Blue Shutters Beach Concessions 2027

Invitation to Bid
DETAILED SPECIFICATIONS FOR
Mobile Food Establishments
Sam Ferretti Blue Shutters Beach
469 East Beach Road
Charlestown, RI
1. The bidder shall not withdraw his/her bid within ninety days (90) after the scheduled
closing time of the bid.
2. The Town seeks to award municipal work to a qualified Food Truck, licensed by the State
of Rhode Island, to provide food and non-alcoholic beverages, items at Blue Shutters
Beach, located on East Beach Road. No other items, i.e. apparel or jewelry may be sold
by the VENDOR at this location.
3. The bidder shall present his/her bid.
4. The bidder should be aware that the hours of operation are from 8:30 AM through 5:00 PM
Monday through Sunday, seven days per week and is expected to provide service to the
public during the hours of 10:00 AM to 5:00 PM daily during the Beach Season, as
specified in the bid specifications paragraph five (5).
5. Two parking spaces will be provided to the VENDOR within the employee parking area
only and the license plate numbers of the two cars associated with the deployment of
employees by the VENDOR are required. No other personnel shall be permitted to park in
these designated spots.
6. The bidder shall provide Concession Services on the following dates:
Beginning May 30 operations will run daily until Labor Day, September 6, 2027.
7. The concessionaire must comply with local regulations of Mobile Food Establishments as
set forth in Chapter 128 of the Charleston Code of Ordinances.
8. The Concessionaire must comply with all local and state laws governing the handling and
dispensing of food. Also, all state and federal tax regulations and laws must be complied
with. All food vending shall be performed according to recognized industry standards, in
accordance with all Federal, State, and Local laws, regulations and codes to ensure the
safety of the public and the Concessionaire. Regular Rhode Island State Health (RIDOH),
inspections are required at the beginning of the summer season. Full adherence to Rhode
Island Health Department regulations is required and notification of the results of the
evaluations must be given to the Parks and Recreation Director and filed as Public Record
within ten (10) days of receipt from RIDOH. Failure to comply with this regulation will
result in immediate forfeiture of the rights to provide concessions at the site on Town
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owned property.
9. All bidders shall be insured of general liability, motor vehicle liability and workers'
compensation in amounts sufficient to satisfy Town requirements for the duration of the
contract period. The bid award winner shall provide a certification of Insurance listing the
Town of Charlestown as additional insured prior to issue of contract, proof of motor vehicle
liability insurance and proof of workers compensation compliance.
10. The VENDOR shall comply with all provisions, conditions and stipulations of RHODE
ISLAND GENERAL LAW as applicable.
11. The VENDOR shall provide adequate statutory Workman's Compensation Insurance for
all labor employed on the Project who may come within the protection of such laws and
shall provide EMPLOYERS GENERAL LIABILITY INSURANCE in the amount of One
Million Dollars ($1,000,000.00) for the benefit of his employees not protected by such
compensation laws and will provide proof of this insurance prior at the start of the vending
season at the time of acceptance of the contract.
12. The VENDOR shall carry Comprehensive General Liability Insurance with broad form of
Contractual General Liability Endorsement attached, providing a limit of not less than One
Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to or death
of one (1) person, and subject to that limit for each person, a total limit of not less than One
Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to or the
death of two (2) or more persons in any one accident; and VENDOR'S Comprehensive
Property Damage Liability providing for a limit of not less than One Million Dollars
($1,000,000.00) for all damages arising out of injury to or destruction of property during
the policy period.
13. The VENDOR shall provide the Owner an insurance policy written in the name of the
OWNER, it's employees, servants and agents, and extended to include the interests of the
Engineer, it's employees and agents, to protect the OWNER, and the Engineer from any
liability which might be incurred against them as a result of any operations of the VENDOR
or his subcontractors, or their employees. Such insurance shall provide a limit of not less
than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to
or the death of two (2) or more persons in any one accident; and a limit of not less than
One Million Dollars ($1,000,000.00) for all damages out of injury to or destruction of
property in any one accident, and subject to a limit of not less than One Million Dollars
($1,000,000.00) for all damages arising out of injury or destruction of property during the
policy period.
14. The VENDOR shall carry Comprehensive Automobile Liability Insurance covering all
owned vehicles, or non-insured vehicles in the amount of not less than One Million Dollars
($1,000,000.00) for all damages arising out of bodily injuries to or the death of any one (1)
person, and subject to that limit for each person a total of not less than One Million Dollars
($1,000,000.00) for all damages arising out of bodily injuries to or the death of two (2) or
more persons in any accident; and Property Damage in an amount not less than One Million
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Dollars ($1,000,000.00) for all damages arising out of injury to or destruction of property.
15. Special hazards shall be covered by a rider or riders to the Public Liability Insurance and
Property Damage Insurance policy or policies hereinabove required to be furnished by the
VENDOR, or by separate policies of insurance as follows:
A. Property Damage Liability arising out of fire a result of VENDOR negligence
B. Property Damage Liability for injury to or destruction of property arising directly
or indirectly from alteration of the building or grounds associated with the structure
surrounding the structure.
C. Property Damage Liability for injury or destruction of wires, conduits, pipes,
septic, or other similar property or any apparatus in connection therewith,
destruction of property at any time resulting there from.
D. During the progress of the work the VENDOR shall affect and maintain
VENDORS RISK INSURANCE ON COMPLETED VALUE FORM against loss
by fire, lightning, windstorm, hurricane, cyclone, tornado, hail, explosion, riot, riot
attending strike, aircraft, smoke and vehicle damage, vandalism, and malicious
mischief upon all Work in place whether covered by partial payment made by the
OWNER
16. The successful bidder should supply phone numbers that allow contact during hours of
operation and beyond.
17. The initial period of this bid award shall be from:
May 30 begins full operations until Labor Day, September 6, 2027
18. May 30, 2027, to September 6, 2027. However, the Town reserves the right to extend the
period of award for one additional (2) season during the following year 2027, upon
agreement to the same by the VENDOR and the Town Council. Nothing herein shall oblige
the Town to any such extension. All agreements contained within the accepted proposal
must be held for the original and extended term or terms, should said agreement to extend
the term or terms take effect. While the VENDOR is not permitted to provide concessions
prior to the date of operation as specified above and beyond the conclusion date of
operation, he/she will be permitted one week of access to the site for preparation time in
advance of the season and one week of breakdown after the conclusion of the season.
19. Vehicles, VENDOR carts, trailers, grills, refrigerators, umbrellas, chairs and other vending
related items may not be stored at the site.
20. Electricity will be made available at the site for VENDOR'S use for a fee to be agreed upon
based upon use by VENDOR. A predetermined rate for electricity and predetermined
method for calculation of use will be determined prior to the vending season and will be
amenable to both parties prior to the vending season.
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21. Dumpster use for the deposit of permissible waste products related to the function of the
business to be conducted on site is permitted.
22. VENDOR is responsible for the cleanup of sites including grease spills, paper, food
products and to keep the picnic area clean and neat during hours of operation. Additionally,
the waste from the barrels associated with the operation of the vending business must be
deposited at the end of each working day in the dumpster provided on site by the Town and
completed by the VENDOR. The Town of Charlestown is a recycling community, and
recycling is required by the VENDOR. Placement of recyclable materials by the VENDOR
in an accessible, mutually agreed upon site between the Parks and Grounds staff and the
VENDOR is required as daily removal of recyclable materials will be conducted.
Recyclable materials include cans, aluminum cans, plastic bottles, glass bottles, paper
products and cardboard.
23. VENDOR permits the placement of two signs no bigger than 3' x 4' on site and may
advertise only their products sold on site.
Evaluation Criteria:
1. Based on ability to perform to specifications.
2. Revenue provided to town for the right to provide VENDOR services on site.
3. Historical experience working with the Town of Charlestown.
4. Recognized business reputation.
a. Business references. Provide three (3) business references, name, address and
telephone number. Note: these references must be business-related and not
character references. These recommendations are critical to our evaluation process
as we rely on this element of the process significantly.
b. Previous municipal or group customer references.
Specifics related to the Sam Ferretti Blue Shutters site:
Walk on traffic from the areas surrounding community is very consistent, therefore building
customer base from the surrounding community. The Town provides the VENDOR with the use
of picnic tables for outdoor dining. Restrooms on site are located close by at the Pavilion and will
be accessible to the VENDOR and staff. There will be no amenities, i.e. offices etc. located at this
site for the concessionaire except for restroom accessibility.
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BID PROPOSAL
PRICE SHEET
PROFESSIONAL FOOD TRUCK SERVICES
Sam Ferretti BLUE SHUTTERS BEACH
469 East Beach Road
Charlestown, RI
(Please circle expertise as appropriate)
Licensed/Approved Concession Food and Beverage Truck
I, of______________________
Name Company
Propose to furnish the Town of Charlestown the Vendor services at Sam Ferretti Blue
Shutters Beach to provide food and non-alcoholic beverage services lemonade and of
appropriately licensed/approved by the State of Rhode Island Vendor for a one (1) season
service period extending from May 3 ,2027 through September 6, 2027, on the dates as
specified in the specification sheet above and are as follows:
May 30 begins full time operations continue through September 6, 2027.
_________________________________________________________________________
Signature and Title Date
____________________________ _________________________________________
Email Mailing Address
__________________ _______________________
Cell # Bid Amount
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