PURCHASE AND DELIVERY OF T-SHIRTS FOR MARATHON & SPECIAL EVENTS

ASHANTI PLANCARTE, BUYER II

APLANCARTE@MCALLEN.NET

BID NOTICE

Solicitation Type and Name : Invitation to Bid for a Supply Contract for the Purchase and Delivery of T-Shirts for Marathon & Special Events

Solicitation Number : 08-25-SP16-561

Description: The City of McAllen is soliciting electronic bids for a Supply Contract for the Purchase and Delivery of T-Shirts for Marathon & Special Events.

Bid Opening : Sealed electronic bids addressed to Mr. Isaac J. Tawil, City Manager, will be received until Thursday, August 7, 2025 at 3:00 p.m. Central Daylight Time (CDT) at which time they shall be publicly opened in a meeting held in McAllen City Hall, 2 ^nd floor, Conference Room 2A. Bid Opening is also available through Zoom Meeting at: https://us06web.zoom.us/j/85731343064?pwd=67t2Zzymmg1ZslbEy9M1fFrabioocA.1

Call in number: +1 346 248 7799 US (Houston); Meeting ID: 857 3134 3064 ; Passcode: 709801 . Additional Zoom login/meeting information is available in the City’s bidding portal. All bid responses are only to be submitted electronically only through the City of McAllen’s bidding portal: https://mcallen.procureware.com , on or before the aforementioned date and time. Original, hard copy and/or late bids shall not be accepted.

Pre-Submittal Conference : City of McAllen, City Hall, 2 ^nd Floor, Conference Room 2A, 1300 Houston Ave, McAllen, Texas 78501 Thursday, July 31, 2025 at 10:00 a.m. CDT . Pre-Submittal Conference is also available through virtual Zoom meeting at: https://us06web.zoom.us/j/89449400323?pwd=keWKIcRlRWhcGXaM0od2QnK4gzVD4b.1 Call in number: +1 346 248 7799 US (Houston); Meeting ID: 894 4940 0323 ; Passcode: 667662 . Additional Zoom login/meeting information is available in the City’s bidding portal. All prospective bidders are encouraged to be in attendance. All prospective bidders are encouraged to be in attendance.

To view this solicitation and submit a bid response, you must first register in the City’s bidding portal at: https://mcallen.procureware.com . Solicitation documents will not be mailed, e-mailed, or provided in person. Once registered, you will also be added to the solicitation distribution list for changes and/or additions via Addenda form.

A Bidder’s Bond from a reliable surety company licensed to operate in the State of Texas or certified Cashier’s Check, (Bid Security) payable without recourse to the City of McAllen, for the amount of not less than five percent (5%) of the total bid shall be submitted via a sealed envelope as a guaranty that if awarded the contract, the bidder will enter into a contract with the City of McAllen. The Bidder’s bid security shall be submitted before the above-mentioned electronic bid opening date and time. Failure to submit the bid security shall be grounds for disqualification.

Original Bid Security shall be delivered in a sealed envelope and clearly marked as follows:

BID SECURITY FOR PROJECT NO. 08-25-SP16-561 PURCHASE AND DELIVERY OF T-SHIRTS FOR MARATHON & SPECIAL EVENTS

Hand-deliver Bid Security or if using Land Courier (i.e., FedEx, UPS):

1300 Houston Avenue; Attn: Purchasing & Contracting Department; McAllen, Texas 78501

Mail Bid Security: P.O. Box 220, McAllen, TX 78505-0220

The City of McAllen reserves the right to refuse and reject any or all Bids and to waive any or all formalities or technicalities, or to accept the bid considered the best value to the City, and to hold the bids for a period of sixty ( 60 ) days without taking action.

Applicable Product Categories : 200-10 Athletic Clothing; 200-70 Shirts, Dress and Casual; 200-74 Silk Screened Shirts, Jackets, Hats, etc.; 037-52 Novelties and Advertising Specialty Products, Including Biodegradable; 052-32 Fabric Designs (Silk Screen, etc.); 966-84 Silk Screen Printing.

CITY OF MCALLEN – PURCHASING AND CONTRACTING