BITUMINOUS PLANT MIX MATERIAL AND STONE AGGREGATE
| Location: | Pennsylvania |
|---|---|
| Posted: | Mar 2, 2026 |
| Due: | Mar 31, 2026 |
| Agency: | Rostraver township |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 26-10 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
26-10
|
| Bid Title: |
BITUMINOUS PLANT MIX MATERIAL AND STONE AGGREGATE
|
| Category: | Paving |
| Status: | Open |
|
Attachment Preview
INVITATION TO BID
FOR WESTMORELAND COUNTY
DEPARTMENT OF PUBLIC WORKS
Sealed bids will be received at the Office of the Westmoreland County Controller, Suite 111,
2 North Main Street, Greensburg, Pennsylvania until 2:00 P.M., prevailing time, Tuesday, March 31, 2026, and
will be opened, checked, and read aloud at approximately 2:15 P.M. later in the Commissioners' Conference
Room, for the purchase of Bituminous Plant Mix Material and Stone Aggregate for the Westmoreland County
Department of Public Works.
Bid Documents will be on Westmoreland County’s website http://www.westmorelandcountypa.gov/Bids
on or before Tuesday March 9, 2026, preparatory to and during bidding. Addenda will ONLY be posted on the
Westmoreland County website. All Bidders are required to periodically visit the County’s website for Addenda
updates. It is ALL Bidders’ responsibility to verify that they have received and reviewed all addenda posted on
the County’s website before submitting a bid.
A certified check or bidder's bond in the amount of ten (10%) of the grand total bid must be enclosed with
the Bid Documents. Bid Bond of the two lowest bidders will be held until the contract is awarded and the
successful bidder supplies performance bond and signs contract. All other bid bonds will be returned within
fifteen days after opening.
The Westmoreland County Commissioners reserve the right to reject any or all bids. The Commissioners
also reserve the right to approve the sufficiency of any required surety.
"Notice is hereby given that this project is regulated under Executive Order 11246, the aims which are to
promote and insure equal opportunity for all persons, without regard to race, color, religion, sex or national origin,
for employment or seeking of employment with government contractors.”
"Failure of a contractor or applicant to comply with any provision of the regulation shall be grounds for
imposition of any or all of the sanctions authorized by the order."
All bids must be properly signed and submitted, in duplicate, in a sealed opaque envelope plainly marked
on the outside with the bidder's name and address and the designation:
BID:
BITUMINOUS PLANT MIX MATERIAL
AND STONE AGGREGATE
Jeffrey Balzer
County Controller
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GENERAL INSTRUCTIONS TO BIDDERS
1. General: Separate and sealed bids for Bituminous Plant Mix Material and Stone Aggregate for
Westmoreland County will be received at the Office of the County Controller, Courthouse Square, Suite
111, 2 North Main Street, Greensburg, Pennsylvania 15601 until 2:00 p.m. on Tuesday, March 31, 2026.
LATE BIDS WILL NOT BE ACCEPTED OR CONSIDERED
Bids will be opened and read aloud on March 31, 2026, at approximately 2:15 P.M.
2. Submission of Bids: An original and one (1) copy of the complete Bid must be submitted in a sealed
envelope, and addressed to the Westmoreland County Controller and clearly marked on the outside of the
envelope with the Bidder's name and address and the designation:
“BID – BITUMINOUS PLANT MIX MATERIAL AND STONE AGGREGATE”
No responsibility will be attached to any COUNTY representative for premature opening of a bid not
properly addressed and identified.
3. Bid Security: Each bid must be accompanied by a certified, good faith check drawn upon a bank
authorized to do business in the Commonwealth of Pennsylvania, cashier's check, or by a bid bond with
corporate surety, in the amount of ten percent (10%) of the amount bid for the grand total price of the
Bituminous Plant Mix and Stone Aggregate. Bid bonds must be signed by an authorized representative
of both the bidder and the surety company, and accompanied by a power of attorney authorizing execution
of the bond on behalf of the surety company, or the bid will be rejected.
4. Tax Exemptions: The County is exempt from all Federal excise and transportation taxes, the provisions
of the Fair Trade law, and the Pennsylvania sales and use tax for purchase of tangible personal property.
The registration number with the Internal Revenue Service is 25-6001046. No exemption certificates are
required and none will be issued. Nothing in this paragraph is meant to exempt a bidder from payment of
sales tax or use tax required to be paid with respect to its purchase or use of tangible personal property
used or transferred in connection with the performance of this contract. If the County is required by law
to pay any excise tax and then seek a refund or credit, the bidder may add the amount of the tax to the bid
price as a separate item.
The bidder will be required to complete an Internal Revenue Service Form (IRS) W-9, providing
the bidder's taxpayer identification number and, if applicable, certification regarding backup
withholding and submit the completed W-9 Form along with the executed contract. The form can
be found on the IRS web site through this link: https://www.irs.gov/forms-pubs/about-form-w-9 .
Selected contractor will submit the completed W-9 Form along with the executed contract.
5. Right to Accept or Reject Bids: The Westmoreland County Commissioners reserve the right to waive
informalities for the best interest of the County, approve sufficiency of surety and reject any and all bids.
Failure of the bidder to sign the bid or have the signature of an authorized agent or representative on the
official bid form will be cause for rejection of the bid. Signature must be written in ink; typing or printing
is not acceptable. Bidders must include all information required on the Official Bid Form. Failure to
comply may be cause for rejection of the bid. Award of the contract will be made at the County's option
to the lowest responsible bidder.
6. Approved Equal: Whenever a product is defined in this invitation by trade name and catalogue number
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of a manufacturer or vendor, the term "or approved equal," if not inserted therewith shall be implied. Any
reference to a particular manufacturer's products either by trade name or by limited description is solely
for the purpose of more clearly indicating the minimum standard of quality desired, except where a no
substitution is requested, the County will consider bids for the referenced item only. The term "or
approved equal" is defined as meaning any other make which, in the sole opinion of the County, is of such
character, quality and performance equivalence as to meet the standard of quality of items specified for
which it is to be used equally as well as that specified. The bidder quoting on a commodity other than as
specified shall furnish complete identification on the bid proposal of the product he is offering by trade
name brand and/or model number. The bidder shall also furnish descriptive literature and data with respect
to the alternative commodity he proposes to furnish. Bidders offering an alternate shall also indicate any
known specification deviations from the referenced item on the “Bid Exception Sheet”.
7. Withdrawal of Bids: Bids may be withdrawn at any time prior to the designated time of the opening of
bids. All bids must be firm for thirty (30) days following the bid opening; and, no bids will be permitted
to be withdrawn during such period. Bids will be awarded or rejected within thirty (30) days from opening.
In the event award of Bid cannot be made within thirty (30) days from date of Bid Opening, bidders will
be afforded the opportunity to extend their bid for an additional thirty (30) days be completing and
submitting to the County a Consent to Extension of Date for Bid Award Form, a copy of which is attached
hereto as Attachment “A”.
8. Provisions Required by Law Deemed Inserted: Each and every Provision of law and clause required by
law to be inserted in the Contract for this project will be deemed to be inserted therein and the Contract
will be read and enforced as though it were included here, and if through mistake or otherwise any such
provision is not inserted, or is not correctly inserted, then upon the application of either party, the Contract
shall forthwith be physically amended to make such insertion.
9. More Than One Bid: If more than one bid is offered by any one BIDDER, in his own name or in the name
of his agent, partner, or other person, all bids submitted by such BIDDER shall be rejected.
10. Non-Discrimination Agreement: The Successful Bidder shall execute the attached Non-Discrimination
Agreement herein marked as Attachment "B".
11. Contractor Integrity: The Successful Bidder shall execute the attached Contractor Integrity Agreement
herein marked Attachment "C".
12. No-Lien Affidavit – The successful bidder shall execute the attached Contractor’s No-Lien Affidavit
marked Attachment “D”.
13. Affidavit RE – The successful bidder shall execute the attached Affidavit-RE marked Attachment “E”.
14. Addenda to Contract: During the bidding period the County may issue written Addenda to each person,
firm or corporation which has secured a copy of these specifications, making changes or corrections to
the specifications as issued. Such changes or corrections shall be included in the work and/or materials
covered by the bid proposal, and such Addenda shall become part to the specifications and contract.
Bidders who secure Bid Specifications via the internet are cautioned to verify if Addenda have been issued
by the County prior to submission of bid. The County assumes no responsibility to notify any prospective
bidder of Addenda to Bid Specifications that are secured via the internet
15. Payment: The County will make payment to the successful Bidder within thirty (30) days upon receipt of
an invoice and receipt of and acceptance of the materials ordered. The invoice is to be submitted to:
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Westmoreland County Department of Public Works, 194 Donohoe Road, Greensburg, PA 15601.
16. Performance Bond: The successful bidder will be required to furnish a bond guaranteeing performance of
the contract, with sufficient surety in the amount of fifty percent (50%) of the amount of the contract within
fifteen (15) days of the date of written notice of award of the contract herein marked Attachment “F”.
NOTE: FAILURE TO FURNISH SUCH BOND WITHIN THIS TIME PERIOD SHALL, AT THE
OPTION OF THE COUNTY, CONSTITUTE GROUNDS TO REVOKE THE BID AWARD AND
DECLARE THE BID SECURITY FORFEITED.
17. Insurance: During the term of this contract, the Contractor shall maintain in effect insurance policies
covering the following:
1) Automobile - $500,000 combined single limit.
2) Workmen's Compensation - In amounts required by law.
3) General Liability - $500,000 per occurrence of personal injury; $500,000 per occurrence of
property damage.
A Certificate of Insurance must be provided along with the Performance Bond within fifteen
(15) days of written notice of award of the contract.
18. Term of Agreement: The term of this agreement shall begin on May 1, 2026 through April 30, 2027.
19. Contact Person: Any questions regarding this bid should be directed to Vaughn W. Neill at 724-830-
3966, fax: 724-830-3969, e-mail: vneill@westmorelandcountypa.gov.
20. In accordance to Pennsylvania’s “Right To Know” Laws, (Act 3 of 2008: 65 PS 67.101 et seq), the County
may make available for viewing or provide copies of all bids received and all associated contract
documents following awarding of same.
21. The submission of a Bid shall constitute and establish the Bidders intent to enter into a binding contract
with Westmoreland County for the goods and services solicited. Additionally, should any bid submitted
contain defect(s) that in the County’s opinion, is of a non-material nature, the Bidder agrees that by the
submission of a Bid, Bidder will correct any defect(s) upon request of the County.
22. Unit Prices: In the event Unit Prices are required, the County reserves the right, should there be any
discrepancy, inconsistency or difference between the Unit Price(s) and Total Price(s), to choose the lowest
of the prices listed and the vendor shall be bound to provide the goods and/or services in question at the
lower cost. The County reserves the right to award for individual items, groups or combined award as may
be in the County’s best interest.
23. Quantities listed are estimates only. Actual amounts ordered may vary.
24. For all Public Works Projects in excess of $25,000.00, the successful bidder shall be required to strictly
follow and comply with all provisions of the Public Works Employment Verification Act 43 PS § 167.1
and PA Code Regulations at 66.1 – 66.9.
25. The bidder shall list on a separate sheet of paper, when needed, any variations from, or exceptions to, the
conditions and specifications of this bid. This sheet shall be labeled “Exception(s) to Bid Conditions and
Specifications”, and shall be attached to the bid.
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SPECIFICATIONS
QUALITY: All items except anti-skid shall be Pennsylvania Department of Transportation approved in
accordance with Pennsylvania Department of Transportation Form 408 Specifications. Materials
shall also meet the approval of the County prior to delivery.
CONTRACT TERM: May 1, 2026 through April 30, 2027
DELIVERY: This is a fixed price contract. Unlike previous years, price adjustments may only take place if
there is a substantial change in fuel prices during the term of the contract. Check the PA DGS
(Department of General Services) website for price adjustments when applicable.
The Westmoreland County Department of Public Works reserve the right to limit or increase
quantities as use requires. Material must be available within ten (10) days after the contract is
awarded, and thereafter as use requires on a two (2) day notice.
The Bituminous Plant Mix Material will be picked-up at the bidder's plant. Therefore in order for
a bidder to submit a price for Bituminous Plant Mix the bidder's batch plant must be located in
close proximity to that geographic region. The County reserves the right to reject a low bid if this
criterion is not met.
The prices for Bituminous Plant Mix Material are based on the Penn D.O.T. Asphalt Index at the
time of the bid. The prices are subject to adjustment pursuant to increase or decrease in the
monthly Penn D.O.T. Asphalt Index in accordance with Form 408, Section 110.04.
The Coarse Aggregate bid will include a picked-up and delivered price. Therefore, in order for a
bidder to submit a price for Coarse Aggregate - Picked-Up the bidders quarry must be located in
close proximity to that geographic region. The County reserves the right to reject a picked-up low
bid if this criterion is not met.
The approximate delivery points for Coarse-Aggregate - Delivered are as follows:
Northern Westmoreland County-
Slickville-Saltsburg Road
Northmoreland Park
West-Central Westmoreland County-
Irwin-Herminie Road
Harrison City-Export Road
East-Central Westmoreland County, Greensburg-
Mt. Pleasant Road
Latrobe-Kingston Road
Mammoth Park
Twin Lakes Park
Public Works Building
Westmoreland Manor
Southern Westmoreland County-
Cedar Creek Park
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