City of North Port
FINANCE DEPARTMENT/PURCHASING DIVISION
4970 CITY HALL BLVD
NORTH PORT, FLORIDA 34286
Office: 941.429.7170
Fax: 941.429.7173
Email: purchasing@northportfl.gov
NOTICE OF INTENT TO AWARD A SOLE/SINGLE SOURCE PROCUREMENT
Sole/Single Source No: SS NO. 26-81
Date Posted: May 5, 2026
Written Response Due Date: May 12, 2026
This is not a formal solicitation and there are no submissions required. The proposed contract action is for product or services
for which the City intends to negotiate and award with only one contractor/vendor under the authority of and in accordance
with Florida State Statute 287.057(5)(c). Any responses received as a result of this Notice of Intent shall be considered solely
for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as
proposals, bids, or quotes.
• DESCRIPTION OF SERVICE/PRODUCT: Equipment of Wireless Emergency Notification
System
• AMOUNT (This is an acquisition with an estimated value of): $17,885.00
• VENDOR: VISIPLEX INC
Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in
writing their name, address, point of contact, telephone number, e-mail, and a statement regarding capability to provide the
specified procurement per the attached specifications. Interested firms will be considered only if they respond with clear and
convincing documentation that they are capable of meeting or exceeding the requirements stated herein. All responses
received within seven (7) calendar days after the date of publication of this synopsis will be reviewed by the City. A
determination by the Procurement Manager not to compete this proposed action based on the responses to this notice is
solely within the discretion and approval of the Procurement Manager and City Manager.
All sole/single source purchases exceeding the formal threshold indicated in the policies and procedures manual will require
Commission Approval.
All responses must be in writing and returned to ATTENTION: PURCHASING, City of North Port, 4970 City Hall Boulevard,
Suite 337, North Port, Florida, 34286 or by: Fax 941-429-7173, or by e-mail purchasing@northportfl.gov. Note the number
of the Sole Source Information inquiry on documentation.
Information regarding this Intent may be viewed and downloaded from DemandStar’s website at www.demandstar.com.
Links to DemandStar are also available from the City website at www.northportfl.gov .This Notice of Intent is poste
d on the City FTP site at https://northportfl.gov/fileshare . If you have any questions, concerns, or problems accessing this
request using the link, please contact Michael White, Contract Administrator I, at 941.429.7174. Request for additional
information or clarification regarding the specifications must be sent via facsimile to 941.429.7173 or via email to
purchasing@northportfl.gov. No verbal requests will be honored.
SS NO. 26-81
Page 1
Request
Request Type *
Sole/Single Source/Standardization
Preparer
Lisa Guerreiro
Pre-Director Approver(s) (?)
1
Garrett Woods
2
Chelsea Buell
Department *
PUBLIC WORKS
Commission Meeting? *
Yes No
Procurement Request
City of North Port
Capital? (?)
No Yes
PRR-EX (?) *
No Yes
Name
Commission Override (?)
Yes No
Division(s)
FY *
2026
Type code *
Purchase
Payment Method *
Purchase Type *
Purchase SubType *
Visa Purchase Purchase Order
Single Purchase (current FY)
None Change Order
Payment Authorization
Blanket Purchase (current FY)
Amendment
Description *
Equipment for wireless emergency notification system at Public Works.
Section 2-407 of the City of North Port Procurement Code provides guidelines for determining if good(s) or service(s) is/are a sole/single source. All
Sole/Single source requests will be posted on DemandStar & the City’s Purchasing site for seven (7) calendar days.
Exemption Explanation (?) *
Visiplex wireless communication system solutions is based on proprietary technology, communication protocols and patents solely
held by Visiplex, Inc. Moreover, Visiplex wireless products are exclusively designed, manufactured and distributed by Visiplex, Inc.
Steps taken to verify these goods and/or services are not available elsewhere (?) *
n/a
Other vendors that were contacted (?) *
n/a
Grant? *
Yes No
Technology Related? (?) *
Yes Renewal No
Technology type *
Hardware
Exemption
Reason *
Attach documentation from the manufacturer certifying the vendor selected is the only distributor/dealer/contractor for the products or services in question and/or holds the
production, unique capability, copyrights, trademark, and/or patent to the item, and check the following applicable statement(s):
Patent, copyright or unique design restrictions. (Sole Source)
Proprietary rights in technical data and/or product formulations (e.g. cleaning compounds, lubricating oils, paint, etc.), which can only be determined through
extensive laboratory analysis and examination. (Sole Source)
Only producer, such as utility supplier or construction material supplier, that will meet the specialized needs of the department or perform the intended function.
(Sole Source)
Direct replacement parts, equipment or supplies that must be compatible with original equipment already installed but available only from the original equipment
manufacturer. Most manufacturers have more than one dealer or distributor for their products. When this is the case, competition between dealers and/or
distributors may be possible, eliminating the “sole or single source” restriction. (Single Source)
When tests and/or demonstrations of equipment, supplies, part, etc. under actual operating conditions reveal superior quality, performance, design or other
characteristics in a brand product(s), which is available from only one source. Testing must be performed as often as practical. (Single Source)
Purchases for a brand product are to be made from one selected supplier, even though there are other suppliers that provide similar products. Options, such as
pricing, availability, servicing, have been vetted and a supplier has been chosen that best meets the City’s needs. (Single Source)
Maintenance, repair services or warranty which require specialized test equipment, procedures, and technical expertise available only from the original
equipment manufacturer or authorized/licensed dealer/field service representative. (Single Source)
The part(s)/equipment are required to permit standardization and operating efficiencies within the organization and the parts and equipment are only available
thorough a sole or single source. If competition is available, the parts and equipment must be competed. For brand-specific items, quotes should still be
obtained. (Standardization)
Other: None or some of the above apply. Provide detailed justification below.
Explanation *
Supporting backup *
Click the Preview icon or right click link and select open in new tab or window to avoid downloading.
Visiplex Sole Source Vendor Letter - City of North Port FL 08 30 24.pdf
129.76KB
DemandStar
For Purchasing Division
Date Posted
Sole/Single Source Number
Purchase Details
Effective Date
Expiration Date
Line Items
Item #
Description *
1
Equipment and 10-year license for
Visiplex PA and emergency
notification system. Per quote
#280992
Unit of
Measure
$$
Quantity *
17,525.00
Unit Price *
$1.00
Subtotal
$17,525.00
Shipping (?) *
$360.00
Total Charges
$17,885.00
Accounts (?)
Dept *
1
2
Comments to Budget (?)
Account # (?) *
107-5000-541.46-04
120-3032-534.46-04
Total Payments
$17,885.00
Project #
Amount *
$13,413.75
$4,471.25
Backup Attachments
Click the Preview icon or right click link and select Open link in new tab or window to avoid downloading.
Additional Backup
Related NavLine Req, price sheet, quote, drawings, specifications, risk waiver, etc.
QUOTE_280992 - PW.pdf
Visiplex - ins. waiver.pdf
Vendor Details
Vendor Information (?)
Except for Emergency purchases, vendor MUST already be setup as a vendor in NaviLine.
Vendor Name *
VISIPLEX INC
Vendor Name CST
Contact
Remittance Address
1287 N BARCLAY BLVD, BUFFALO GROVE, IL 60089
Phone
847-229-0250
Vendor Documentation Current (?) *
Yes No
Vendor Email
sales@visiplex.com
Risk Documentation Current (?) *
Yes No Waiver Attached
YTD Expenses (?)
Department Inclusive (?) *
$17,885.00
Highest Approver (?) *
FD and CM will be skipped on the back end, as needed.
City Inclusive (?) *
157.79KB
329.67KB
Vendor Number *
7023
VISIPLEX
1287 Barclay Boulevard, Buffalo Grove, IL 60089
Phone: 847-229-0250 | Email: sales@visiplex.com | Web: www.visiplex.com
Sales Quote: 280992
Bill to: City of North Port - Public Works Facility
4970 City Hall Boulevard
North Port
FL
Contact: Kevin Jagiello
Phone: 1-941-374-2036
Fax:
34286
Date: 04/17/26
Revised: 04/17/26
Issued by: Pat Devine
Project: Wireless PA & Emergency Notification System
RMA Number:
Shipping Method: FDX-GROUND
Unless otherwise noted in the Comments section, all items will be shipped to the address listed above. Please contact your sales representative if you
need items shipped to an alternate address. Applicable freight charges, if not already included, must be added before the order can be processed.
No. Product P/N Description
1 VS4820
Desktop Paging Base Station with Handset Microphone.
» www.visiplex.com/product/paging-base-station
2 VS101-HP
High Power Transmitter with Magnetic Mount Antenna.
» www.visiplex.com/product/high-power-paging-transmitter-vs101hp
3 VNS2640
Wireless PA Speaker with Beacon Lights and Message Board.
» https://www.visiplex.com/product/wireless-pa-speaker-with-led-display/
4
VNS2681
Backup Battery Option (*integrated).
Quantity
2
2
15
15
Price
1,750.00
1,995.00
495.00
35.00
Amount
3,500.00
3,990.00
7,425.00
525.00
5 VNS2087
Indoor/Outdoor Horn Speaker, Includes Mounting Bracket. Paired with Separate
» VNS2210 Controller. https://www.visiplex.com/product/vns2087-paging-horn-speaker/
6 VNS2210
Wireless Paging Controller. Paired with Separate Speaker.
» http://www.visiplex.com/product/wireless-pa-controller/
7
VNS2252
Backup Battery Option (*integrated).
» http://www.visiplex.com/product/internal-battery-kit/
8 VS-LIC
» www.visiplex.com/online-fcc-form
FCC 10-Year License.
» Click on Product P/N marked in Blue to open the respective website link (click Remember My Action & Allow on Adobe Security Warning).
To pay online, go to https://www.visiplex.com/secure-payment-service (Reference: Quote 280992. Please
confirm shipping charges are included, limited to USA and Canada and up to $10K)
3
145.00
435.00
3
350.00
3
35.00
1
495.00
Subtotal (USD):
Freight (USD):
Total (USD):
1,050.00
105.00
495.00
17,525.00
360.00
17,885.00
Comments & Alternate Shipping Address
Terms and Conditions:
1. Unless stated otherwise, all products include standard one-year warranty. Repairs include 90 days limited warranty.
2. If you do not have approved NET terms, payment terms are prepaid, charged to a credit card (USA and Canada only) or COD (USA only).
3. Prices do not include sales tax (if applicable) and shipping charges (unless stated otherwise).
4. Quote is valid for 30 days.
5. Product description may include main features only. Refer to product's datasheet for complete information.
6. The configuration and equipment listed on this quote represent a suggested solution based on available products and technology and based on information (if any) that was provided in regards to the
quoted project. The suggested solution may not fully comply with specifications, documentation or materials (if any was provided).
Page 1 of 2
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
