Pavement Markings Services

Docusign Envelope ID: E75A98CD-400B-8717-80CD-7B62AEEF10A9
CITY OF THORNTON
REQUEST FOR PROPOSALS
FOR
PAVEMENT MARKING SERVICES
PROJECT NO. 319-26
October 2026

Docusign Envelope ID: E75A98CD-400B-8717-80CD-7B62AEEF10A9
II. INDEX OF CONTENTS
I. TITLE PAGE
II. INDEX OF CONTENTS
III. NOTICE REQUEST FOR PROPOSALS
IV. PROPOSAL INSTRUCTIONS AND INFORMATION
V. PROPOSAL PREPARATION
VI. EXHIBIT 1 - ACCEPTANCE OF CONDITIONS STATEMENT
VII. EXHIBIT 2 - AGREEMENT
EXHIBIT A SERVICE PROVIDER'S GENERAL SCOPE OF WORK
AND SPECIFICATIONS
EXHIBIT B SERVICE PROVIDER'S KEY PERSONNEL AND
SUBCONTRACTORS LISTING
EXHIBIT C SCHEDULE OF CHARGES
EXHIBIT D GENERAL CONDITIONS
EXHIBIT E LABOR AND MATERIAL PAYMENT BOND FORM
EXHIBIT F PERFORMANCE BOND
VIII. EXHIBIT 3 - REFERENCE AUTHORIZATION AND RELEASE FORM
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III. NOTICE
REQUEST FOR PROPOSALS
The City of Thornton, Colorado, ("Thornton") respectfully requests separate sealed Proposals
for Pavement Markings Services, Project No. 319-26 (hereinafter referred to as "Project").
Proposals will be received until 3:00 p.m., local time, October 21, 2026 in the Contract
Administration Office, 9500 Civic Center Drive, 2nd Floor City Hall, Thornton, CO 80229-4326.
Approved Methods for Submission of Proposals:
Electronic proposals shall be submitted/uploaded to BidnetDirect.com website in response to
this solicitation.
Or Physical proposals may be submitted by mail or courier service;
Late Proposals will not be accepted under any circumstances.
Project Description: Thornton is seeking Proposals from Service Providers to provide Pavement
Marking Services on an on-call, as-needed basis under an open-ended General Service
Agreement. Thornton reserves the right to award to multiple Service Providers. Nothing herein
guarantees any minimum amount of Service to any Service Provider. Thornton requires one
(1) or more firms to perform the required Work for the Project. These Services may be required
by Thornton's Infrastructure, Building Maintenance, or other Departments. Service under this
agreement will be issued and performed under Task Assignments. The Agreement shall
terminate on December 31, 2032, unless sooner terminated by Thornton's issuance of a
Termination Notice. Rate adjustments may be re-negotiated on an annual basis upon request.
Rate adjustments are limited to no greater than the increase in the Denver-Boulder-Greeley
Consumer Price Index as published by the Bureau of Labor Statistics.
COOPERATIVE PURCHASING:
Thornton encourages the proper use of cooperative purchasing and reserves the right to
make results of this solicitation available to other governmental agencies seeking like
equipment, goods, or services. Other agencies using this solicitation, in agreement with the
Service Provider, must do so according to regulations established by their individual
organizations and accept sole responsibility for its use. The terms and conditions of any
resulting transaction shall be exclusively between the Service Provider and the other
agencies. Service Provider and the other agencies using this solicitation in a cooperative or
"piggy-back" fashion, agree to defend and hold harmless Thornton from any dispute or action
arising from its use.
Thornton utilizes the BidNet Direct System at www.BidNetDirect.com to distribute official copies
of the Request for Proposals ("RFP") for use in preparing Proposals. Proposing firms will be
required to register with the website to download the RFP documents and addenda. There is
no charge by BidNet Direct for this service. If you experience problems with the BidNet Direct
website, please call 1-800-835-4603 for assistance. Proposing firms are required to
acknowledge all addenda with their Proposal and are encouraged to either register with the
website or to request to view the addenda posted on the Contract Administration bulletin board
prior to submission of a Proposal. Proposing firms that do not acknowledge all addenda may
be considered non-responsive. Upon request, the RFP documents, including addenda, are
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also available for viewing on the City of Thornton Website,
https://solicitations.thorntonco.gov/solicitations or at the Contract Administration office located
on the 2nd floor of City Hall at 9500 Civic Center Drive, Thornton, CO. Proposing firms that do
not have download and/or printing capability in-house may contact a commercial reprographics
company for assistance with downloading and printing the RFP.
Late Proposals will not be accepted under any circumstances. Any Proposal(s) received after
the scheduled time for closing will be returned to the proposing firm unopened. Sole
responsibility rests with the proposing firm to see that their Proposal is received on time.
Thornton reserves the right to reject any and all Proposals, in part or in whole, and to award
the Project to the most responsive and responsible firm as deemed in the best interest of
Thornton; further, the right is reserved to waive any formalities or informalities contained in said
Proposal(s).
Physical proposals shall be submitted in a sealed envelope plainly marked on the outside with
proposing firm's name and address and "Request for Proposals, Pavement Markings
Services, Project No. 319-26". Proposals delivered by mail or courier service shall be in a
sealed envelope inserted into a separate mailing envelope. On the outside of the mailing
envelope note "Proposal Enclosed, Pavement Markings Services, Project No. 319-26 ".
Proposals submitted electronically shall be uploaded to the Vendor's portal through the
BidNetDirect.com website and shall follow the process/guidelines identified on the website and
this solicitation.
Any questions concerning this Project shall be directed in writing to Keith Griess, Sr. Contract
Administrator, E-mail - Keith.griess@ThorntonCO.gov, 8:00 a.m. to 5:00 p.m., local time,
Monday through Friday, excluding holidays. The deadline for submission of questions is ten
(10) Calendar Days prior to the date set for submission of Proposals.
Date First Published: September 30, 2026
Published at: BidNet Direct, COT Website & the Contracts & Purchasing Bulletin Board.
9/29/2026
Signed: _________________________________ Date: _____________
Dennis Laurita
Contracts Supervisor
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IV. PROPOSAL INSTRUCTIONS AND INFORMATION
Thornton is soliciting written Proposals from qualified firms for Pavement Markings Services,
Project No. 319-26. To be eligible for consideration, the proposing firm must be capable of
supplying the services as noted herein, and must also meet all other criteria outlined in this
RFP.
A. INQUIRIES AND CORRECTIONS
All inquiries relating to this request shall be addressed in writing to:
City of Thornton
Attn: Keith Griess, Sr. Contract Administrator
9500 Civic Center Drive
Thornton, CO 80229-4326
Email: Keith.griess@ThorntonCO.gov
If a proposing firm, finds discrepancies in or omissions from the RFP, or should require
additional clarification of any part thereof, a written request for interpretation shall be
submitted to the Contract Administrator. Any interpretation of or change made to the
RFP will be made by written addendum to each proposing firm, and will become part of
the RFP and of any Contract awarded. Thornton will not be responsible for the accuracy
of any ORAL EXPLANATIONS, INTERPRETATIONS, OR REPRESENTATIONS. All
inquiries shall be made in writing and all responses will be provided in writing, with
responses being made available to all proposing firms. To be given consideration,
inquiries must be received at least ten (10) Calendar Days prior to the date established
for the submission of the Proposal. It shall be the responsibility of each proposing firm
to verify that every addendum has been received prior to submitting Proposals.
B. SUBMITTAL DATE AND LOCATION
All Proposals must be received at Thornton City Hall, City of Thornton, 9500 Civic
Center Drive, 2nd Floor City Hall, Thornton, Colorado 80229-4326 or submitted via the
BidNetDirect.com vendor portal prior to 3:00 p.m. local time on October 21, 2026.
Physical proposals must be submitted in a sealed envelope plainly marked "Request
for Proposals, Pavement Markings Services, Project No. 319-26.", and addressed
to the Contracts Manager. Proposing firm's name and address shall also appear on the
outside of the sealed envelope containing the Proposal. If the Proposal is sent by U.S.
mail or courier service, the Proposal shall be contained in a sealed inner envelope or
box, which is then inserted into the mailing envelope or box. Indicate "Proposal
Enclosed, Pavement Markings Services, Project No. 319-26," on the outside of the
mailing envelope or box.
C. LATE AND ELECTRONIC PROPOSALS
Late Proposals will not be accepted under any circumstance, and any Proposal so
received shall be returned to the proposing firm unopened. In addition, proposals
received via electronic devices other than the BidnetDirect.com website (i.e. e-mail) are
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not acceptable and will be rejected upon receipt. Proposing firms will be expected to
allow adequate time for delivery of their Proposals either by airfreight, postal service, or
other means.
D. CONFIDENTIAL AND PROPRIETARY INFORMATION
Prior to Award, any information contained within the Proposal may be held confidential
and proprietary by Thornton as solely determined by Thornton. After Award, the
information within the Proposal becomes public information with the exception of
information that has been clearly marked as confidential and proprietary by the
proposing firm. Any information marked confidential shall comply with Colorado's Open
Records Act and other applicable statutes. Thornton shall be held harmless from any
claims arising from the release of confidential and proprietary information not clearly
designated as such by the proposing firm. In general, it is not acceptable to Thornton
to mark information other than financial statements, project financing data, litigation
history, tax audit history, or client lists as confidential and proprietary. Further, it is not
acceptable to mark price proposal information as confidential and proprietary. Failure
to adhere to these restrictions may result in the Proposal being deemed non-responsive.
E. DEFINITION, CONTEXT, AND GENDER
Unless otherwise specified in this document, all words shall have a common meaning
unless the context in which they are used clearly requires a different meaning. Words
in the singular number include the plural, and in the plural include the singular.
Additionally, words of the masculine gender include the feminine and the neuter, and
when the sense so indicates, words of the neuter gender may refer to any gender.
F. CONDITIONS OF PROPOSAL SUBMITTAL
1. All proposing firms shall comply with all conditions, requirements, and
specifications contained herein, with any departure constituting sufficient cause
for rejection of the Proposal.
2. The Proposal must be signed by a duly authorized official of the proposing firm
submitting the Proposal.
3. No Proposal will be accepted from any person, firm, or corporation that is in
arrears for any obligation to Thornton, or that otherwise may be deemed
irresponsible or unresponsive by Thornton staff or Thornton City Council.
4. Only one (1) Proposal will be accepted from any person, firm, or corporation. If
multiple options are requested or offered, each option must be submitted under
a single Proposal and in a single envelope or box.
5. All terms and prices quoted must be firm for a period of sixty (60) Calendar Days
from the Proposal submittal date or until Award, whichever is sooner.
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6. Thornton reserves the right to reject any and all Proposals, or any part thereof.
The right is reserved to waive any formalities, or informalities contained in any
Proposal, and to award the Project to the most responsive and responsible
proposing firm as deemed in the best interest of Thornton.
7. All Proposals shall be prepared in a comprehensive manner as to content, but
no necessity exists for expensive binders or promotional material.
8. All costs, including travel and expenses incurred in the preparation of this
Proposal, shall be borne solely by the proposing firm.
9. Section 7.4 of the Thornton City Charter prohibits Thornton from entering into
any Contracts involving an amount in excess of one hundred dollars ($100) in
which an elective or appointive officer or any member of the officer's family has
any pecuniary interest, direct or indirect. Certain other restrictions may also
apply to Contracts in which an employee, member of a board or commission,
City Council Member or member of same's family has an existing or pending
financial or personal interest. For the purposes of this Charter Section, a
domestic partner shall be considered a family member. Therefore, the
proposing firm shall submit the following declaration contained in Exhibit "1",
Acceptance of Conditions Statement, with the Proposal:
No City Council Member, member of a board or commission, Municipal Judge,
City Manager, City Attorney, or employee of the City of Thornton, or any such
person's family member, domestic partner, or person assuming a relationship
being the substantial equivalent of the above, has an existing or pending direct
or indirect financial, pecuniary, or personal interest in the proposing firm or this
RFP, except as follows:
10. Thornton reserves the right to negotiate final terms with the selected proposing
firm that may vary from those contained in this document.
11. Thornton reserves the right to request a client list from the proposing firm, for the
purpose of determining potential conflicts of interest. Said list shall be
considered proprietary.
12. Thornton will not return Proposals, or other information supplied to Thornton, to
the proposing firms.
G. EVALUATION OF PROPOSALS
All Proposals will be evaluated by a Project Committee assigned by the City Manager,
or their designee. Proposals shall be evaluated on the basis of the Evaluation Criteria
noted here-in. Qualifications, experience, and the applicability of solutions offered to
meet Thornton's needs will be the major factors determining the selection, with pricing
being secondary. In addition, other pertinent information which becomes available
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during the evaluation, interview, or negotiations may be considered in the evaluation.
The committee may make a selection on the basis of the Proposals received, or may
choose to "short list" prospective firms for further consideration, which may include
interviews and or negotiations. The firm selected for the Award will be chosen on the
basis of the apparent greatest benefit to Thornton, and not necessarily on the basis of
lowest price. The City Manager or their designee, shall make the final determination of
the firm selected.
H. EVALUATION CRITERIA
To be minimally qualified for consideration for award, proposing firms must have
successfully provided similar services for other governmental agencies in the Colorado
front range corridor that have a similar degree of complexity and cost within the past five
(5) years.
Proposals shall be evaluated on the basis of the following criteria:
1. Responsiveness to the needs of Thornton and the degree to which the Proposal
meets or exceeds the terms of the RFP as detailed in the proposed means and
methods of accomplishing the services, and the scope of services offered.
Response times offered in the Proposal shall be given substantial consideration
in the evaluation.
2. Responsibility of the proposing firm, including the firm's financial capacity, and
its claims and litigation history.
3. Experience of the proposing firm in dealing with municipal or other governmental
agencies in projects of similar size, scope, and nature.
4. The proposing firm's engagement team, including the experience and resumes
of key personnel to be assigned.
5. Results of reference checks.
6. The proposing firms' billable hourly rates and markup percentages based on the
services to be provided.
I. GENERAL REQUIREMENTS OF THE SUCCESSFUL PROPOSING FIRM
1. The successful proposing firm shall enter into an Agreement with Thornton in the
form attached hereto as Exhibit 2 and incorporated by reference herein.
2. The successful proposing firm will be required to maintain insurance coverages
for the duration of the Agreement period as outlined in Exhibit 2.
3. The successful proposing firm shall be prohibited from assigning or
subcontracting the whole, or any part of the Agreement, without the prior written
consent of Thornton.
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4. The successful proposing firm shall not hire, discharge, promote, demote, or
otherwise discriminate in matters of compensation, terms, conditions, or
privileges of employment against any person otherwise qualified solely because
of race, color, creed, religion, national origin, ancestry, gender, physical or
mental disability, or age.
5. The successful proposing firm and its employees will operate as an independent
contractor and will not be considered employees of Thornton.
J. DIGITAL ACCESIBILITY
All reports, diagrams, drawings, etc., provided by the Vendor to Thornton shall be in an
electronic format that is usable to Thornton (e.g., Adobe PDF, Microsoft Office, etc.)
either through email or download, which shall become the property of Thornton. All
reports generated and submitted by the awarded Vendor to Thornton shall adhere to
the State of Colorado's Anti-Discrimination Act ("CADA"), including all digital
accessibility requirements. As of 2021, House Bill 21-1110 and related regulations (8
CCR 1501-11) promulgated by the State of Colorado's Office of Information Technology
("OIT") require all local government technology and electronic documents (i.e., Reports
generated in Adobe PDF, Word, etc.) to meet or exceed the applicable Website Content
Accessibility Guidelines ("WCAG") standards, regardless of if the product/information is
external facing or used solely by Thornton employees on an internal basis.
Proposing Vendors are to note that Thornton does not govern or have oversight over
these requirements. For more information on the CADA and WCAG guidelines, please
follow this hyperlink to the State's OIT website: https://oit.colorado.gov/hb21-1110-faq.
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V. PROPOSAL PREPARATION
A. Proposals submitted shall contain all information as requested herein, and any
additional information necessary to evaluate the overall benefit of the Proposal to
Thornton.
1. If your firm is submitting a physical proposal submission and not through the
Vendor portal of BidNet, then the following items shall also be included:
a. One (1) original paper copy of the proposal submission with the proposal
stamped as "Original".
b. One (1) electronic copy on a flash drive of the proposal submission.
Note: Vendors submitting confidential information shall only submit one copy of such
information. If allowed. when submitting electronically through the BidNetDirect.com
vendor portal, confidential information shall be submitted in a separate PDF format file
and marked confidential in both the file name and on the individual pages. When
submitting a physical proposal, confidential information shall be placed in a separate
sealed envelope and inserted into the main proposal submittal envelope or box. Any
information not marked as confidential will be considered public record.
B. Proposals shall include the following:
1. A cover letter stating the name, address, and telephone number of the proposing
firm, and bearing the signature of the person having the authority to make the
Proposal for the firm, and bind the firm in a formal Agreement with Thornton.
2. An executed Exhibit 1, Acceptance of Conditions Statement, which:
a. Affirms the acceptance of all conditions or requirements contained in the
RFP;
b. Contains acknowledgement of all addenda issued; and
c. Lists the names of any of the proposing firms' employees who are family
members of Thornton employees, officers, board, or Council Members.
3. The proposed Exhibit B, Service Provider's Personnel and Subcontractors
Listing, which is in Exhibit 2, Agreement, showing all key personnel and
subcontractors that are likely to be assigned to perform Service under the
Agreement.
4. The proposed Exhibit C, Schedule of Charges, which is in Exhibit 2, Agreement,
containing the billable hourly rates for all personnel proposed for assignment to
the Project team, hourly rates for owned equipment proposed for use on the
Project, and percent markups to cover insurance, bonds if required, and fee to
recover overhead and profit. Also, indicate Unit Prices for the items of Work
noted on the Proposal Form. Note that expense categories not identified in the
Schedule of Charges will not be reimbursed separately, but are assumed to be
included in the billable hourly rates or the percent markup, whichever is
applicable. Reimbursable expenses are reimbursed at cost. The proposed
Schedule of Charges will be the sole basis of payment for the successful firm.
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