labor, materials, parts, equipment, and all work necessary and
incidental to perform recurring pest control services as outlined in the attached scope of work,
Exhibit "A". All facilities are in the City of Elk Grove, or the City of Galt, and are maintained by
the District. Structures include fire stations, recreation centers, and other public facilities.
Length of Agreement
The District intends to select an operator who is registered and licensed in the State of California
to provide pest control services to the District and to enter a three (3) year agreement with the
District's right to renew agreement, under mutually agreed upon terms, for two (2) additional
one (1) year periods.
SECTION 2 - DISTRICT PROFILE
The District is located in California's Central Valley in the southern portion of Sacramento
County, four miles south of the Sacramento City limits. The District is the largest community
services district in California, encompassing 157 square miles and serving an estimated
population of 210,000.
The District is a regional agency providing fire protection services to the cities of Elk Grove and
Galt, as well as unincorporated areas in southern Sacramento County. Additionally, the District
provides parks and recreation services exclusively to the Elk Grove community.
The District is dedicated to enhancing the quality of life of the residents, businesses, visitors,
and employees within the diverse community by protecting lives, property, and the
environment through superior fire suppression, emergency medical services, fire prevention,
and special operations response; and by providing parks and recreation services through well-
maintained parks and recreational opportunities for health, wellness, and social interactions.
SECTION 3 - LICENSURE REQUIREMENTS AND REFERENCES
Each contractor shall be licensed pursuant to the Business and Professions Code. Contractor
must possess current and valid California Department of Pesticide Regulation applicable
license(s)/certifications required to perform the Pest Control Services required in the scope of
work.
Contractors who are ineligible to perform work on a public works project pursuant to Section
1777.1 or 1777.7 of the Labor Code are prohibited from submitting a Proposal on this project.
Each Contractor shall submit at least three recent references in Exhibit "B" for similar work.
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Cosumnes Community Services District RFP
Facility Pest Control, Bid #DA-27-005
RFP Coordinator
All communications concerning this RFP must be submitted via email to the RFP Coordinator
identified below. The RFP Coordinator will be the sole point of contact for this RFP.
Lauren Hatch, Administrative Analyst
Cosumnes Community Services District
8820 Elk Grove Blvd.
Elk Grove, CA 95624
Email: LaurenHatch@CosumnesCSD.gov
RFP Amendment and Cancellation
The District reserves the unilateral right to amend this RFP in writing at any time. The District
also reserves the right to cancel or reissue the RFP in its sole discretion. If an amendment is
issued, the District shall provide notice of the amendment to all Contractors. In addition, the
District shall post the amendment on its website at http://www.yourcsd.com. Contractors shall
respond to the final written RFP and any exhibits, attachments, and amendments thereto.
RFP Questions
Specific questions concerning the RFP should be submitted via e-mail to the RFP Coordinator
prior to the "Deadline for Questions." Contractor questions should clearly identify the relevant
section of the RFP, and page number(s) related to the question being asked. The questions
submitted, and the District's responses, shall be posted on the District's website at
http://www.yourcsd.com.
Proposal Submittal
Proposals must be submitted no later than August 17, 2026, at 12:00 PM. Proposals received
after this time and date will not be considered.
Contractors must submit an electronic copy (a single .pdf file containing all submitted material)
to the RFP Coordinator:
Lauren Hatch, Administrative Analyst Email:
LaurenHatch@CosumnesCSD.gov
Email submissions will receive a reply within 24 business hours that the proposal has been
received (during regular business hours). If a reply is not received, please contact Lauren
Hatch at LaurenHatch@CosumnesCSD.gov.
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Cosumnes Community Services District RFP
Facility Pest Control, Bid #DA-27-005
SECTION 6 - PROPOSAL SUBMISSION REQUIREMENTS
* Complete and Sign Statement of Qualifications and References (Exhibit "B").
* Completed Contractor Acknowledgment (Exhibit "C")
* Completed Facility Information and Bid Form (Exhibit "D")
Incomplete proposals and proposals received after the time specified above will be returned.
Proposals shall be valid for 120 calendar days after the time specified above.
SECTION 7 - PROPOSAL EVALUATION
Proposals will be evaluated using the categories listed below.
1. Qualifications, Experience and References
2. Rates, Charges, Affordability, and Cost Control
3. Quality and Responsiveness of the Proposal
SECTION 8 - GENERAL TERMS AND CONDITIONS
Collusion
By submitting a response to the RFP, each Contractor represents and warrants that its response
is genuine and not made in the interest of or on behalf of any person not named therein; that the
Contractor has not directly induced or solicited any other person to submit a sham response or
encouraged any other person to refrain from submitting a response; and that the Contractor has
not in any manner colluded to secure any improper advantage over any other person submitting
a response.
Gratuities
No person will offer, give, or agree to give any District employee or its representatives any
gratuity, discount or offer of employment in connection with the award of contract by the District.
No District employee or representative will solicit, demand, accept, or agree to accept from any
other person a gratuity, discount, or offer of employment in connection with a District contract.
Required Review and Waiver of Objections by Contractors
Contractors should carefully review this RFP and all attachments and submit comments,
questions, defects, objections, or any other matter requiring clarification or correction
(collectively called "comments") in writing to the District no later than the deadline established in
this RFP. This will allow issuance of any necessary amendments and help prevent the opening
of defective proposals upon which contract award could not be made.
Protests based on any alleged defect with the RFP will be considered waived and invalid unless
the Contractor brings the alleged defect to the attention of the District, in writing, by the deadline
as established in this RFP.
Nondiscrimination
No person will be excluded from participation in, be denied benefits of, be discriminated against
in the admission or access to, or be discriminated against in treatment or employment in the
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Cosumnes Community Services District RFP
Facility Pest Control, Bid #DA-27-005
District's contracted programs or activities on the grounds of disability, age, race, color, religion,
sex, national origin, or any other classification protected by federal or California State
Constitutional or statutory law; nor will they be excluded from participation in, be denied benefits
of, or be otherwise subjected to discrimination in the performance of contracts with the District
or in the employment practices of the District's contractors. Accordingly, all Contractors entering
into contracts with the District will, upon request, be required to show proof of such
nondiscrimination and to post in conspicuous places, available to all employees and applicants,
notices of nondiscrimination.
Proposal Preparation Costs
The District will not pay any costs associated with the preparation, submittal, or presentation of
any proposal made in response to this RFP.
Proposal Withdrawal
To withdraw a proposal, the Contractor must submit a written notice of intent to withdraw, signed
by an authorized representative, to the RFP Coordinator. After withdrawing a previously
submitted proposal, the Contractor may submit another proposal at any time up to the deadline
for submitting proposals.
Proposal Errors
Contractors are liable for all errors or omissions contained in their proposals. Contractors will
not be allowed to alter proposal documents after the deadline for submitting a proposal.
Incorrect Proposal Information
If the District determines that a Contractor has provided, for consideration in the evaluation
process or contract negotiations, incorrect information which the Contractor knew or should have
known was materially incorrect, that proposal will be determined non-responsive and will be
rejected.
Assignment and Subcontracting
The Contractor may not subcontract, transfer, or assign any portion of the contract without prior,
written approval from the District. Each subcontractor must be approved in writing by the District.
The substitution of one subcontractor for another may be made only at the discretion of the
District and with prior, written approval from the District.
Notwithstanding the use of approved subcontractors, the Contractor, if awarded a contract under
this RFP, will be the prime contractor and will be responsible for all work performed and will be
responsible for all costs to subcontractors for services provided by the Contractor. The
Contractor is prohibited from performing any work associated with this RFP or using contractors
for any service associated with this RFP offshore (outside the United States).
Right to Refuse Personnel
The District reserves the right to refuse, at its sole discretion, any subcontractors or any
personnel provided by the Contractor or approved subcontractors. The District reserves the right
to interview and approve all Contractor staff members in District's sole discretion. Contractor's
staff may be subject to the District's background and drug testing processes at any time.
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Cosumnes Community Services District RFP
Facility Pest Control, Bid #DA-27-005
Proposal of Additional Services
If Contractor offers services in addition to those required by and described in this RFP, those
additional services may be added to the contract before contract signing at the sole discretion
of the District.
Licensure
Before a contract pursuant to this RFP is signed, the Contractor must hold all necessary
business and professional licenses. The District may require any or all Contractors to submit
evidence of proper licensure.
Conflict of Interest and Proposal Restrictions
By submitting a response to the RFP, the Contractor certifies that no amount will be paid directly
or indirectly to an employee or official of the District as wages, compensation, or gifts in
exchange for acting as an officer, agent, employee, subcontractor, or consultant of the
Contractor in connection with the procurement under this RFP.
Notwithstanding this restriction, nothing in this RFP will be construed to prohibit another
governmental entity from making a proposal, being considered for award, or being awarded a
contract under this RFP.
Any individual, company, or other entity involved in assisting the District in the development,
formulation, or drafting of this RFP or its scope of services will be considered to have been given
information that would afford an unfair advantage over other Contractors, and said individual,
company, or other entity may not submit a proposal in response to this RFP.
Contract Negotiations
After a review of the proposals and completion of the demonstration and proof of concept, the
District intends to enter into contract negotiations with the selected Contractor(s). These
negotiations could include all aspects of services and fees.
Execution of Contract
If the selected Contractor(s) does not execute a contract with the District within fifteen (15)
business days after notification of selection, the District may give notice to that Contractor of the
District's intent to select from the remaining Contractors or to call for new proposals, whichever
the District deems appropriate.
Right of Rejection
The District reserves the right, in its sole discretion, to reject any and all proposals or to cancel
this RFP in its entirety at any time.
Any proposal received which does not meet the requirements of this RFP may be considered to
be nonresponsive, and the proposal may be rejected. Contractors must comply with all of the
terms of this RFP and all applicable State laws and regulations. The District may reject any
proposal that does not comply with all of the terms, conditions, and performance requirements
of this RFQ.
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Cosumnes Community Services District RFP
Facility Pest Control, Bid #DA-27-005
Contractors may not restrict the rights of the District or otherwise qualify their proposals. If a
Contractor does so, the District may determine the proposal to be a nonresponsive counter-offer,
and the proposal may be rejected.
The District reserves the right, in its sole discretion, to waive variances in technical proposals
provided such action is in the best interest of the District. Where the District waives minor
variances in proposals, such waiver does not modify the RFP requirements or excuse the
Contractor from full compliance with the RFP. Notwithstanding any minor variance, the District
may hold any Contractor to strict compliance with the RFP.
The District reserves the right, at its sole discretion, to request clarifications of proposals or to
conduct discussions for the purpose of clarification with any or all Contractors. The purpose of
any such discussions shall be to ensure full understanding of the proposal. Discussions shall
be limited to specific sections of the proposal identified by the District and, if held, shall be after
initial evaluation of Proposals is complete. If clarifications are made as a result of such
discussion, the Contractor shall submit such clarifications in writing to the District.
Disclosure of Proposal Contents
All proposals and other materials submitted in response to this RFP process become the
property of the District. Selection or rejection of a proposal does not affect this right. All proposal
information, including detailed price and cost information, will be held in confidence during the
evaluation process. Upon the completion of the evaluation of proposals, the proposals and
associated materials will be open for review by the public to the extent allowed by the California
Public Records Act (Government Code Sections 6250-6270 and 6275-6276.48). By submitting
a proposal, the Contractor acknowledges and accepts that the contents of the proposal and
associated documents will become open to public inspection.
Proprietary Information
The master copy of each proposal will be retained for official files and will become public record
after the award of a contract unless the proposal or specific parts of the proposal can be shown
to be exempt by law (Government Code 6276). Each Contractor may clearly label part of a
proposal as "CONFIDENTIAL" if the Contractor thereby agrees to indemnify and defend the
District for honoring such a designation. The failure to so label any information that is released
by the District will constitute a complete waiver of all claims for damages caused by any release
of the information.
Severability
If any provision of this RFP is declared by a court to be illegal or in conflict with any law, the
validity of the remaining terms and provisions will not be affected and, the rights and obligations
of the District and Contractors will be construed and enforced as if the RFP did not contain the
particular provision held to be invalid.
Proposal Amendment
The District will not accept any amendments, revisions, or alterations to proposals after the
deadline for proposal submittal unless such is formally requested, in writing, by the District.
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Cosumnes Community Services District RFP
Facility Pest Control, Bid #DA-27-005
Commitment to Diversity, Equity, and Inclusion
The District has a commitment to conduct business with entities that follow sustainable practices
and provide safe and healthy workplaces for the individuals employed. In addition, the District is
committed to ensuring that diversity, inclusiveness, and equity are integral parts of day-to-day
management, work, and service delivery. Contractors are encouraged to review the District's
equity statement at www.yourcsd.com/DEI.
Climate Action Plan and Environmental Sustainability
The District's Climate Action Plan/Sustainability Action Plan (CAP/SAP) is intended to increase
the environmental sustainability of the District in terms of GHG emission reductions as well as
long-term operational efficiency, waste prevention, reduction in the consumption of natural
resources, and minimization or elimination of potential adverse effects to the environment that
could otherwise occur during District operations. Contractors are required to engage in
environmental sustainability practices when working on District Projects.
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Cosumnes Community Services District RFP
Facility Pest Control, Bid #DA-27-005
EXHIBIT A - SCOPE OF WORK
FACILITY PEST CONTROL
Background
The District is seeking a well-qualified firm to provide a comprehensive facility pest control
program for all District buildings. The work shall result in environments free from, but not limited
to, the following pests:
* Spiders, cockroaches, and beetles
* Crickets and other hoppers
* Ants (all species), earwigs, sow bugs, silverfish, and other crawling insects
* Fleas and other biting insects
* Wasps, hornets, and other stinging insects nesting in interior or exterior areas
* Moths and other flying pests
* Weevils and food pests
Additional Contractor Requirements
* Provide services as needed for mice, rats, and other rodents.
* Furnish all materials, transportation, labor, and equipment necessary to perform pest
management services for specified District facilities.
* Perform all interior and exterior pest control services in accordance with Federal, State
and Local laws and regulations presently established or that may be established during
the term of the contract. All chemical products used must be approved for its intended
use and applied in a manner consistent with regulations established by the State of
California. Contractor shall not apply any pesticide product that has not been approved
for the use by federal and state regulatory agencies.
* Coordinate pest management service visits with staff in charge of facilities to ensure no
disruption of normal operations of the facilities.
* Contractor is expected to follow the guidelines set forth in the "Healthy Schools Act"
when applications are made in areas within 10 feet of a school site or an area utilized by
school related programs.
* Require personnel working in or around District facilities to wear distinctive uniform
clothing and always carry a business ID.
* Handle reported pest issues between scheduled service visits within 24 hours of
notification.
* Remove and dispose of all excess or unneeded chemicals, materials, or equipment after
the application is completed.
* The Contractor shall provide computerized monthly activity report(s) to the District.
* The Contractor will provide the District with electronic copies of MDS sheets for all applied
chemicals on a monthly basis
* All monthly fees for associated work shall be itemized on a single monthly invoice to the
District.
* Assign the same technicians with as much consistency as possible to the sites.
* Damages: The Contractor will be responsible for all damages to the facility or contents
caused by Contractor, their staff, or subcontractors during the performance of their duties.
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