BLD A Cooling Upgrades

Location:	District of Columbia
Posted:	May 5, 2026
Due:	Jun 2, 2026
Agency:	District of Columbia Courts
Type of Government:	State & Local
Category:	41 - Refrigeration, Air Conditioning and Air Circulating Equip. Y - Construction of Structures and Facilities
Solicitation No:	DCSC-26-RFP-068
Publication URL:	To access bid details, please log in.

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a0SOLICITATION, OFFER, AND AWARD

2. Reference Number

3. Solicitation Number

DCSC-26-RFP-068

BLDA Cooling System Upgrades

4. Type of Solicitation

Sealed Bid (IFB)

Sealed Proposals (RFP)

5. Date Issued

05/05/2026

Page of Pages

1 59

6. Type of Market

Open

Set Aside

7. Issued By

8. Address Offer to:

District of Columbia Courts

Capital Project Facilities Management Division

Administrative Services Division

510 4th St. NW, Suite 214

Procurement and Contracts Branch

Washington, DC. 20001

510 4th St. NW, Suite 326

Washington, D.C. 20001

ATTN: Kenneth L. Evans Jr

NOTE: In the sealed bid, solicitations “offer” or “Contractor” means “bid or “bidder.”

SOLICITATION

9. THE DISTRICT OF COLUMBIA COURTS REQUIRES PERFORMANCE OF THE WORKS DESCRIBED IN THESE DOCUMENTS (Title, date)

A Prebid will be held Monday, May 11, 2026, promptly @ 10:00 AM in Building B, 510 4th St, Suit #214.06

A site walk will be held Monday, May 11, 2026, promptly @ 11:00 AM, immediately following the Prebid.

Offerors shall provide the following information no later than Monday, May 11 @10:00 AM, for all participants to (e-mail): Kenneth.Evans@dccsystem.gov, Contract

Specialist to participate in the conference call

a) Full name of the attendee

b) Name of the company the attendee is affiliated with

c) and email address

10. The Contracting Officer shall issue the Notice to Proceed no later than _120 calendar days after contract award. The Contractor shall achieve Final Completion within

_300_ days after receiving the Notice to Proceed.

11. THE CONTRACTOR MUST FURNISH ANY REQUIRED BID, PERFORMANCE, PAYMENT AND WARRANTY BONDS

Bid Bond

Yes____ No____ _ __% of the total amount of their proposal

Performance and Payment Bond Yes_X__ No____ 100 __% Within ___5__ Calendar days after receiving the notice to proceed

Warranty

Yes_X__ No____ 100 __% Within _ _5__ Calendar days after final acceptance

12. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers an original, and __4__ copies to perform the work required are due at the place specified in Item 8 by Tuesday , June 02, 2026, at 3:00 PM (date).

b. Proposals shall be submitted in two parts, titled "Technical Proposal" and "Price Proposal."

c. A separate electronic copy of the entire proposal should accompany the package.

d. Sealed envelopes shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

e. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

CAUTION: See Section L.1.2—Proposal submission date and time, and late submissions, late modification, withdrawal or modification of proposals and late

proposals. All offers are subject to all terms & conditions contained in the solicitation

13. For Information

A. Name

B. Telephone

C. E-mail Address

Contact

Kenneth L. Evans Jr

(Area Code)

(Number)

(Ext) kenneth.evans@dccsystem.gov

(202)

879-8776

14. Table of Contents

(X)

Section

Description

Page (X) Section

Description

Page No.

No.

PART I – THE SCHEDULE

PART II – CONTRACT CLAUSES

A Solicitation/Contract Form

I Contract Clauses

B Supplies or Services and Price/Cost

PART III – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

C Specifications/Work Statement

J List of Attachments

D Packaging and Marking

PART IV – REPRESENTATIONS AND INSTRUCTIONS

E Inspection and Acceptance

Representations, certification and other

F Deliveries or Performance

K statements of Contractors

G Contract Administration Data

L Instructions, conditions & notices to

Contractors

H Special Contract Requirements

M Evaluation factors for award

15. In conjunction with the above, the undersigned agrees, if this offer is accepted within _____120________ calendar days from the receipt

of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within

the time specified herein.

15A.

Name and Address

of Contractor

15B. Telephone

(Area Code)

(Number)

SOLICITATION, OFFER, AND AWARD (Continue d)

(Construction, Alteration, or Repair)

15D. Name and Title of Person Authorized to Sign Offer/Contract

15 C. Check if remittance

(Ext) address is different from above –

Refer to section G

15E. Signature and Corporate Seal

All written communications regarding this solicitation should be addressed to the Contracting Officer at the mailing address listed on page 1.

DCSC-26-RFP-068

SECTION B: CONTRACT TYPE, SUPPLIES OR SERVICES AND

PRICE/COST

B.1 Project Purpose

The District of Columbia Courts (the “Courts”), Procurement and Contracts Branch on behalf of

the Capital Projects and Facilities Management Division (CPFMD) is seeking a contractor to

provide construction services for the BLDA Cooling System Upgrades project located at the DC

Superior Courts Probate Division, also known as Building A (BLDA), at 515 5th St NW,

Washington, DC 20001.

B.2 The Court contemplates award of a Single firm fixed contract.

B.3 SERVICES

The Contractor shall provide all professional, technical, supervision, labor, materials, and

equipment for the construction of the BLDA Cooling System Upgrades.

B.4 PRICE SCHEDULE:

B.4.1 Base Bid Price / Section Pricing: Refer to SECTION K, Attachment K – Tab K.1

The Contractor shall perform all efforts in accordance with the requirements of this contract for

the firm fixed price (“FFP”) below and as further specified in the Contractor’s pricing proposal.

This FFP shall include all direct labor, materials, equipment, communication, and other direct

costs as well as all indirect costs, subcontractor costs, commissions, and any other profit and

expenses for which the Contractor expects payment. No additional charge shall be made by the

Contractor to complete the scope outlined in this Request For Proposal (RFP). The Contractor

shall also guarantee said offered price and itemized pricing, free from any change, for one

hundred and twenty (120) days from the date of the submission of its proposal.

In addition to the base scope, the Owner requests proposal information corresponding to an

alternate allowance outlined below:

B.4.2 Temporary Cooling Allowance:

Refer to section F1.1 for anticipated period of performance. In the event that temporary cooling

of BLDA will be required, the Contractor shall provide a temporary system to ensure

uninterrupted cooling for the occupied building with no disturbance to Courts operations. This

service may be required as early as when the contract is awarded. The Courts envisions this

solution to be temporary chillers and associated temporary power. BLDA is serviced by 208V

power and cannot support 480V services, so this should be taken into account when planning

temporary cooling.

The Contractor shall:

1. Coordinate with the Owner to complete all necessary pre-installation activities

2. Facilitate revew and acceptance of all pre-installation documents by the Owner and the

District prior to installation of the temporary cooling system

3. Provide monthly allowances for cooling system rental (see Attachment K – Tab K.3.)

DCSC-26-RFP-068

a. Planning, Coordination, Drawings, set up and removal of Temporary Cooling

System

b. All fuel costs for any proposed temporary solution

c. Monthly rental rates for equipment

If this temporary cooling allowance is required, the contractor, utilizing their proposed rates, will

provide the total cost of the service necessary to cool the building ahead of contract scope (See

section B.6) which will be executed through a contract modification.

Reference Section C for additional information on base contract scope and considered options/

allowance.

B.4.3 Unit Cost (Abatement Schedule): Refer to SECTION K, Attachment K – Tab K.2.

B.4.4 Alternate Deduct for Bathrooms: Refer to SECTION K, Attachment K – Tab K.4.

Provide alternate deducts amounts for the slab cutout, toilet partition replacement, and shaft

expansion on Levels 1, 2, and 3 bathrooms.

B.5. ADDITIONAL PRICING INCLUSIONS

B.5.1 ALLOTMENT(s) The Offeror shall include allowances for the following:

B.5.1 A. Hazardous Material Abatement $100,000.00

B.6 CONSTRUCTION SCHEDULE

The Contractor shall submit a complete project schedule which shows all activities required to

perform the scope of work to include the sequence in which the Contractor proposes to perform

all contractual aspects of the work. The schedule shall be completed by the Contractor and will

be considered a part of the Construction Project Bid-Offer. Table 1 lists the Contractual

Milestones that shall be incorporated into the project schedule. Refer to section F1.1 for period

of performance.

The contractor shall take all means necessary to prep and plan for the removal and replacement

of the chilled water system over the Fall/Winter season of 2026/2027 and shall have the new

system operational to support demand in Spring/Summer 2027 anticipated as March

1st. Contractor will coordinate the date of the removal of the existing chilled water system with

the DC Courts anticipated for November 1st, 2026.

Contract Milestone

Substantial Completion

Final Completion

Calendar Days After NTP

270

300

SECTION C: SPECIFICATIONS/WORK STATEMENT

DCSC-26-RFP-068

C.1 SCOPE

The Courts is seeking a qualified contractor to provide construction services as specified in

Attachments J.22 and J.23 for the BLDA Cooling System Upgrades.

The project scope associated with this task order are upgrades of condenser water and chilled

water systems located in the basement and the penthouse. The scope of work includes installation

and construction of the following equipment: Condenser Pump(s), Chilled Water Pump(s), Heat

Exchanger(s), VFDs, and associated Piping and Controls, as well as demolition and removal of

existing equipment.

C.2 APPLICABLE DOCUMENTS

See sections J and K.

C.3 DEFINITIONS

These terms when used in this RFP have the following meanings:

C.3.1 THE CONTRACT DOCUMENTS

The Contract Documents consist of the Agreement between Owner and Contractor (hereinafter

the Agreement), Conditions of the Contract (General, Supplementary and other Conditions),

Drawings, Specifications, Amendments issued prior to execution of the Contract, other

documents listed in the Agreement and Modifications issued after execution of the Contract.

C.3.2 MODIFICATION

A Modification is (1) a written amendment to the Contract signed by both parties, (2) a Change

Order, (3) a Construction Change Directive or (4) a written order for a minor change in the Work

issued by the CO.

C.3.3 THE CONTRACT

The Contract and documents referenced herein represents the entire and integrated agreement

between the parties hereto and supersedes prior negotiations, representations or agreements,

either written or oral. The Contract may be amended or modified only by a Modification. The

Contract Documents shall not be construed to create a contractual relationship of any kind

between the Owner and a Subcontractor or between any persons or entities other than the Owner

and Contractor. The CM shall, however, be entitled to performance and enforcement of

obligations under the Contract intended to facilitate performance of the CM's duties.

C.3.4 THE WORK

The term "Work" means the construction and services required by the Contract Documents,

whether completed or partially completed, and includes all other labor, materials, equipment and

services provided or to be provided by the Contractor to fulfill the Contractor's obligations. The

Work may constitute the whole or a part of the Project.

C.3.5 THE PROJECT

The Project is the total construction of which the Work performed under the Contract Documents

may be the whole or a part and which may include construction by the Owner or by separate

contractors.

DCSC-26-RFP-068

C.3.6 THE DRAWINGS

The Drawings are the graphic and pictorial portions of the Contract Documents showing the

design, location and dimensions of the Work, generally including plans, elevations, sections,

details, schedules and diagrams.

C.3.7 THE PROJECT MANUAL

The Project Manual, or Specifications, are the portion(s) of the Contract Documents consisting

of the written requirements for materials, equipment, systems, standards and workmanship for

the Work, and performance of related services.

C.3.8 THE DIVISION 01

The Division 01 is a volume assembled for the Work which may include the Offering

requirements, sample forms, Conditions of the Contract and Specifications. The terms

“knowledge,” “recognize,” “discover,” their respective derivatives, and similar terms in the

Contract Documents, as used in reference to the Contractor, shall be interpreted to mean that

which the Contractor knows (or should know), recognizes (or should recognize), and discovers

(or should discover) in exercising the care, skill, and diligence required by the Contract

Documents. Analogously, the expression “reasonably inferable” and similar terms in the

Contract Documents shall be interpreted to mean reasonably inferable by a contractor familiar

with the Project and exercising the care, skill, and diligence required of the Contractor by the

Contract Documents. These are included in the Project Manual.

C.3.9 SUBSTANTIAL COMPLETION

Substantial Completion is the stage in the progress of the work when the work or designated

portion thereof is sufficiently complete in accordance with the Contract Documents so that the

Courts can fully, safely, and securely occupy the Project Area. For complete definition refer to

Attachment J.20 Section 9.8.

C.3.10 FINAL PROJECT COMPLETION

Upon receipt of written notice that the work is ready for final inspection and acceptance and

upon receipt of a final Application for Payment, the DC Courts and Construction Manager will

promptly make such inspection and, when the DC Courts and Construction Manager finds the

work acceptable under the Contract Documents and the Contract fully performed, the DC Courts

will promptly issue a final Certificate for Payment, stating that to the best of the Construction

Manager's knowledge, information and belief, and on the basis of the Construction Manager's

on-site visits and inspections, the work has been completed in accordance with terms and

conditions of the Contract Documents and that the entire balance found to be due the Contractor

and noted in the final Certificate is due and payable. The DC Courts Final Certificate for

Payment will constitute a further representation that conditions listed in Section 9.10.2 as

precedent to the Contractor's being entitled to final payment have been fulfilled. For complete

definition refer to Attachment J.20 Section 9.10.

C.3.11 ACCEPTANCE

"Acceptance," as used in this clause, means the act of an authorized representative of the DC

Court by which the DC Court assumes for itself, or as an agent of another, approves specific

services, as partial or complete performance of the contract.

C.3.12 ALLOWANCES

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation #	Details	Opening Date	Closing Date	Other Documents
DCSC-26-RFP-068	BLD A Cooling Upgrades	May 05, 2026	Jun 02, 2026	Attachments J.1-J.19 Attachments J.20-J.23 Attachment K Offer Breajdown

BLD A Cooling Upgrades

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