Lumber and Building Materials, B27-4001A

Location:	New York
Posted:	Jul 8, 2026
Due:	Jul 28, 2026
Agency:	Oswego Boces
Type of Government:	State & Local
Category:	55 - Lumber, Millwork, Plywood, and Veneer 56 - Construction and Building Materials
Publication URL:	To access bid details, please log in.

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When submitting a sealed bid, please be sure to put the bid title and bid number on the outside of the envelope

being mailed. Please attach a completed W9 to your bid response.

Vendor:

Bid Contact:

Ordering Contact:

Address:

Ordering Address:

Phone #:

Fax #:

E-Mail:

Tax ID Number:

Ordering Phone #:

Ordering Fax #:

Ordering E-Mail:

Web-Site:

Center for Instruction, Technology & Innovation (CiTi)

Oswego County Board of Cooperative Educational Services

179 County Route 64

Mexico, NY 13114

(315) 963-4253 phone

www.CiTiboces.org

www.CiTiboces.org/cooperativepurchasing

Specification and Instructions for the Supply of

Lumber and Building Materials

Bid Number: B27-4001A

Bid Contract Dates: September 1, 2026 to February 28, 2027

Date of Bid Opening: July 28, 2026 @ 1:00 p.m.

To be purchased by:

Center for Instruction, Technology & Innovation (CiTi)

Altmar-Parish-Williamstown Central School District

Central Square Central School District

Fulton City School District

Hannibal Central School District

Mexico Academy & Central School District

Oswego City School District,

Phoenix Central School District

Pulaski Academy & Central School District

Cooperative CiTi Bid

Do not separate these sheets

Please refer all questions, in writing on the Bid Question Form to:

Holly Cheeley, Bid Specialist

CooperativeBids@CiTiboces.org

179 County Route 64

Mexico, NY 13114

(315) 963-4414 phone

All public bid openings hosted by The Center for Instruction, Technology & Innovation (CiTi) are made available virtually via the Zoom

platform. Bidders and members of the public can join the live bid opening virtually by sending an email request in advance of the opening

date and time to: CooperativeBids@citiboces.org. Bidders and members of the public who wish to join the bid opening in-person must follow

all visitor policy guidelines when present on CiTi property.

This is a cooperative bid involving the Center for Instruction,

Technology & Innovation (CiTi) and the following school districts:

Altmar-Parish-Williamstown CSD, Central Square CSD, Fulton

City SD, Hannibal CSD, Mexico Academy & CSD, Oswego City

SD, Phoenix CSD, and Pulaski Academy & CSD.

This bid is soliciting for lumber, building materials and

miscellaneous building-related supplies.

Bidding Instructions and Special Conditions for

the Submission of Vendor Responses

1. Sealed bids for furnishing and delivery of items as required and

as set forth in these specifications prepared by CiTi are sought

at this time.

2. Copies of the specifications may be obtained by contacting

Holly Cheeley, Bid Specialist at the Business Office of CiTi,

179 County Route 64, Mexico, New York 13114, by calling

(315) 963-4414 or emailing CooperativeBids@CiTiboces.org

Bid opportunities are available electronically at

www.CiTiboces.org/cooperativepurchasing

3. ALL questions with regard to this bid MUST be submitted in

writing. Please email the bid questionnaire form that is attached

as part of this bid proposal to the attention of Cooperative

Purchasing Officer at: CooperativeBids@CiTiboces.org

4. No questions will be entertained by any other means. All

questions must be submitted at least seven (7) business days

prior to the official bid opening. Questions received after this

time may not be addressed.

5. SEALED BIDS must be received via mail, postal or shipping

carrier at: CiTi, 179 County Route 64, Mexico, NY 13114

until, but not later than 1:00 p.m. July 28, 2026. Sealed bid

envelopes can also be hand-delivered to CiTi’s Receiving

Department (Green Steel Building across the road from CiTi

Campus in Mexico). CiTi’s Receiving Department is open

Monday – Friday 8:00 a.m. to 2:00 p.m.

6. Emailed or faxed bid responses are not acceptable.

7. In the event that CiTi Business Office is closed due to

unforeseen circumstances, the bid deadline will be extended to

the next business day when CiTi is open for business. The time

of day will remain 1:00 p.m.

8. A public bid opening will take place on July 28, 2026, at

1:00 p.m.

9. All public bid openings hosted by CiTi are made available

virtually via the Zoom platform. Bidders and members of the

public can join the live bid opening virtually by sending an

email request in advance of the opening date and time to:

CooperativeBids@citiboces.org. Bidders and members of the

public who wish to join the bid opening in-person must follow

all visitor policy guidelines when present on CiTi property.

B27-4001A Lumber and Building Materials

Oswego County Board of Cooperative Educational Services

Holly Cheeley, Bid Specialist

10. For Sealed Bid Submissions, bidders must supply signed hard

copies of their completed bids in a sealed envelope marked

with the name of the bidder and the bid number on the front of

the envelope to the address listed in the manner specified

within the Bid Documents.

11. All express envelopes must be clearly marked with the words

“Sealed Bid Enclosed” on the front of the outside envelope.

This is important in assuring that the bid is delivered properly.

The sealed bid envelope must be included in the express

envelope.

12. The proposal as presented shall remain valid for a minimum

period of sixty (60) days from the date of bid opening.

13. Bidder must insert the price per unit as specified on the vendor

response sheet. Prices shall be extended in decimals, not

fractions.

14. PLEASE write neatly or type in vendor response sheet.

Illegible bids will not be accepted.

15. The bidder shall not change or provide the bid sheets in a

different format than the one provided.

16. The following three (3) forms are included herein and form a

part of this bid proposal:

a. Bid Proposal Certifications (Non-Collusion Bidding

Certification and Conflict of Interest Certification).

b. Exceptions or Limitations/Acknowledgement of Terms

and Conditions.

c. Iran Divestment Act Certificate of Compliance.

Failure to fully execute these three (3) statements will

constitute grounds for rejection of a bid submission.

17. The bidder shall state the discount that will be allowed in the

School Districts for prompt payment. In the absence of such a

stated discount payment will be made approximately thirty (30)

days after receipt of materials and invoice.

18. CiTi reserves the right to waive any informality on bids

received.

19. CiTi reserves the right to reject any or all bids and to re-

advertise.

Orders and Delivery

20. CiTi and each participating School District will prepare its own

individual Purchase Order for its respective share of the bid.

21. Delivery is to be made to multiple locations in each School

District. The Purchase Order shall designate the place of

delivery.

22. Invoices shall be presented to CiTi and/or each School District

for the quantities ordered as per the Purchase Order.

23. CiTi and the School Districts are governmental agencies and

are not subject to any sales tax.

Bid Information, Instructions and Special Conditions, Page 1 of 2

24. Delivery is to be made within 30 days ARO. Partial shipments

will be expected if the full shipment cannot be made within

30 days of a purchase order being received. Payment for a

partial shipment will be made upon receipt of the invoice for

the items delivered.

25. After receipt of an order, the vendor agrees to call CiTi and/or

the school district within three working days, concerning any

out-of-stock items, or defect in the purchase order. If CiTi

and/or the school district is forced to purchase out-of-stock

items or items not meeting specifications from another vendor,

the difference must be paid by the original vendor.

26. During the scheduled delivery times, the vendor agrees to

remove all damaged cases that are visible and all products that

are found damaged upon opening, or products which do not

meet specifications.

27. Pertinent information:

Damaged goods not removed by the vendor, as stated, will be

regarded as abandoned and the district shall have the right to

dispose of them as its own property. This condition addresses

the following concerns:

a. Damage cases discovered during and after delivery

b. Products that do not meet specifications

c. Storage of such items

d. Ownership of such items

28. In any of the situations mentioned, the vendor is required to

pick up damaged goods at the time of delivery and immediately

issue credit. Additionally, if the discrepancies are not noted

until after receipt of the goods, the vendor agrees to pick up the

items on the next delivery. In either event, if the vendor does

not adhere to these terms, the district gains title to the property

and needs only to maintain a record of the delivery date and the

item codes to be entitled to credit.

Force Majeure

29. The successful bidder shall not be held responsible for any

losses resulting if the fulfillment of the terms of the contract

shall be delayed or prevented by wars, acts of public enemies,

strikes, fires, acts of God, or for any other acts not within

control of the successful bidder and which by the exercise of

reasonable diligence he/she is unable to prevent.

30. Products and quantities listed on the bid are CiTi’s best

estimate based on the projected instructional plan for CiTi and

participating school districts. If CiTi or the participating

school districts’ instructional plans change due to unforeseen

and/or a force majeure event, the actual quantities purchased

might also change.

Award

31. Notice of Award shall be made to the successful bidder within

sixty (60) days from the date of bid opening. The award for

this bid will take place on August 19, 2026, at the CiTi Board

Meeting.

B27-4001A Lumber and Building Materials

Oswego County Board of Cooperative Educational Services

Holly Cheeley, Bid Specialist

32. The bid award will be in an aggregate manner, line-by-line

manner, or by subcategory method. The awarded vendor(s) will

also be the supplier for related building materials such as nails,

wood screws, drywall screws and related drywall supplies

(compound, corner beads, corner caps, tape).

33. Vendors may not be considered for an award if there are not a

substantial amount of items or value of items to be awarded to

the vendor and/or where an award of these items would result

in the ordering members processing purchase orders amounting

to $25.00 or less, or where the minimum ordering amount

cannot be met.

34. CiTi/School District and the vendor will submit all complaints

in writing to the appropriate party(s) within four (4) days of the

occurrence of any incident. The Bid Coordinator will maintain

a file of all complaints that are submitted from both

CiTi/School District and the vendor.

35. The bid period will be from 9-1-2026 to 2-28-2027. Awarded

pricing must be fixed, firm for the duration of the bid period

NOTE: Failure to adhere to these instructions will constitute

grounds for rejection of the bid.

Bid Information, Instructions and Special Conditions, Page 2 of 2

Center for Instruction,

Technology & Innovation

A Board of Cooperative Educational Services

179 County Route 64

Mexico, NY 13114

GENERAL CONDITIONS

(For the Purchase of Materials, Supplies,

Equipment, and Services)

All invitations to bid issued by the above-

named Board of Cooperative Educational

Services will bind bidders and successful

bidders to the conditions and requirements

set forth in these general conditions, and

such conditions shall form an integral part

of each purchase contract awarded by the

Center for Instruction, Technology &

Innovation (CiTi).

DEFINITIONS

“CiTi” Shall be the legal designation of the

Oswego County Board of Cooperative

Educational Services/ Center for Instruction,

Technology & Innovation.

“School District” Shall be the legal

designation of the district.

“Notice to Bidders” A formal statement,

which, when issued by CiTi, constitutes an

invitation to bid on the materials, supplies

and equipment described by the

specifications

“Board” The Board of Cooperative

Education Services Board of Education.

“Bid” An offer to furnish materials,

supplies, and/or equipment in accordance

with the invitation to bid, the general

conditions, special instructions, and the

specifications.

“Bid Offer” The form on which the

vendor/bidder submits his bid.

“Bidder” A company, corporation or

individual submitting a bid.

“Contract” A notice to the successful

bidder by the issuance of a purchase order,

all documents relating to the transaction,

including but not limited to, the bid offer of

the successful bidder, notice to bidders,

general information, general conditions,

specifications, notice of award, bid proposal

certifications; a formal document signed by

the successful bidder and CiTi

representative.

“Successful Bidder” Any bidder to whom

an award is made by CiTi.

“Contractor” Any bidder to whom a

contract award is made by the Board of

Cooperative Education Services.

“Specifications” defined as the description

of materials, supplies, equipment, and/or

services, including the conditions for its

purchase.

BIDS

The date, time, and place of bid opening

will be given in the Notice to Bidders.

All bids must be submitted on bid forms, if

provided, and in accordance with the

instructions provided.

All bids received after the time stated in the

Notice to Bidders may not be considered

and will be returned unopened to the bidder.

The bidder assumes the risk of any delay in

the mail or in the handling of the mail by

employees of CiTi. Whether sent by mail or

by means of personal delivery, the bidder

assumes responsibility for having his/her

bid deposited on time at the place specified.

All information required by Notice to

Bidders, General Conditions, Specifications,

and Bid Offer, in connection with each item

against which a bid is submitted, must be

given to constitute a regular bid.

The Non-Collusive Bidding Certification

must be included with each bid as required

by General Municipal Law, Section 103-d.

The submission of a bid will be construed to

mean that the bidder is fully informed as to

the extent and character of the supplies,

materials, or equipment required and a

representation that the bidder can furnish

the supplies, materials, or equipment

satisfactorily in complete compliance with

the specifications.

No alteration, erasure, or addition is to be

made in the typewritten, printed, or

electronic matter. Deviations from the

specifications must be set forth in space

provided in bid for this purpose.

Prices and information should be

typewritten for legibility. Illegible or vague

bids may be rejected. All signatures must be

written. Facsimile, printed, or typewritten

signatures are not acceptable.

Sales to school districts are not affected by

any fair-trade agreements. (General

Business Law, Sec. 369-a, Sub. 3)

No charge will be allowed for Federal, State

or municipal sales and excise taxes since the

school districts and CiTi are exempt from

such taxes. The price bid shall be net and

shall not include the amount of any such

tax.

In all specifications, the words “or equal”

are understood after each article giving

manufacturer’s name or catalog reference,

or on any patented article. The decision of

the school district as to whether an alternate

or substitution is in fact “equal” shall be

final. If bidding on items other than those

specified, the bidder must provide in every

instance the trade designation of the article,

manufacturer’s name, and detailed

specifications of the item he proposes to

furnish. Otherwise, the bid will be construed

as submitted on the identical item as

specified.

All prices quoted must be “per unit” or

“per each” as specified, e.g., do not quote

“per case” when “per dozen” is

requested; otherwise bid may be rejected.

Prices shall be net, including fees and

surcharges.

All sealed bid submissions must be in

sealed, plain, opaque envelopes may be

used, clearly marked “BID.” Also, the date

and time of the bid opening as indicated on

the Notice to Bidders must appear on the

envelope. Bids must not be attached to or

enclosed in packages containing bid

samples. Emailed, faxed or telephoned

quotations or amendments will not be

accepted at any time.

No interpretation of the meaning of the

specifications or other contract documents

will be made to any bidder orally. Every

request for such an interpretation should be

in writing, addressed to CiTi, no later than

seven (7) business days prior to the date

fixed for the opening of bids. Notice of all

such interpretations and any supplemental

instructions will be sent to all bidders of

record by CiTi in the form of addenda so

issued shall become a part of the contract

documents.

The proposal as presented shall remain valid

for a period of sixty days (60) from the date

of bid opening.

General Conditions - Page 1 of 4

CiTi reserves the right to request a

representative sample of the item quoted

upon either prior to the award or before

shipments are made. If circumstances do not

allow for samples, please include

information about where the items can be

viewed in an industrial or retail setting. If

the sample is not in accordance with the

requirements of the specifications, CiTi may

reject the bid; or, if an award has been

made, cancel the contract at the expense of

the successful bidder.

AWARD

Awards will be made to the lowest

responsible bidder, as will best promote

public interest, taking into consideration the

reliability of the bidder, the quality of the

materials, equipment, or supplies to be

furnished, their conformity with the

specifications, the purposes for which

required, and the terms of delivery.

CiTi reserves the right to reject all bids.

Also reserved is the right to reject, for

cause, any bid in whole or in part; to waive

technical defects; qualifications;

irregularities; and omissions if in its

judgment the best interests of the district

will be served. Also reserved is the right to

reject bids and to purchase items on State or

County contracts if such items can be

obtained on the same terms, conditions,

specifications, and at a lower price.

CiTi reserves the right to make awards

within sixty (60) days after the date of the

bid opening during which period bids may

not be withdrawn unless the bidder

distinctly states in his bid that acceptance

thereof must be made within a shorter

specified time.

Where a bidder is requested to submit a bid

on a total sum or sum, the right is reserved

to award contracts on total sum or sums,

whichever is in the best interest of CiTi.

If two or more bidders submit identical bids

as to price, the decision of the board to

award a contract to one of such identical

bidders shall be final. (General Municipal

Law, Sec. 103, Sub. 1)

CONTRACT

Each bid will be received with the

understanding that the acceptance thereof in

writing by the board, to furnish any or all of

the items described therein shall constitute a

contract between the successful bidder and

the school district. The contract shall bind

the successful bidder on his part to furnish

and deliver at the prices and in accordance

with the conditions of this bid.

Placing in the mail of a notice of an award

or purchase order to a successful bidder, to

the address given in his bid, will be

considered sufficient notice of acceptance of

contract.

If the successful bidder fails to deliver as

ordered, or within the time specified, or

within reasonable time as interpreted by

CiTi, or fails to make replacement of

rejected articles, when so requested

immediately or as directed by the school

district, CiTi or school district may purchase

from other sources to take the place of the

item rejected or not delivered. CiTi or

school district reserves the right to authorize

immediate purchase from other sources

against rejections on any contract when

necessary. On all such purchases, the

successful bidder agrees to reimburse CiTi

or school district promptly for excess costs

occasioned by such purchases. Should the

cost be less, the successful bidder shall have

no claim to the difference. Such purchases

will be deducted from contract quantity.

A contract may be canceled at the

successful bidder’s expense upon

nonperformance of contract.

Cancellation of contract for any reason may

result in the removal of the successful

bidder’s name from the mailing list for

future proposals for an indeterminate

period.

Damaged Products – During the scheduled

delivery times, the vendor agrees to remove

all damaged cases that are visible and all

products that are found damaged upon

opening, or products, which do not meet

specifications.

When materials, equipment, or supplies are

rejected, they must be removed by the

successful bidder from the premises of the

school district within ten (10) days of

notification. Rejected items left longer than

ten (10) days will be regarded as

abandoned, and the school district shall

have the right to dispose of them as its own

property.

General Conditions - Page 2 of 4

Pertinent information: Damaged goods not

removed by the vendor, as stated, will be

regarded as abandoned and CiTi shall have

the right to dispose of them as its own

property. This condition addresses the

following concerns:

a. Damaged cases discovered during and

after delivery

b. Products that do not meet

specifications

c. Storage of such items

d. Ownership of such items

In any of the situations mentioned, the

vendor is required to pick up damaged

goods at the time of delivery and

immediately issue credit. Additionally, if

the discrepancies are not noted until after

receipt of the goods, the vendor agrees to

pick up the items on the next delivery. In

either event, if the vendor does not adhere to

these terms, CiTi gains title to the property

and needs only to maintain a record of the

delivery date and the item codes to be

entitled to credit.

No items are to be shipped or delivered until

receipt of an official purchase order from

the school district. Each delivery must show

a purchase order number on the outside of

the package, unless otherwise directed by

the Purchasing Agent.

It is mutually understood and agreed that the

successful bidder shall not assign, transfer,

convey, sublet, or otherwise dispose of the

contract or his right, title, or interest therein,

or his power to execute such contract, to any

other person, company, or corporation,

without the previous written consent of the

school district.

Each bid will be received with the

understanding that the acceptance thereof in

writing by the board, to furnish any or all of

the items described therein shall constitute a

contract between the successful bidder and

the school district. However, CiTi or the

School District(s) shall be under no

obligation to purchase items until such time

that a properly executed Purchase Order has

been issued.

Contract shall bind the successful bidder on

his part to furnish and deliver at the prices

and in accordance with the conditions of his

bid. The contract shall bind the school

district on its part to order from such a

successful bidder and to pay for at the

contract prices all items ordered and

delivered, within twenty (20) percent over

or under the award quantity, unless

otherwise specified, or impacted by funding

conditions.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Lumber and Building Materials, B27-4001A

Attachment Preview

See also