RFP: Main St. Streetscape III

Location:	New York
Posted:	Feb 20, 2025
Due:	Mar 7, 2025
Agency:	City of Rochester
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities
Publication URL:	To access bid details, please log in.

RFP: Main Street Streetscape Phase III

Overview

The City of Rochester Department of Environmental Services Street Design Division is soliciting a Request for Proposals (RFP). Firms must be listed on the current NYSDOT Region 4 Local Design Service Agreement (LDSA) to be eligible to submit on this proposal.

The City seeks to enter into a Professional Services Agreement for the design and preparation of engineering reports and construction contract documents. This is a federally funded street-scape/street improvement project that includes the design and preparation of engineering reports and construction contract documents for improvements to an arterial street in the City’s southwest quadrant.

View the RFP

Communications

All communications by parties who have an intent to submit or have submitted a proposal in response to this RFP (“Respondents”), including any questions or requests for clarifications, submission of the proposal, requests for status updates about the proposal selection process and any other inquiries whatsoever concerning this RFP shall be sent, in writing, to the following City contact(s):

Primary contact/Project manager

Tom Kicior, AICP
thomas.kicior@cityofrochester.gov
585-428-6878

Secondary Contact

Dominic Fekete, P.E.
dominic.fekete@cityofrochester.gov
585-428-6767

No contact is permitted with any other City staff member with regard to this RFP during the RFP process unless specifically authorized in writing. Prohibited contact may be grounds for disqualification.

To ensure that all Respondents have a clear understanding of the scope and requirements of this RFP, the City contact(s) will respond to all timely questions submitted via e-mail to respondents who have provided an e-mail address by the question deadline stated in the RFP and post to the City website for this RFP. The City’s failure to timely respond or provide responses to any questions shall not delay or invalidate the City’s right to make a decision to award an agreement pursuant to this RFP.

The City will make every reasonable effort to keep respondents informed about the RFP process. Notifications about timeline date changes, amendments to the RFP and other information about the RFP will be sent by e-mail to Respondents and will be posted on the City’s website for this RFP. The City’s failure to provide such information shall not delay or invalidate the City’s right to make a decision to award an agreement pursuant to this RFP.

Pre-proposal meeting

A pre-proposal meeting will not be held for this project. Respondents may submit questions or requests for clarification to the City Project Manager in writing or by email no later than Thursday, February 27, 2025, at 1:00 PM.

Submission delivery information

Five (5) proposal hard-copies and one (1) electronic proposal (via USB storage drive) are to be submitted no later than March 7, 2025 at 4 p.m. to:

Holly E. Barrett, P.E.
City Engineer
City of Rochester
Department of Environmental Services,
Bureau of Architecture & Engineering
City Hall, 30 Church Street, Room 300B
Rochester, New York 14614

Timeline

It is anticipated that the design will commence in June 2025. Based on this projection, the schedule is as follows:

Activity	Date/time
RFP Release	February 10, 2025
Questions/Request for Clarifications Due	February 27, 2025 at 1 p.m.
Proposals Due	March 7, 2025 at 4 p.m.
Consultant Selection & Award Notification	March 2025 – May 2025
City Council Approval of Agreement with Consultant	May 2025
Agreement Start Date/Notice to Proceed	June 2025

Attachment Preview

REQUEST FOR PROPOSALS FOR:

Main Street Streetscape

Phase III

(State Street to N. Plymouth Avenue)

City Project No. 24316

(Locally/Federally Funded Project)

NYSDOT PIN No. 4CR022

Issued: February 10, 2025

City of Rochester

Department of Environmental Services

Bureau of Architecture and Engineering

Holly E. Barrett, P.E.

City Engineer

Street Design

City Hall, 30 Church Street, Room 300B

Rochester, New York 14614

Main Street Streetscape Phase III

Page 1

TABLE OF CONTENTS

1.0 General Information

 Project Location Map

 Project Title, Limits and Information

 Project Timetable

 Submission Delivery Information

 Communications

 Pre‐Proposal Meeting

 Preliminary Construction Budget

 General

2.0 Project Overview

3.0 Draft Scope of Services

4.0 Proposal Requirements

 Overview

 Proposal Evaluation Criteria

 Basic Services Fee / Hours

 Eligibility Qualifications and Requirements

5.0 City and Federal Provisions

 Living Wage Requirements

 Workforce Reporting (for Professional Service Agreements)

 DBE Utilization

 Other Criteria

ATTACHMENTS

Exhibit A: Consultant Information Form (to be completed and returned)

Exhibit B: Initial Project Proposal

Exhibit C: Phase III Concept Plan

Exhibit D: Draft Professional Services Agreement

Main Street Streetscape Phase III

Page 2

1.0 GENERAL INFORMATION

PROJECT LOCATION MAP:

Main Street Streetscape Phase III

Page 3

PROJECT TITLE:

Main Street Streetscape Phase III

PROJECT LIMITS:

State Street to N. Plymouth Avenue

PROJECT INFORMATION:

This is a federally funded streetscape / street improvement

project that includes the design and preparation of engineering

reports and construction contract documents for improvements

to an arterial street in the City’s southwest quadrant.

For an electronic version of this proposal, please go to the following web site:

http://www.cityofrochester.gov/bidandrfp/

PROJECT TIMETABLE:

It is anticipated that the design will commence in June 2025. Based on this projection, the

schedule is as follows:

 RFP Release

 Questions/Request for Clarifications Due

 Proposals Due

 Consultant Selection & Award Notification

 City Council Approval of Agreement with Consultant

 Agreement Start Date/Notice to Proceed

February 10, 2025

February 27, 2025 at 1:00

March 7, 2025 at 4:00 pm

March 2025 – May 2025

May 2025

June 2025

Design and construction timetable:

 Draft Design Report and 30% Plans

 Final Design Approval

 50% Plans

 90% Plans (ADP)

 100% Plans (PS&E)

 Bid Phase & Award

 Construction Phase Services:

January 2026

February 2026

April 2026

July 2026

October 2026

November 2026

April 2027 – November

2028 (excluding as‐built

preparation)

A Professional Services Agreement (PSA) resulting from this RFP shall commence on the

agreement start date. The term of the agreement shall extend until six (6) months after final

completion of the project.

The dates shown above may be subject to change within the City of Rochester’s sole discretion

and upon written notification as set forth herein.

Main Street Streetscape Phase III

Page 4

SUBMISSION DELIVERY INFORMATION:

Five (5) proposal hard‐copies and one (1) electronic proposal (via USB thumb drive). Proposals

must be postmarked or received no later than March 7, 2025 at 4:00 p.m. to:

Holly E. Barrett, P.E., City Engineer

City of Rochester, Department of Environmental Services

Bureau of Architecture & Engineering

City Hall, 30 Church Street, Room 300B

Rochester, New York 14614

COMMUNICATIONS:

All communications by parties who have indicated an intent to submit or have submitted a

proposal in response to this RFP, otherwise known as “Respondents”, shall be sent, in writing,

to the listed City staff person(s) below. This shall include any questions or requests for

clarifications, submission of the proposal, requests for status updates about the proposal

selection process and any other inquiries whatsoever concerning this RFP:

Primary Contact/Project Manager:

Tom Kicior, AICP

thomas.kicior@cityofrochester.gov

Secondary Contact:

Dominic Fekete, P.E.

dominic.fekete@cityofrochester.gov

No contact is permitted with any other City staff member with regard to this RFP during the RFP

process unless specifically authorized in writing. Prohibited contact may be grounds for

disqualification.

To ensure that all Respondents have a clear understanding of the scope and requirements of

this RFP, the City will respond to all timely questions submitted via email to the City Contact(s)

by the question deadline stated above. Questions and the responding answers will be sent via

email to all Respondents who have provided an email address to the City Contact and will be

posted on the City’s web page for this RFP.

The City will make every reasonable effort to keep Respondents informed about the RFP

process. Notifications about timeline date changes, amendments to the RFP and other

information about the RFP will be sent by email to Respondents who have provided an email

address to the City Contact(s) and will be posted on the City’s website for this RFP.

The City’s failure to provide timely responses to RFP questions and updated information shall

not delay or invalidate the City’s right to make a decision to award an agreement pursuant to

this RFP.

Main Street Streetscape Phase III

Page 5

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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RFP: Main St. Streetscape III

Attachment Preview

See also