ITB 26-17 Sodium Hypochlorite

City of Lake Wales
BID PACKAGE
Procurement of Sodium Hypochlorite
ITB. 26-17
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City of Lake Wales

Cut along border and affix this label to your sealed bid envelope to identify it as a
"Sealed Bid". Be sure to include the name of the company submitting the bid where
requested.
SEALED BID - DO NOT OPEN
SEALED BID NO: 26-17
BID TITLE: Procurement of Sodium Hypochlorite
DUE DATE/TIME: Wednesday, September 2, 2026 @10:00am
SUBMITTED BY: ________________________
Name of Company
DELIVER TO: PURCHASING DEPARTMENT
CITY OF LAKE WALES
201 W CENTRAL AVE.
LAKE WALES, FL 33853
Please Note: From time to time, addenda may be issued to this bid. Any such addenda will be posted on
the same Website, www.lakewalesfl.gov, from which you obtained this bid. Before submitting your bid
you should check our Website to download any addenda that may have been issued.
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City of Lake Wales

INVITATION TO BID
Bid#26-17
NOTICE IS HEREBY GIVEN
that t hPer oCciutyre omf eLnatk oef W Soadleiusm is Hacycpeopcthilnogr istee aled bids for:
At 10:00 A.M., EST onWednesday, September 2, 2026
in the City Commission Chambers at
the Municipal Administration Building, 201 Central Ave. W., Lake Wales, Florida, bids will be
opened and reatdw aolo (u2d). copies
Procurement of Sodium
AHny poorcighilnoarilt eand of all bids, including all executed documents aSnedp nteemedbeedr a 2tt, a2c0h2m6e. nts,
shall be placed in a sealed envelope, marked "26-17: SEALED BID FOR
Intent ", and delivered prior to the opening deadline, 10:00 A.M., EST on
Under this schedule, the Contractor shall furnish liquid sodium hypochlorite (12.5 Trade Percent Available
Chlorine) FOB destination in accordance with the American Water Works Association's (AWWA's)
Standard B-300-99 for hypochlorite, except as modified or supplemented herein, to the City of Lake
Wales' (4) Water Treatment (WTP) and (1)Wastewater Treatment (WWTP) plants.
Staff will be available to answer any questions and will conduct site visits to the facilities upon request.
A non-mandatory pre-bid conference will be held at the City of Lake Wales, City
Commission Chambers located at 201 Central Avenue West, Lake Wales, Florida,
on Tuesday, August 25, 2026 at 9:00 A.M.
Responding to the Invitation to Bid
All persons and firms wishing to submit bids must obtain a complete copy of the Invitation to Bid and
submit all required forms as outlined in the bid document with their response. Bids and related forms can
be accessed on the City's website, www.lakewalesfl.gov: Government: Purchasing, or by contacting
Cynthia Harnage, Purchasing Agent at (863) 678-4182, ext. 1187, or by email at charnage@lakewalesfl.gov
Faxed or e-mailed responses will not be accepted. Responses may be hand delivered, mailed, or delivered
via courier service to the following address:
City of Lake Wales
City Manager's Office
Attention: Cynthia Harnage, Purchasing
Agent 201 West Central Avenue
Lake Wales, FL 33853
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City of Lake Wales

General Information and Requirements
1. In accordance with Chapter 119, Florida Statutes, all bids received, and all materials contained
therein, once opened are public record, and subject to disclosure to any person, organization, or
firm, including other firms responding to this invitation to bid.
2. In accordance with section 287.133, Florida Statutes, a person or affiliate who has been placed on
the convicted vendor list following a conviction for a public entity crime may not submit a bid or
proposal on a contract to provide any goods or services to a public entity and may not be awarded
or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any
public entity, and may not transact business with any public entity in excess of the threshold
amount provided in section 287.017-for CATEGORY TWO for a period of 36 months from the
date of being placed on the convicted vendor list.
3. The City reserves the right to accept or reject any or all bids, or part thereof, to waive any
informalities or technicalities, or to award contracts in the best interest of the City. In all
instances, the City's decision shall be final.
4. The City of Lake Wales is exempt from taxes imposed by the State and Federal Government.
Bids shall not include any taxes or fees.
5. Prospective firms must submit proposals strictly in accordance with the specifications outlined in
the Invitation to Bid. Each variance, if any, to the specifications shall be specifically stated in the
bid.
6. Prospective firms warrant by virtue of submission of bids that all prices, terms, and conditions
stated shall be honored for a period of ninety (90) days after the opening of bids. Any changes at
the time an order is placed shall result in automatic disqualification of the vendor.
7. The original bid shall be signed, in blue ink, by a corporate officer, partner, or proprietor.
8. The City reserves the right to reject any or all items if in its judgment the item does not meet the
needs of the City, or for any reason it deems suitable.
9. Prospective firms are hereby warned not to contact any City employee or official on matters
relating to this Invitation to Bid, except as indicated herein. Any attempt to do so, or engaging in
lobbying or any other activity interfering with the evaluation process may result in immediate
disqualification of the vendor from any City business.
10. Per City ordinance, agreements and contracts with a term in excess of one year shall include the
following language: "The performance of the City of Lake Wales and its obligation to pay under
this contract is contingent upon annual appropriation by the City Commission of Lake Wales."
Vendors are warned that this requirement is written into the Code of Ordinances of the City, a
public document, and is binding upon all vendors whether or not referenced in any agreement.
11. Prospective firms quoting State of Florida contract pricing must provide the state contract number
and date of expiration in their bids or proposals. Firms will be required to provide a copy of the
entire contract prior to the placing of orders by the City.
12. Prospective firms hereby warrant by virtue of submission of bids that any and all terms,
conditions, and requirements as stated in this document are valid, enforceable, and binding upon
the selected vendor.
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City of Lake Wales

Specific Information and Requirements
1. Answers to questions submitted about this Invitation to Bid or the Project will be provided to all
known prospective bidders.
2. The selected firm may not discriminate against any employee employed in the performance of
services, or against any applicant for employment because of race, religion, color, handicap,
national origin, age, gender, or marital status.
3. Bids shall include all information required in the Invitation to Bid. Bidders shall use City standard
forms as included in the Invitation to Bid to submit all information, or shall follow the format
dictated or include the information required herein where no form is provided. Bid documents
shall be arranged in order as indicated on the Bid Contents Form.
4. The City will allow the use of approved subcontractors or third parties in performing work
outlined in this Invitation to Bid.
Evaluation of Bids
The City of Lake Wales shall be the sole judge of the bid and the resulting agreement that is in its best interest
and its decision shall be final. All bidding and award procedures undertaken by the City in regard to this
project shall be consistent with the City's adopted procurement procedures. The City reserves the right to seek
clarification from prospective firms on any issue in a bid, or take any other action it feels necessary to properly
evaluate the bids and construct a solution in the City's best interest.
Scope of Work, Specifications and Other Requirements
1.Award of bids will be based on an individual low or overall low bid meeting specifications, whichever
would be in the best interest of the City. The City reserves the right to reject any or all bids and/or waive any
minor irregularities in the bids received, whichever would be in the best interest of the City.
2.The period of performance for this bid is from date of award through September 30, 2024. It may be
extended for two (2) one (1) year periods at the same terms and conditions, with the mutual agreement of all
parties.
3.If it becomes necessary to revise or amend any part of this bid, an addendum will be issued and will be
posted on the City's website at www.lakewalesfl.gov, Purchasing& Bids, Notice of Bids. It is the sole
responsibility of the bidders to check the website to ensure that all available information has been received
prior to submitting a bid.
Bidder Qualification/Submittals
For purposes of this Bid, the term "Bidder" shall be defined as the company submitting the proposal
and shall include all subsidiaries, affiliates, and subcontractors. As such, any requested documentation shall
apply to all subsidiaries and affiliated companies as well as any subcontractors. In the event that a company is
using a subcontractor to either manufacture or deliver the product, the requested items (e.g., references,
terminations, and safety incidents) shall apply to the subcontractor as well.
The awarded Bidder shall submit a 1500 ml "chilled" sample of their product representative of their
manufacturing process from Bidder's manufacturing facility which would serve the customer to one of the
approved testing laboratories listed in this Specification for analysis within the past ninety (90) days. The
laboratory shall ascertain whether the Bidder's product is in compliance with this Specification for available
chlorine, % sodium hypochlorite, excess caustic, iron, copper, nickel, chlorate, bromate and suspended solids
(based on Filter Test time). The cost of the analysis shall be borne by Bidder. The results of the analysis shall
be submitted with the Bidder's proposal. Failure to submit a sample or meet the requirements of the
Specification shall result in Bidder being disqualified from bidding on this product.
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City of Lake Wales

Further, Purchaser reserves the right to take samples from Bidder's other customers to ensure that
the Bidder's sample and delivery equipment is in compliance with all the requirements of this Specification
and such a sample shall be judged representative of the Bidder's quality. The Bidder shall provide a
customer contact and phone number in the same county as the Purchaser whereby the Purchaser may obtain
sample of Bidder's product to check it for compliance with the Specification. It is the Purchaser's intention
to deal directly with this customer. Purchaser may choose to obtain a sample from any of Bidder's
customers, however, to ensure compliance with the Specification. In such event, Purchaser shall bear the cost
of any analysis. Based on this compliance check, failure to meet the requirements of this Specification shall
result in Bidder being disqualified from bidding on this Product.
Each prospective Bidder shall submit a list of at least three (3) references to include phone numbers
that use or have used its sodium hypochlorite at both water and wastewater treatment plants (at least five of
each type) in the past two years. The Reference List shall list actual users at the water and wastewater plants
and not purchasing agents. Additionally, each Bidder shall provide the names of any customers where its
contract was terminated early (e.g., debarred) for safety, quality, or service issues for any product it supplies
over the past five years. The Bidder shall also provide a detailed listing of all accidents, incidents, releases,
spills, vehicle accidents involving death or injury and National Response Center Notifications ("safety
incidents") for all chemicals it delivers or manufacturers for the past five (5) years. Failure to disclose
references, terminations, or safety incidents will result in Bidder being disqualified from bidding on this
product.
As part of its Emergency Preparedness Planning and Spill Response Plan, each prospective Bidder
shall submit a list with 24-hour access phone numbers of at least two degreed engineers (preferably
Chemical Engineers) listing their degree, college or university and year of graduation, experienced in
sodium hypochlorite operations to provide emergency support services on a 24/7 basis in the event of a spill,
equipment failure or other emergency. Failure to submit this list including all the requirements of the list or
to adhere to these requirements will result in Bidder being disqualified from bidding on this product.
As part of assessing the Bidder's reliability and safety record, the prospective Bidder shall include
all regulatory actions including but not limited to, copies of any fines, correspondence and consent orders
relating to the operation of ALL of its manufacturing and distribution facilities. Additionally, the Bidder
shall submit a copy of its OSHA Form 300A/300 logs for the past three years (if the Bidder utilizes a third
party driving company or affiliated company, then they shall submit the OSHA 300 logs for that company as
well). The Purchaser may require a site visit to the Bidder's manufacturing and distribution facilities to
assess their safety and reliability as part of the Bid Evaluation process.
Bid Evaluation
The Proposal Evaluation shall consider many factors including price, product quality, previous
performance, safety, reliability, sample results and reference checks. Because of the hazardous nature of the
product and the relatively short shelf-life of the product, strong consideration shall be given to the Bidder's
quality, safety record, reliability, and previous performance in awarding the contract for the product.
Commercial Conditions (Pricing, Term and Payments)
The price of the sodium hypochlorite shall be fixed for the term of this Purchase Order and shall
not be subject to any price escalation or fuel surcharges during the term of the Purchase Order. Suggested
term is from one to three (3) years. All payments shall be NET 30 days.
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City of Lake Wales

Delivery Requirements
Contractor shall make "normal" deliveries within three (3) calendar (i.e., not "working" days) days
after receipt of order and must make "emergency" deliveries within 24 hours. An emergency
delivery is defined as a delivery which is necessary in order to prevent the Purchaser from running
out of sodium hypochlorite in less than 36 hours. Purchaser shall endeavor to minimize the
number of "emergency" deliveries.
The Contractor shall be responsible for any spills resulting from the failure of its or its
subcontractor's delivery equipment or from failure of attendant delivery personnel in the proper
performance of their duties. Proper performance shall require attendant delivery personnel's
constant inspection and observation of unloading operations and knowledgeable response to
problems or emergencies, which would most commonly be expected to occur. The Purchaser
reserves the right to refuse any and all deliveries made with equipment that is poorly maintained
and/or leaking sodium hypochlorite.
The tanks or trailers shall be clean and free of residue that may contaminate the Contractor's
product or impede the unloading process. It is the Contractor's responsibility to verify the
cleanliness of the transporting equipment before loading. All appurtenant valves, pumps, and
discharge hoses used for the delivery of sodium hypochlorite shall be supplied by the Contractor
and shall be clean and free from contaminating material. The Purchaser may reject a load if the
equipment is not properly cleaned. The Contractor shall furnish a Purchaser approved, leak-free
connection device between the trailer and the Purchaser's intake receptacle. The Contractor shall
observe the entire filling operation at each delivery site and shall immediately report any spills
caused during the filling operations. The Contractor shall take immediate and appropriate actions
to clean up any spilled liquid sodium hypochlorite. If the spill is not cleaned up, the Purchaser
will hire a certified hazardous material handling company to clean up the spill, and the cost of
such service will be charge to the Contractor and deducted from the amount due to the Contractor.
If the Purchaser's unloading equipment such as pipe, valves or level indication and alarms should
fail and the spillage is not the fault of the Contractor or its subcontractor, the Contractor shall be
relieved of cleanup of the spill.
Delivery Locations
Delivery shall be made to:
A. Water Treatment Plant #1-138 Sessoms Ave, Lake Wales, Florida 33853; Water
Treatment Plant #3-1050 N 5th Street, Lake Wales, Florida 33853; Water Treatment Plant
#2-1039 Grove Ave, Lake Wales, Florida 33853; Park Water Treatment Plant 25 1st
Avenue, Lake Wales, Florida 33859
B. Sam P Robinson Waste Water Treatment Plant, 840 Henry Street, Lake Wales, Florida
33853; WWTF 6495 Waverly Road, Lake Wales, Florida 33853
Sampling and Testing
Sampling and testing shall be in accordance with EPA and AWWA B300-99 standards and in
accordance with the documents titled: "The Weight Percent Determination of Sodium
Hypochlorite, Sodium Hydroxide, And Sodium Chlorate in Liquid Bleach" and "Suspended Solids
Quality Test for Bleach Using Vacuum Filtration", distributed by Powell Fabrication and
Manufacturing, Inc. and available at http://www.powellfab.com. The approved laboratories are
listed below. Should Bidder request to use another laboratory, that laboratory must be certified by
the National Environmental Laboratory Accreditation Conference (NELAC) and must be able to
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City of Lake Wales

meet the following Minimum Detection Limits (MDL): (1) Metals .02 mg/L; (2) Bromate .1
mg/L; (3) Chlorate 20 mg/L; and (4) Chlorine/Excess Caustic 0.1%. Bidder shall provide proof of
current NELAC certification and laboratory analysis shall specify the MDL if a non-approved
laboratory is used.
Approved Testing Agency
Pace Analytical Servics, LLC
110 S Bayview Blvd.
Oldsmar, Florida 34677
Ph: 813-340-8100
Fax:
Special Note: Concentration testing for iron and transition metal ions for nickel and copper in
sodium hypochlorite is a difficult test and requires high levels of knowledge and experience for
accurate and repetitive test results.
Sampling and Testing Prior To Unloading
The Contractor's delivery trailer shall have a sample port to provide a sample for analysis prior to
hooking up and unloading the trailer. The Contractor's delivery personnel (driver) shall be
provide a sample of hypochlorite before the shipment is hooked up and unloaded in the presence
of the Purchaser. The Purchaser will supply the sample container and the driver shall collect the
sample from the tank truck and turn it over to the Purchaser. The sample shall be considered
representative of the lot.
The Purchaser reserves the right to subject samples of the hypochlorite to quick analyses to ensure
that it meets basic conditions of the specification with respect to specific gravity, weight percent of
sodium hypochlorite, sodium hydroxide, and suspended solids. Any lot tested by the Purchaser
that fails to comply with the specifications shall constitute grounds for rejection of that lot. No
payment shall be made for hypochlorite that is rejected. The Contractor or its subcontractors shall
allow 45 minutes for this testing to be completed. If testing cannot be completed within the 45-
minute period, the Purchaser shall allow the Contractor to unload the shipment. In the event that
the load is rejected, the Contractor shall have four (4) hours to supply another shipment. In the
event that the Contractor is unable or unwilling to supply another shipment within this time
period, Purchaser has the right to procure a shipment from another source. Two rejections of a lot
or shipment in any twelve (12) month period shall constitute automatic termination of the
Contractor's supply contract with the Purchaser.
Sampling and Test of Shipment after Unloading
The Purchaser reserves the right to subject samples of the hypochlorite to complete analyses to
ensure that it meets EPA specifications, AWWA B300-99 specifications, and the supplemental
specifications included with this document. A combination of two failures to comply with these
specifications from either rejections of a shipment or from a subsequent complete laboratory
analysis shall result in automatic termination of the Contractor's supply contract of the
hypochlorite.
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City of Lake Wales

Specifications of Material
Hypochlorite supplied under this contract shall be tested and certified as meeting these
specifications and those of the American National Standards Institute/National Sanitation
Foundation Standard 60 (ANSI/NSF Standard 60), Drinking Water Treatment Chemicals Health
Effects. It is the responsibility of the supplier to inform the Purchaser that NSF or UL certification
has been revoked or lapsed within 24 hours of the time the supplier receives verbal or written
notification. Loss of certification shall constitute sufficient grounds for immediate termination of
the contract between Purchaser and Contractor.
Hypochlorite delivered under this contract shall have a minimum of 120 Grams per Liter (GPL)
available chlorine equivalent to 10.85 percent sodium hypochlorite by weight). Product shall be a
clear straw colored liquid with no visible cloudiness, impurities, or sediment.
Hypochlorite delivered under this contract shall have a minimum of 0.15 percent by weight
sodium hydroxide and a maximum of 0.45 weight percent sodium hydroxide.
Hypochlorite delivered under this contract shall meet the following containment concentration
limits:
Iron < 0.3 mg/L
Copper < 0.03 mg/L
Nickel < 0.03 mg/L
Chlorate < 2,000 mg/L
Bromate < 20 mg/L
Filter Test Time < 3 minutes
The delivery time of the shipment shall not exceed 72 hours from the time of manufacture of the
product. The suspended solids in the sodium hypochlorite delivered under this contract shall be
minimized and the shipments delivered shall achieve a filtration time of less than 3 minutes for
1000 ml when applying the "Suspended Solids Quality Test for Bleach Using the Vacuum
Filtration" Method developed by Novatek and previously referenced in this Specification.
Manufacturer's Laboratory Reports
Delivery Reports:
A certified report from the manufacturer shall be submitted for each sodium hypochlorite delivery
to the Purchaser.
The report shall contain the following data:
* Date and Time of Manufacture
* Percent by Weight
Sodium Hypochlorite
Excess Sodium Hydroxide
* Specific Gravity (Referenced to a temperature)
* Suspended Solids Test Time
No deliveries will be accepted by the Purchaser unless accompanied by said certified laboratory
report for the specific batch of sodium hypochlorite delivered showing the above data and that it
conforms to the required specifications.
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City of Lake Wales

Quarterly Reports:
At the start of the contract and every 90 days, the Contractor shall utilize an outside testing
agency acceptable to both the Purchaser and the Contractor (e.g., one of the approved
laboratories referenced in this Specification) to analyze a sample of the sodium hypochlorite
delivered to the Purchaser. The Contractor shall supply the sample container and the driver shall
collect the sample from the tank truck. This sample will be given to the Purchaser at the time of
the sample and the Purchaser forward the sample to the approved authorized testing agency.
Any failure to comply with the specifications shall constitute grounds for cancellation of the
contract between Purchaser and Contractor. Charges for the manufacturer's certified report and
all quarterly reports by outside testing agencies should be included in the bid price.
Termination
In addition to the various statements in this Specification stating the grounds for automatic
termination of the Contractor's contract to supply sodium hypochlorite to Purchaser, the contract
will be voided or terminated for any three failures by Contractor to meet any requirement of this
Specification in the preceding twelve month period. These failures include, but are not limited
to, failure to deliver in a timely manner, failure to deliver with proper equipment, failure of the
product to meet the specification either prior to unloading, after unloading or as a result of a
quarterly analysis, failure to provide a certificate of analysis and failure to respond in a timely
manner to any Purchaser emergency.
Bidder's Checklist
The Bidder shall ensure the following information is included in their proposals:
* Pricing for the Sodium Hypochlorite
* Third Party Laboratory Analysis of Sodium Hypochlorite Sample
* List of References (Three)
* List of Degreed Engineers
* List of Subcontractors or Affiliates
* List of Safety Incidents (Last Five Years)
* List of Terminations/Debarments (Last Five Years)
* Copy of OSHA Form 300A/300 logs (Last Three Years)
* Other Information on Company
* Contact Information to Obtain Product Sample in the Same County
* Copies of any fines, correspondence and consent orders relating to the operation of ALL of its
manufacturing and distribution facilities.
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City of Lake Wales