Charlestown Town Beach Concessions 2027

Invitation to Bid
DETAILED SPECIFICATIONS FOR
Mobile Food Establishments
Charlestown Town Beach
557 Charlestown Beach Rd.
Charlestown, RI
1. The bidder shall not withdraw his/her bid within ninety days (90) after the scheduled
closing time of the bid.
2. The Town seeks to award municipal work to a qualified Food Truck, licensed by the
State of Rhode Island, to provide food and non-alcoholic beverages, items at Blue
Shutters Beach, located on East Beach Road. No other items, i.e. apparel or jewelry
may be sold by the VENDOR at this location.
3. The bidder shall present his/her bid.
4. The bidder should be aware that the hours of operation are from 8:30 AM through 5:00
PM Monday through Sunday, seven days per week and is expected to provide service
to the public during the hours of 10:00 AM to 5:00 PM daily during the Beach Season,
as specified in the bid specifications paragraph five (5).
5. Two parking spaces will be provided to the VENDOR within the employee parking area
only and the license plate numbers of the two cars associated with the deployment
of employees by the VENDOR are required. No other personnel shall be permitted to
park in these designated spots.
6. The bidder shall provide Concession Services on the following dates:
Beginning May 31 operations will run daily until Labor Day, September 6, 2027.
7. The concessionaire must comply with local regulations of Mobile Food
Establishments as set forth in Chapter 128 of the Charleston Code of Ordinances.
8. The Concessionaire must comply with all local and state laws governing the handling
and dispensing of food. Also, all state and federal tax regulations and laws must be
complied with. All food vending shall be performed according to recognized industry
standards, in accordance with all Federal, State, and Local laws, regulations and
codes to ensure the safety of the public and the Concessionaire. Regular Rhode
Island State Health (RIDOH), inspections are required at the beginning of the summer
season. Full adherence to Rhode Island Health Department regulations is required
and notification of the results of the evaluations must be given to the Parks and
Recreation Director and filed as Public Record within ten (10) days of receipt from
RIDOH. Failure to comply with this regulation will result in immediate forfeiture of
the rights to provide concessions at the site on Town owned property.
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9. All bidders shall be insured of general liability, motor vehicle liability and workers'
compensation in amounts sufficient to satisfy Town requirements for the duration of
the contract period. The bid award winner shall provide a certification of Insurance
listing the Town of Charlestown as additional insured prior to issue of contract, proof
of motor vehicle liability insurance and proof of workers compensation compliance.
10. The VENDOR shall comply with all provisions, conditions and stipulations of RHODE
ISLAND GENERAL LAW as applicable.
11. The VENDOR shall provide adequate statutory Workman's Compensation Insurance
for all labor employed on the Project who may come within the protection of such
laws and shall provide EMPLOYERS GENERAL LIABILITY INSURANCE in the amount
of One Million Dollars ($1,000,000.00) for the benefit of his employees not protected
by such compensation laws and will provide proof of this insurance prior at the start
of the vending season at the time of acceptance of the contract.
12. The VENDOR shall carry Comprehensive General Liability Insurance with broad form
of Contractual General Liability Endorsement attached, providing a limit of not less
than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries
to or death of one (1) person, and subject to that limit for each person, a total limit of
not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily
injuries to or the death of two (2) or more persons in any one accident; and VENDOR'S
Comprehensive Property Damage Liability providing for a limit of not less than One
Million Dollars ($1,000,000.00) for all damages arising out of injury to or destruction
of property during the policy period.
13. The VENDOR shall provide the Owner an insurance policy written in the name of the
OWNER, it's employees, servants and agents, and extended to include the interests
of the Engineer, it's employees and agents, to protect the OWNER, and the Engineer
from any liability which might be incurred against them as a result of any operations
of the VENDOR or his subcontractors, or their employees. Such insurance shall
provide a limit of not less than One Million Dollars ($1,000,000.00) for all damages
arising out of bodily injuries to or the death of two (2) or more persons in any one
accident; and a limit of not less than One Million Dollars ($1,000,000.00) for all
damages out of injury to or destruction of property in any one accident, and subject
to a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising
out of injury or destruction of property during the policy period.
14. The VENDOR shall carry Comprehensive Automobile Liability Insurance covering all
owned vehicles, or non-insured vehicles in the amount of not less than One Million
Dollars ($1,000,000.00) for all damages arising out of bodily injuries to or the death
of any one (1) person, and subject to that limit for each person a total of not less than
One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to or
the death of two (2) or more persons in any accident; and Property Damage in an
amount not less than One Million Dollars ($1,000,000.00) for all damages arising out
of injury to or destruction of property.
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15. Special hazards shall be covered by a rider or riders to the Public Liability Insurance
and Property Damage Insurance policy or policies hereinabove required to be
furnished by the VENDOR, or by separate policies of insurance as follows:
A. Property Damage Liability arising out of fire a result of VENDOR negligence
B. Property Damage Liability for injury to or destruction of property arising
directly or indirectly from alteration of the building or grounds associated with
the structure surrounding the structure.
C. Property Damage Liability for injury or destruction of wires, conduits, pipes,
septic, or other similar property or any apparatus in connection therewith,
destruction of property at any time resulting there from.
D. During the progress of the work the VENDOR shall affect and maintain
VENDORS RISK INSURANCE ON COMPLETED VALUE FORM against loss by
fire, lightning, windstorm, hurricane, cyclone, tornado, hail, explosion, riot,
riot attending strike, aircraft, smoke and vehicle damage, vandalism, and
malicious mischief upon all Work in place whether covered by partial
payment made by the OWNER
16. The successful bidder should supply phone numbers that allow contact during hours
of operation and beyond.
17. The initial period of this bid award shall be from:
May 31 begins full operations until Labor Day, September 6, 2027
18. May 31, 2027, to September 6, 2027. However, the Town reserves the right to extend
the period of award for two additional (2) seasons during the following year 2027,
upon agreement to the same by the VENDOR and the Town Council. Nothing herein
shall oblige the Town to any such extension. All agreements contained within the
accepted proposal must be held for the original and extended term or terms, should
said agreement to extend the term or terms take effect. While the VENDOR is not
permitted to provide concessions prior to the date of operation as specified above
and beyond the conclusion date of operation, he/she will be permitted one week of
access to the site for preparation time in advance of the season and one week of
breakdown after the conclusion of the season.
19. Vehicles, VENDOR carts, trailers, grills, refrigerators, umbrellas, chairs and other
vending related items may not be stored at the site.
20. Electricity will be made available at the site for VENDOR'S use for a fee to be agreed
upon based upon use by VENDOR. A predetermined rate for electricity and
predetermined method for calculation of use will be determined prior to the vending
season and will be amenable to both parties prior to the vending season.
21. Dumpster use for the deposit of permissible waste products related to the function
of the business to be conducted on site is permitted.
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22. VENDOR is responsible for the cleanup of sites including grease spills, paper, food
products and to keep the picnic area clean and neat during hours of operation.
Additionally, the waste from the barrels associated with the operation of the vending
business must be deposited at the end of each working day in the dumpster provided
on site by the Town and completed by the VENDOR. The Town of Charlestown is a
recycling community and recycling is required by the VENDOR. Placement of
recyclable materials by the VENDOR in an accessible, mutually agreed upon site
between the Parks and Grounds staff and the VENDOR is required as daily removal
of recyclable materials will be conducted. Recyclable materials include cans,
aluminum cans, plastic bottles, glass bottles, paper products and cardboard.
23. VENDOR permits the placement of two signs no bigger than 3' x 4' on site and may
advertise only their products sold on site.
Evaluation Criteria:
1. Based on ability to perform to specifications.
2. Revenue provided to town for the right to provide VENDOR services on site.
3. Historical experience working with the Town of Charlestown.
4. Recognized business reputation.
a. Business references. Provide three (3) business references, name, address
and telephone number. Note: these references must be business-related and
not character references. These recommendations are critical to our
evaluation process as we rely on this element of the process significantly.
b. Previous municipal or group customer references.
Specifics related to the Sam Ferretti Blue Shutters site:
Walk on traffic from the areas surrounding community is very consistent, therefore building
customer base from the surrounding community. The Town provides the VENDOR with the
use of picnic tables for outdoor dining. Restrooms on site are located close by at the Pavilion
and will be accessible to the VENDOR and staff. There will be no amenities, i.e. offices etc.
located at this site for the concessionaire except for restroom accessibility.
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BID PROPOSAL
PRICE SHEET
PROFESSIONAL FOOD TRUCK SERVICES
Charlestown Town Beach
469 East Beach Road
Charlestown, RI
(Please circle expertise as appropriate)
Licensed/Approved Concession Food and Beverage Truck
I, of______________________
Name Company
Propose to furnish the Town of Charlestown the Vendor services at Sam Ferretti Blue
Shutters Beach to provide food and non-alcoholic beverage services lemonade and
of appropriately licensed/approved by the State of Rhode Island Vendor for a two (2)
season service period extending from May 31, 2027 through September 6, 2027, on
the dates as specified in the specification sheet above and are as follows:
May 31 begins full time operations continue through September 6, 2027.
Signature and Title Date
__________________________ _______________________
Email Cell#
___________________ _____________________
Bid Price: ______________
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