Lumber and Building Materials, B27-4001A

When submitting a sealed bid, please be sure to put the bid title and bid number on the outside of the envelope
being mailed. Please attach a completed W9 to your bid response.
Vendor:
Bid Contact: Ordering Contact:
Address: Ordering Address:
Phone #: Ordering Phone #:
Fax #: Ordering Fax #:
E-Mail: Ordering E-Mail:
Tax ID Number: Web-Site:
Center for Instruction, Technology & Innovation (CiTi)
Oswego County Board of Cooperative Educational Services
179 County Route 64
Mexico, NY 13114
(315) 963-4253 phone
www.CiTiboces.org
www.CiTiboces.org/cooperativepurchasing
Specification and Instructions for the Supply of
Lumber and Building Materials
Bid Number: B27-4001A
Bid Contract Dates: September 1, 2026 to February 28, 2027
Date of Bid Opening: July 28, 2026 @ 1:00 p.m.
To be purchased by:
Center for Instruction, Technology & Innovation (CiTi)
Altmar-Parish-Williamstown Central School District
Central Square Central School District
Fulton City School District
Hannibal Central School District
Mexico Academy & Central School District
Oswego City School District,
Phoenix Central School District
Pulaski Academy & Central School District
Cooperative CiTi Bid Do not separate these sheets
Please refer all questions, in writing on the Bid Question Form to:
Holly Cheeley, Bid Specialist
CooperativeBids@CiTiboces.org
179 County Route 64
Mexico, NY 13114
(315) 963-4414 phone
All public bid openings hosted by The Center for Instruction, Technology & Innovation (CiTi) are made available virtually via the Zoom
platform. Bidders and members of the public can join the live bid opening virtually by sending an email request in advance of the opening
date and time to: CooperativeBids@citiboces.org. Bidders and members of the public who wish to join the bid opening in-person must follow
all visitor policy guidelines when present on CiTi property.

B27-4001A Lumber and Building Materials
Oswego County Board of Cooperative Educational Services
Holly Cheeley, Bid Specialist
This is a cooperative bid involving the Center for Instruction, 10. For Sealed Bid Submissions, bidders must supply signed hard
Technology & Innovation (CiTi) and the following school districts: copies of their completed bids in a sealed envelope marked
Altmar-Parish-Williamstown CSD, Central Square CSD, Fulton with the name of the bidder and the bid number on the front of
City SD, Hannibal CSD, Mexico Academy & CSD, Oswego City the envelope to the address listed in the manner specified
SD, Phoenix CSD, and Pulaski Academy & CSD. within the Bid Documents.
This bid is soliciting for lumber, building materials and 11. All express envelopes must be clearly marked with the words
miscellaneous building-related supplies. "Sealed Bid Enclosed" on the front of the outside envelope.
This is important in assuring that the bid is delivered properly.
Bidding Instructions and Special Conditions for The sealed bid envelope must be included in the express
envelope.
the Submission of Vendor Responses
12. The proposal as presented shall remain valid for a minimum
1. Sealed bids for furnishing and delivery of items as required and
period of sixty (60) days from the date of bid opening.
as set forth in these specifications prepared by CiTi are sought
at this time.
13. Bidder must insert the price per unit as specified on the vendor
response sheet. Prices shall be extended in decimals, not
2. Copies of the specifications may be obtained by contacting
fractions.
Holly Cheeley, Bid Specialist at the Business Office of CiTi,
179 County Route 64, Mexico, New York 13114, by calling
14. PLEASE write neatly or type in vendor response sheet.
(315) 963-4414 or emailing CooperativeBids@CiTiboces.org
Illegible bids will not be accepted.
Bid opportunities are available electronically at
www.CiTiboces.org/cooperativepurchasing
15. The bidder shall not change or provide the bid sheets in a
different format than the one provided.
3. ALL questions with regard to this bid MUST be submitted in
writing. Please email the bid questionnaire form that is attached
16. The following three (3) forms are included herein and form a
as part of this bid proposal to the attention of Cooperative
part of this bid proposal:
Purchasing Officer at: CooperativeBids@CiTiboces.org
a. Bid Proposal Certifications (Non-Collusion Bidding
Certification and Conflict of Interest Certification).
4. No questions will be entertained by any other means. All
b. Exceptions or Limitations/Acknowledgement of Terms
questions must be submitted at least seven (7) business days
and Conditions.
prior to the official bid opening. Questions received after this
c. Iran Divestment Act Certificate of Compliance.
time may not be addressed.
Failure to fully execute these three (3) statements will
constitute grounds for rejection of a bid submission.
5. SEALED BIDS must be received via mail, postal or shipping
carrier at: CiTi, 179 County Route 64, Mexico, NY 13114 17. The bidder shall state the discount that will be allowed in the
until, but not later than 1:00 p.m. July 28, 2026. Sealed bid School Districts for prompt payment. In the absence of such a
envelopes can also be hand-delivered to CiTi's Receiving stated discount payment will be made approximately thirty (30)
Department (Green Steel Building across the road from CiTi days after receipt of materials and invoice.
Campus in Mexico). CiTi's Receiving Department is open
Monday - Friday 8:00 a.m. to 2:00 p.m. 18. CiTi reserves the right to waive any informality on bids
received.
6. Emailed or faxed bid responses are not acceptable.
19. CiTi reserves the right to reject any or all bids and to re-
7. In the event that CiTi Business Office is closed due to advertise.
unforeseen circumstances, the bid deadline will be extended to
the next business day when CiTi is open for business. The time
Orders and Delivery
of day will remain 1:00 p.m.
20. CiTi and each participating School District will prepare its own
8. A public bid opening will take place on July 28, 2026, at
individual Purchase Order for its respective share of the bid.
1:00 p.m.
21. Delivery is to be made to multiple locations in each School
9. All public bid openings hosted by CiTi are made available
District. The Purchase Order shall designate the place of
virtually via the Zoom platform. Bidders and members of the
delivery.
public can join the live bid opening virtually by sending an
email request in advance of the opening date and time to:
22. Invoices shall be presented to CiTi and/or each School District
CooperativeBids@citiboces.org. Bidders and members of the
for the quantities ordered as per the Purchase Order.
public who wish to join the bid opening in-person must follow
all visitor policy guidelines when present on CiTi property.
23. CiTi and the School Districts are governmental agencies and
are not subject to any sales tax.
Bid Information, Instructions and Special Conditions, Page 1 of 2

B27-4001A Lumber and Building Materials
Oswego County Board of Cooperative Educational Services
Holly Cheeley, Bid Specialist
24. Delivery is to be made within 30 days ARO. Partial shipments 32. The bid award will be in an aggregate manner, line-by-line
will be expected if the full shipment cannot be made within manner, or by subcategory method. The awarded vendor(s) will
30 days of a purchase order being received. Payment for a also be the supplier for related building materials such as nails,
partial shipment will be made upon receipt of the invoice for wood screws, drywall screws and related drywall supplies
the items delivered. (compound, corner beads, corner caps, tape).
25. After receipt of an order, the vendor agrees to call CiTi and/or 33. Vendors may not be considered for an award if there are not a
the school district within three working days, concerning any substantial amount of items or value of items to be awarded to
out-of-stock items, or defect in the purchase order. If CiTi the vendor and/or where an award of these items would result
and/or the school district is forced to purchase out-of-stock in the ordering members processing purchase orders amounting
items or items not meeting specifications from another vendor, to $25.00 or less, or where the minimum ordering amount
the difference must be paid by the original vendor. cannot be met.
26. During the scheduled delivery times, the vendor agrees to 34. CiTi/School District and the vendor will submit all complaints
remove all damaged cases that are visible and all products that in writing to the appropriate party(s) within four (4) days of the
are found damaged upon opening, or products which do not occurrence of any incident. The Bid Coordinator will maintain
meet specifications. a file of all complaints that are submitted from both
CiTi/School District and the vendor.
27. Pertinent information:
Damaged goods not removed by the vendor, as stated, will be 35. The bid period will be from 9-1-2026 to 2-28-2027. Awarded
regarded as abandoned and the district shall have the right to pricing must be fixed, firm for the duration of the bid period
dispose of them as its own property. This condition addresses
the following concerns:
a. Damage cases discovered during and after delivery NOTE: Failure to adhere to these instructions will constitute
b. Products that do not meet specifications grounds for rejection of the bid
.
c. Storage of such items
d. Ownership of such items
28. In any of the situations mentioned, the vendor is required to
pick up damaged goods at the time of delivery and immediately
issue credit. Additionally, if the discrepancies are not noted
until after receipt of the goods, the vendor agrees to pick up the
items on the next delivery. In either event, if the vendor does
not adhere to these terms, the district gains title to the property
and needs only to maintain a record of the delivery date and the
item codes to be entitled to credit.
Force Majeure
29. The successful bidder shall not be held responsible for any
losses resulting if the fulfillment of the terms of the contract
shall be delayed or prevented by wars, acts of public enemies,
strikes, fires, acts of God, or for any other acts not within
control of the successful bidder and which by the exercise of
reasonable diligence he/she is unable to prevent.
30. Products and quantities listed on the bid are CiTi's best
estimate based on the projected instructional plan for CiTi and
participating school districts. If CiTi or the participating
school districts' instructional plans change due to unforeseen
and/or a force majeure event, the actual quantities purchased
might also change.
Award
31. Notice of Award shall be made to the successful bidder within
sixty (60) days from the date of bid opening. The award for
this bid will take place on August 19, 2026, at the CiTi Board
Meeting.
Bid Information, Instructions and Special Conditions, Page 2 of 2

Center for Instruction, "Contractor" Any bidder to whom a No charge will be allowed for Federal, State
Technology & Innovation contract award is made by the Board of or municipal sales and excise taxes since the
A Board of Cooperative Educational Services Cooperative Education Services. school districts and CiTi are exempt from
179 County Route 64 such taxes. The price bid shall be net and
Mexico, NY 13114 "Specifications" defined as the description shall not include the amount of any such
of materials, supplies, equipment, and/or tax.
services, including the conditions for its
GENERAL CONDITIONS
purchase. In all specifications, the words "or equal"
(For the Purchase of Materials, Supplies,
are understood after each article giving
Equipment, and Services)
BIDS manufacturer's name or catalog reference,
or on any patented article. The decision of
All invitations to bid issued by the above-
The date, time, and place of bid opening the school district as to whether an alternate
named Board of Cooperative Educational
will be given in the Notice to Bidders. or substitution is in fact "equal" shall be
Services will bind bidders and successful
final. If bidding on items other than those
bidders to the conditions and requirements
All bids must be submitted on bid forms, if specified, the bidder must provide in every
set forth in these general conditions, and
provided, and in accordance with the instance the trade designation of the article,
such conditions shall form an integral part
instructions provided. manufacturer's name, and detailed
of each purchase contract awarded by the
specifications of the item he proposes to
Center for Instruction, Technology &
All bids received after the time stated in the furnish. Otherwise, the bid will be construed
Innovation (CiTi).
Notice to Bidders may not be considered as submitted on the identical item as
and will be returned unopened to the bidder. specified.
DEFINITIONS
The bidder assumes the risk of any delay in
the mail or in the handling of the mail by All prices quoted must be "per unit" or
"CiTi" Shall be the legal designation of the
employees of CiTi. Whether sent by mail or "per each" as specified, e.g., do not quote
Oswego County Board of Cooperative
by means of personal delivery, the bidder "per case" when "per dozen" is
Educational Services/ Center for Instruction,
assumes responsibility for having his/her requested; otherwise bid may be rejected.
Technology & Innovation.
bid deposited on time at the place specified.
Prices shall be net, including fees and
"School District" Shall be the legal
All information required by Notice to surcharges.
designation of the district.
Bidders, General Conditions, Specifications,
and Bid Offer, in connection with each item All sealed bid submissions must be in
"Notice to Bidders" A formal statement,
against which a bid is submitted, must be sealed, plain, opaque envelopes may be
which, when issued by CiTi, constitutes an
given to constitute a regular bid. used, clearly marked "BID." Also, the date
invitation to bid on the materials, supplies
and time of the bid opening as indicated on
and equipment described by the
The Non-Collusive Bidding Certification the Notice to Bidders must appear on the
specifications
must be included with each bid as required envelope. Bids must not be attached to or
by General Municipal Law, Section 103-d. enclosed in packages containing bid
"Board" The Board of Cooperative
samples. Emailed, faxed or telephoned
Education Services Board of Education.
The submission of a bid will be construed to quotations or amendments will not be
mean that the bidder is fully informed as to accepted at any time.
"Bid" An offer to furnish materials,
the extent and character of the supplies,
supplies, and/or equipment in accordance
materials, or equipment required and a No interpretation of the meaning of the
with the invitation to bid, the general
representation that the bidder can furnish specifications or other contract documents
conditions, special instructions, and the
the supplies, materials, or equipment will be made to any bidder orally. Every
specifications.
satisfactorily in complete compliance with request for such an interpretation should be
the specifications. in writing, addressed to CiTi, no later than
"Bid Offer" The form on which the
seven (7) business days prior to the date
vendor/bidder submits his bid.
No alteration, erasure, or addition is to be fixed for the opening of bids. Notice of all
made in the typewritten, printed, or such interpretations and any supplemental
"Bidder" A company, corporation or
electronic matter. Deviations from the instructions will be sent to all bidders of
individual submitting a bid.
specifications must be set forth in space record by CiTi in the form of addenda so
provided in bid for this purpose. issued shall become a part of the contract
"Contract" A notice to the successful
documents.
bidder by the issuance of a purchase order,
Prices and information should be
all documents relating to the transaction,
typewritten for legibility. Illegible or vague The proposal as presented shall remain valid
including but not limited to, the bid offer of
bids may be rejected. All signatures must be for a period of sixty days (60) from the date
the successful bidder, notice to bidders,
written. Facsimile, printed, or typewritten of bid opening.
general information, general conditions,
signatures are not acceptable.
specifications, notice of award, bid proposal
certifications; a formal document signed by
Sales to school districts are not affected by
the successful bidder and CiTi
any fair-trade agreements. (General
representative.
Business Law, Sec. 369-a, Sub. 3)
"Successful Bidder" Any bidder to whom
an award is made by CiTi.
General Conditions - Page 1 of 4

CONTRACT
Pertinent information: Damaged goods not
CiTi reserves the right to request a Each bid will be received with the removed by the vendor, as stated, will be
representative sample of the item quoted understanding that the acceptance thereof in regarded as abandoned and CiTi shall have
upon either prior to the award or before writing by the board, to furnish any or all of the right to dispose of them as its own
shipments are made. If circumstances do not the items described therein shall constitute a property. This condition addresses the
allow for samples, please include contract between the successful bidder and following concerns:
information about where the items can be the school district. The contract shall bind
viewed in an industrial or retail setting. If the successful bidder on his part to furnish a. Damaged cases discovered during and
the sample is not in accordance with the and deliver at the prices and in accordance after delivery
requirements of the specifications, CiTi may with the conditions of this bid. b. Products that do not meet
reject the bid; or, if an award has been specifications
made, cancel the contract at the expense of Placing in the mail of a notice of an award c. Storage of such items
the successful bidder. or purchase order to a successful bidder, to d. Ownership of such items
the address given in his bid, will be
considered sufficient notice of acceptance of In any of the situations mentioned, the
AWARD contract. vendor is required to pick up damaged
goods at the time of delivery and
Awards will be made to the lowest If the successful bidder fails to deliver as immediately issue credit. Additionally, if
responsible bidder, as will best promote ordered, or within the time specified, or the discrepancies are not noted until after
public interest, taking into consideration the within reasonable time as interpreted by receipt of the goods, the vendor agrees to
reliability of the bidder, the quality of the CiTi, or fails to make replacement of pick up the items on the next delivery. In
materials, equipment, or supplies to be rejected articles, when so requested either event, if the vendor does not adhere to
furnished, their conformity with the immediately or as directed by the school these terms, CiTi gains title to the property
specifications, the purposes for which district, CiTi or school district may purchase and needs only to maintain a record of the
required, and the terms of delivery. from other sources to take the place of the delivery date and the item codes to be
item rejected or not delivered. CiTi or entitled to credit.
CiTi reserves the right to reject all bids. school district reserves the right to authorize
Also reserved is the right to reject, for immediate purchase from other sources No items are to be shipped or delivered until
cause, any bid in whole or in part; to waive against rejections on any contract when receipt of an official purchase order from
technical defects; qualifications; necessary. On all such purchases, the the school district. Each delivery must show
irregularities; and omissions if in its successful bidder agrees to reimburse CiTi a purchase order number on the outside of
judgment the best interests of the district or school district promptly for excess costs the package, unless otherwise directed by
will be served. Also reserved is the right to occasioned by such purchases. Should the the Purchasing Agent.
reject bids and to purchase items on State or cost be less, the successful bidder shall have
County contracts if such items can be no claim to the difference. Such purchases It is mutually understood and agreed that the
obtained on the same terms, conditions, will be deducted from contract quantity. successful bidder shall not assign, transfer,
specifications, and at a lower price. convey, sublet, or otherwise dispose of the
A contract may be canceled at the contract or his right, title, or interest therein,
CiTi reserves the right to make awards successful bidder's expense upon or his power to execute such contract, to any
within sixty (60) days after the date of the nonperformance of contract. other person, company, or corporation,
bid opening during which period bids may without the previous written consent of the
not be withdrawn unless the bidder Cancellation of contract for any reason may school district.
distinctly states in his bid that acceptance result in the removal of the successful
thereof must be made within a shorter bidder's name from the mailing list for Each bid will be received with the
specified time. future proposals for an indeterminate understanding that the acceptance thereof in
period. writing by the board, to furnish any or all of
Where a bidder is requested to submit a bid the items described therein shall constitute a
on a total sum or sum, the right is reserved Damaged Products - During the scheduled contract between the successful bidder and
to award contracts on total sum or sums, delivery times, the vendor agrees to remove the school district. However, CiTi or the
whichever is in the best interest of CiTi. all damaged cases that are visible and all School District(s) shall be under no
products that are found damaged upon obligation to purchase items until such time
If two or more bidders submit identical bids opening, or products, which do not meet that a properly executed Purchase Order has
as to price, the decision of the board to specifications. been issued.
award a contract to one of such identical
bidders shall be final. (General Municipal When materials, equipment, or supplies are Contract shall bind the successful bidder on
Law, Sec. 103, Sub. 1) rejected, they must be removed by the his part to furnish and deliver at the prices
successful bidder from the premises of the and in accordance with the conditions of his
school district within ten (10) days of bid. The contract shall bind the school
notification. Rejected items left longer than district on its part to order from such a
ten (10) days will be regarded as successful bidder and to pay for at the
abandoned, and the school district shall contract prices all items ordered and
have the right to dispose of them as its own delivered, within twenty (20) percent over
property. or under the award quantity, unless
otherwise specified, or impacted by funding
conditions.
General Conditions - Page 2 of 4

The successful bidder shall be responsible The bidder shall state the amount of the
for delivery of items in good condition at discount that will be allowed for payment
the point of destination. He shall file with terms of less than 30 days. In the absence of
the carrier all claims for breakage, such a stated discount, payment will be
imperfections, and other losses, which will made approximately thirty days (30) after
GUARANTEES BY THE SUCCESSFUL be deducted from invoices. The receiving receipt of materials and invoice.
BIDDER school district will note for the benefit of
successful bidder when packages are not SAVING CLAUSE
received in good condition.
The successful bidder guarantees: The successful bidder shall not be held
Unless otherwise stated in the responsible for any losses resulting if the
a. The product against defective material specifications, all items must be delivered fulfillment of the terms of the contract shall
or workmanship and to repair or into and placed at a point within the be delayed or prevented by wars, acts of
replace any damage or marring building as directed by the shipping public enemies, strikes, fires, floods, acts of
occasioned in transit. instructions or the agent for the school God or for any other acts not within the
b. To furnish adequate protection from district. The successful bidder will be control of the successful bidder and which
damage for all work and to repair required to furnish proof of delivery in by the exercise of reasonable diligence he is
damage of any kind for which he or his every instance. unable to prevent.
workers are responsible, to the building
or equipment, to his own work, or to Unloading and placing supplies/equipment CONTRACT TERMINATION
the work of other successful bidders. is the responsibility of the successful bidder,
c. Carry adequate insurance to protect the and the school district accepts no CiTi and/or School Districts shall have the
school district from loss in case of responsibility for unloading and placing of right to terminate or reduce individual
accident, fire, theft, etc. supplies/equipment. Any costs incurred due orders without further obligation as of the
d. That all deliveries will be equal to the to the failure of the successful bidder to end of the then current fiscal year in the
accepted bid sample. comply with this requirement will be event that CiTi or School District is on a
charged to him. No help for unloading will contingent budget, fails to get a budgetary
Any merchandise provided under the be provided by CiTi or school district, and appropriation or experiences approval of
contract, which is or becomes defective suppliers should notify their truckers funding at a reduced amount for the
during the guarantee period, shall be accordingly. continuation of individual orders for any
replaced by the successful bidder free of subsequent fiscal year. CiTi or School
charge with the specific understanding that All deliveries shall be accompanied by District shall give bidder written notice of
all replacements shall carry the same delivery tickets or packing slips. The ticket termination or the reduction of orders within
guarantee as the original equipment. The shall contain the following information for thirty days (30) of the failure to appropriate
successful bidder shall make any such each item delivered: the necessary funding. This contract shall be
replacement immediately upon receiving a. Contract number and/or purchase order deemed executory only to the extent of the
notice from CiTi or school district. number monies appropriated and available for the
b. Name of article purpose of the contract, and no liability on
c. Item number (if applicable) account thereof shall be incurred by the
DELIVERY d. Quantity purchaser beyond the amount of such
e. Name of the successful bidder monies. It is understood that neither this
f. Cartons shall be labeled with purchase contract nor any representation by any
Delivery must be made in accordance with order and contract number, successful public employee or officer creates any legal
the instructions to bidders and bidder's name and general statement of or moral obligation to request, appropriate
specifications. If delivery instructions do contents. Failure to comply with this or make available monies for the purpose of
not appear on order, it will be interpreted to condition shall be considered sufficient the contract.
mean prompt delivery. The decision of CiTi reason for refusal to accept the goods.
or school district as to reasonable CiTi shall have the option, in its sole
compliance with delivery terms shall be The title shall not pass until items have been discretion, to terminate an award agreement,
final. If a vendor is bidding a special-order delivered and accepted. at any time during the term hereof, for
item that will extend the delivery time convenience and without cause. CiTi shall
outside of the specified time frame, this PAYMENTS exercise this option by giving Contractor
must be noted in the bid for consideration and/or Awarded Vendor written notice of
during the award process. Payment for the used portion of an inferior termination. The notice shall specify the
delivery will be made by CiTi or school date on which termination shall become
CiTi or school district will not accept any district on an adjusted price basis. effective.
deliveries on Saturdays, Sundays or legal
holidays, except commodities required for Payment will be made only after the correct
daily consumption or where the delivery is presentation of claim forms or invoices as
for an emergency. may be required.
Items shall be packaged securely and Payments of any claim shall not preclude
properly for shipment, storage and stocking CiTi or a school district from making claim
in shipping containers and according to for adjustment on any item found not to
accepted commercial practice, without extra have been in accordance with the contract
charge for packing cases, bailing or sacks. specifications.
General Conditions - Page 3 of 4

NEW YORK STATE SEXUAL
HARASSMENT LAWS:
By submission of this Bid, each bidder and
each person signing on behalf of any bidder
certifies, and in the case of a joint bid each
party thereto certifies as to its own
organization, under penalty of perjury, that
the bidder has and has implemented a
written policy addressing sexual harassment
prevention in the workplace and provides
annual sexual harassment prevention
training to all of its employees. Such policy
shall, at a minimum, meet the requirements
of section two hundred one-g of the NYS
labor law. A model policy and training has
been created by the NYS Department of
Labor and can be found here:
https://www.ny.gov/programs/combating-
sexual-harassment-workplace
NON-DISCRIMINATION
REQUIREMENTS
In accordance with Article 5 of the
Executive Law (also known as the Human
Rights Law) and all other State and Federal
statutory and constitutional,
nondiscrimination provisions, the bidder
agrees that neither it nor its subcontractors
shall be reason of race, creed, color,
national origin, age, sex or disability: (a)
discriminate in hiring against any person
who is qualified and available to perform
the work; or (b) discriminate against or
intimidate any employee hired for the
performance of work under the Agreement.
CiTi does not discriminate on the basis of
sex in the educational program or activities
which it operates, and it is required by Title
IX of the Educational Amendments of 1972
not to discriminate in such a manner. This
policy of nondiscrimination includes the
following areas: recruitment and
appointment of employees; employment pay
and benefits; counseling services for
students; access by students to educational
program; course offering and student
activities.
General Conditions - Page 4 of 4

Center for Instruction, Technology & Innovation
179 County Route 64
Mexico, NY 13114
VENDOR RESPONSE SHEET INSTRUCTIONS
For sealed bid submissions AND electronic bid submissions via BidNet Direct
The Center for Instruction, Technology & Innovation (CiTi) utilizes electronic bid sheets (Vendor Response Sheets) as part of the
bidding process. The Vendor Response Sheet is an Excel document that a bidder completes to notate unit cost, catalog/vendor item
ID numbers and substitutes or alternates, if applicable. The Vendor Response Sheet shall be filled out electronically (in Excel) and
submitted on a CD or travel drive (for sealed bid submissions) or uploaded as an Excel document to BidNet Direct (for electronic bid
submissions). For sealed bid submissions, please also include a printed version of the Vendor Response Sheet in the sealed envelope.
Additionally, for sealed bid submissions, the CD or Travel Drive must be clearly labeled with the name of the bid, the bid number,
and the bidder's name. CDs or Travel Drives not clearly labeled may be rejected.
Vendor Response Sheet Description
Vendor Response Sheets will be pre-populated with some information and data. The following is an excerpt of a Vendor Response
Sheet and a description of each field. Please do not use any columns or fields in the Excel document other than those indicated
below and on the next page. These areas are for CiTi use only.
Unit Unit Vendor Catalog Substitute Subs Subs Unit Subs
Item ID Item Description Quantity
Measure Cost Number Desc UM Cost Qty
MISC., - Tudor Soprano Recorder
Standard with Storage Bag, Fingering
SB-26-046 Chart and Cleaning Rod. EA 1500.00 0.0000 0.0000 0.00
Item ID: This number is assigned by CiTi. Do not adjust or edit the information in this field.
Item Description: This is a description of the item being solicited. Do not adjust or edit the information in this field.
Unit of Measure: This is how the item being solicited is sold. EA = Each; PK = Pack; ST = Set; CS = Case; DZ = Dozen. Do not adjust or
edit the information in this field.
Quantity: This is how many of the item, at the unit of measure identified, that CiTi anticipates purchasing. Do not adjust or edit the
data in this field.
Unit Cost: This is a field for the bidder to enter their bid price. See information on next page for additional details.
Vendor Catalog Number: This is a field for the bidder to identify their part number for the item solicited.
Substitute Desc = Substitute Description: This is a field for the bidder to enter a description of their item, if applicable. See
information on next page for additional details.
Substitute UM = Substitute Unit of Measure: This is a field for the bidder to enter their unit of measure, if applicable. See
information on next page for additional details.
Subs Unit Cost = Substitute Unit Cost: This is a field for the bidder, if applicable. See information on next page for additional details.
Subs Qty = Substitute Quanty: This is a field for the bidder, if applicable. See information on next page for additional details.
The bidder shall not change or provide the bid sheets in a different format than the one provided. Any change in the electronic
format will prevent the bid response from being read by the bid evaluation software and, therefore, will result in the rejection of a
bidder's submittal.

Completing the Vendor Response Sheet
Bidding an Item as Specified
If a bidder is bidding on an item as specified (including manufacturer, color and package size) the bidder should fill in only the Unit
Cost and the Vendor Catalog Number fields (highlighted in green). All other fields should remain blank.
Unit Unit Vendor Catalog Substitute Subs Subs Unit Subs
Item ID Item Description Quantity
Measure Cost Number Desc UM Cost Qty
MISC., - Tudor Soprano Recorder
Standard with Storage Bag, Fingering
SB-26-046 Chart and Cleaning Rod. EA 1500.00 0.0000 0.0000 0.00
Completed, the response should look like this:
Unit Unit Vendor Catalog Substitute Subs Subs Unit Subs
Item ID Item Description Quantity
Measure Cost Number Desc UM Cost Qty
MISC., - Tudor Soprano Recorder
Standard with Storage Bag, Fingering
SB-26-046 Chart and Cleaning Rod. EA 1500.00 4.9900 00112233 0.0000 0.00
Bidding an Item Other than as Specified
If the vendor is offering a different product or a product in which the manufacturer's packaging size is not the same as the packaging
requested in the bid specifications, the bidder is required to fill in all substitute fields (highlighted in orange). The bidder must also
adjust the number of packages needed of their product to equal the actual total individual units requested in the specifications.
Failure to provide substitute packaging data will result in the rejection of the bid item.
Unit Unit Vendor Catalog Substitute Subs Subs Unit Subs
Item ID Item Description Quantity
Measure Cost Number Desc UM Cost Qty
MISC., - Tudor Soprano Recorder
Standard with Storage Bag, Fingering
SB-26-046 Chart and Cleaning Rod. EA 1500.00 0.0000 0.0000 0.00
Example: If a bidder sells their Tudor Soprano Recorders by the DOZEN instead of per EACH, the response should look like this:
Unit Unit Vendor Catalog Substitute Subs Subs Unit Subs
Item ID Item Description Quantity
Measure Cost Number Desc UM Cost Qty
As
specified -
Tudor
MISC., - Tudor Soprano Recorder Soprano
Standard with Storage Bag, Fingering Recorder
SB-26-046 Chart and Cleaning Rod. EA 1500.00 0.0000 99887766 Standard DZ 57.0000 125.00
Example: If a bidder is offering an alternate brand of recorders AND sells those recorders per EACH, the response should look like
this:
Unit Unit Vendor Catalog Substitute Subs Subs Unit
Item ID Item Description Quantity Subs Qty
Measure Cost Number Desc UM Cost
MISC., - Tudor Soprano Recorder Harmony
Standard with Storage Bag, Fingering H100
SB-26-046 Chart and Cleaning Rod. EA 1500.00 0.0000 44771100 Recorder EA 4.8900 1500.00
In the event of a discrepancy between the unit price and the extension, the unit price will govern. Prices shall be extended in decimals, not
fractions. Failure to adhere to these instructions will constitute grounds for rejection of the bid

Center for Instruction, Technology & Innovation
179 County Route 64
Mexico, NY 13114
BID PROPOSAL CERTIFICATIONS
I. General Bid or Proposal Certification
The proposer certifies that it will furnish the prices herein quoted, the materials, equipment and/or services as proposed on this
bid.
II. Non-Collusive Proposal Certification
By submission of this proposal, the proposer certifies that it is complying with Section 103-d of the General Municipal Law as
follows:
Every bid or proposal hereafter made to a political subdivision of the State or any public department, agency or official
thereof where competitive bidding is required by statute, rule regulation or local law, for work or services performed or to be
performed or goods sold or to be sold, shall contain the following statement subscribed by the bidder and affirmed by such
bidder as true under the penalties of perjury:
Non-Collusion Bidding Certification
A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid
each party thereto certifies as to its own organization, under penalty of perjury, that to the best of his knowledge and belief:
(1) The prices in this bid have been arrived independently without collusion, consultation, communication or agreement,
for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any
competitor;
(2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed
by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other
bidder or to any competitor; and
(3) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to
submit or not to submit a bid for the purpose of restricting competition.
B. A bid shall not be considered for award nor shall any award be made where (A), (1), (2) and (3) above have not been complied
with; provided, however, that if in any case the bidder cannot make the foregoing certification, the bidder shall so state and shall
furnish with the bid a signed statement which sets forth in detail the reasons, therefore. Where (A), (1), (2) and (3) above have
not been complied with, the bid shall not be considered for award nor shall any award be made unless the head of the purchasing
unit of the political subdivision, public department, agency or official thereof to which the bid is made, or his designee,
determines that such disclosure was not made for the purpose of restricting competition.
The fact that a bidder (a) has published price lists, rates or tariffs covering items being procured, (b) has informed prospective
customers of proposed or pending publication of new or revised price lists for such items, or (c) has sold the same items to other
customers at the same prices being bid, does not constitute, without more, a disclosure within the meaning subparagraph A (1).
C. Any bid hereafter made to any political subdivision of the State or any public department, agency or official thereof by a
corporate bidder for work or services performed or to be performed or good sold or to be sold, where competitive bidding is
required by stature, rule, regulation or local law, and where such bid contains the certification referred to in subdivision A of the
section, shall be deemed to have been authorized by the Board of Directors of the bidder, and such authorization shall be deemed
to include the signing and submission of the bid and the inclusion therein of the certificate as to non-collusion as the act and deed
of the corporation.
III. Conflict of Interest Certification
A. Each bidder must state, by signing below, that no officer of any participating school district, or any member of any related
Board of Education, including CiTi, or the specific governing body, is, as defined within the General Municipal Law
provisions relating to conflicts of interest, directly or indirectly financially involved in this bid proposal.
Authorized Signature: ________________________________________________
Please sign here
Print Name: ________________________________________________
Company: __________________________________________________________
Title: ____________________________________ Date: ___________________
Lumber and Building Materials Bid B27-4001A - Page 1 of 4