Ninigret Park Concessions 2027

The Town of Charlestown is soliciting proposals from qualified, licensed Mobile Food
Establishments in the State of Rhode Island to provide food and non-alcoholic beverage services
at Ninigret Park for a one-year period Beginning April 1 through October 30th, 2027.
Vendors are invited to submit proposals to provide completely mobile vending at Ninigret Park.
No facilities will be provided to the vendor except a suitable and prominent site to do business.
Sealed proposals must be submitted to the Town Clerk's Office not later than Thursday, October
22, 2026, at 3:00PM at which item they will be publicly opened. All proposals should be clearly
marked in the lower left-hand corner, "Mobile Food Truck Establishment Proposal".
Detailed specifications may be obtained at the Town Clerk's Office between the hours of
8:30AM and 4:30PM, M-F or on the website at: www.charlestownri.org.
Questions regarding the specifications can be directed to Vicky Hilton, Director of Parks and
Recreation at (401)364-1222. The Town reserves the right to reject all proposals which it deems,
in their sole judgment, to be in the best interest of the Town. Evaluations shall be based on the
ability to perform to specifications, revenue provided back to the Town, business reputation,
historical record with the Town and other criteria as may be determined.
Jeffrey Allen
Town Administrator
Advertisement to appear in The Westerly Sun on: 10/9/26

Invitation to Bid
DETAILED SPECIFICATIONS FOR
Mobile Food Establishments
Ninigret Park
5 Park Lane
Charlestown, RI 02813
1. The bidder shall not withdraw his/her bid within ninety days (90) after the scheduled
closing time of the bid.
2. The Town seeks to award municipal work to qualified Mobile Food Establishments,
licensed by the State of Rhode Island, to provide food and non-alcoholic beverages and
items at Ninigret Park, located at 5 Park Lane in Charlestown RI. No other items, i.e.
apparel or jewelry may be sold by the VENDOR at this location. The exact location within
the park will be determined by the Director.
3. The bidder shall present his/her bid.
4. The bidder shall provide Concession Services on the following dates:
Daily begins April 1 through October 30, 2027.
5. The concessionaire must comply with local regulations of Mobile Food Establishments as
set forth in Chapter 128 of the Charlestown Code of Ordinances.
6. The Concessionaire must comply with all local and state laws governing the handling and
dispensing of food. Also, all state and federal tax regulations and laws must be complied
with. All food vending shall be performed according to recognized industry standards, in
accordance with all Federal, State, and Local laws, regulations and codes to ensure the
safety of the public and the Concessionaire. Regular Rhode Island State Health (RIDOH),
inspections are required at the beginning of the summer season. Full adherence to Rhode
Island Health Department regulations is required and notification of the results of the
evaluations must be given to the Parks and Recreation Director and filed as Public Record
within ten (10) days of receipt from RIDOH. Failure to comply with this regulation will
result in immediate forfeiture of the rights to provide concessions at the site on Town
owned property.
7. All bidders shall be insured of general liability, motor vehicle liability and workers'
compensation in amounts sufficient to satisfy Town requirements for the duration of the
contract period. The bid award winner shall provide a certification of Insurance listing
the Town of Charlestown as additional insured prior to issue of contract, proof of motor
vehicle liability insurance and proof of workers compensation compliance.
8. The VENDOR shall comply with all provisions, conditions and stipulations of RHODE

ISLAND GENERAL LAW as applicable.
9. The VENDOR shall provide adequate statutory Workman's Compensation Insurance for
all labor employed on the Project who may come within the protection of such laws and
shall provide EMPLOYERS GENERAL LIABILITY INSURANCE in the amount of One
Million Dollars ($1,000,000.00) for the benefit of his employees not protected by such
compensation laws and will provide proof of this insurance prior at the start of the vending
season at the time of acceptance of the contract.
10. The VENDOR shall carry Comprehensive General Liability Insurance with broad form of
Contractual General Liability Endorsement attached, providing a limit of not less than One
Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to or death
of one (1) person, and subject to that limit for each person, a total limit of not less than
One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to or
the death of two (2) or more persons in any one accident; and VENDOR'S Comprehensive
Property Damage Liability providing for a limit of not less than One Million Dollars
($1,000,000.00) for all damages arising out of injury to or destruction of property during
the policy period.
11. The VENDOR shall provide the Owner an insurance policy written in the name of the
OWNER, it's employees, servants and agents, and extended to include the interests of the
Engineer, it's employees and agents, to protect the OWNER, and the Engineer from any
liability which might be incurred against them as a result of any operations of the
VENDOR or his subcontractors, or their employees. Such insurance shall provide a limit
of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily
injuries to or the death of two (2) or more persons in any one accident; and a limit of not
less than One Million Dollars ($1,000,000.00) for all damages out of injury to or
destruction of property in any one accident, and subject to a limit of not less than One
Million Dollars ($1,000,000.00) for all damages arising out of injury or destruction of
property during the policy period.
12. The VENDOR shall carry Comprehensive Automobile Liability Insurance covering all
owned vehicles, or non-insured vehicles in the amount of not less than One Million Dollars
($1,000,000.00) for all damages arising out of bodily injuries to or the death of any one
(1) person, and subject to that limit for each person a total of not less than One Million
Dollars ($1,000,000.00) for all damages arising out of bodily injuries to or the death of
two (2) or more persons in any accident; and Property Damage in an amount not less than
One Million Dollars ($1,000,000.00) for all damages arising out of injury to or destruction
of property.
13. Special hazards shall be covered by a rider or riders to the Public Liability Insurance and
Property Damage Insurance policy or policies hereinabove required to be furnished by the
VENDOR, or by separate policies of insurance as follows:
A. Property Damage Liability arising out of fire a result of VENDOR negligence
B. Property Damage Liability for injury to or destruction of property arising directly

or indirectly from alteration of the building or grounds associated with the structure
surrounding the structure.
C. Property Damage Liability for injury or destruction of wires, conduits, pipes,
septic, or other similar property or any apparatus in connection therewith,
destruction of property at any time resulting there from.
D. During the progress of the work the VENDOR shall affect and maintain
VENDORS RISK INSURANCE ON COMPLETED VALUE FORM against loss
by fire, lightning, windstorm, hurricane, cyclone, tornado, hail, explosion, riot, riot
attending strike, aircraft, smoke and vehicle damage, vandalism, and malicious
mischief upon all Work in place whether covered by partial payment made by the
OWNER
14. The successful bidder should supply phone numbers that allow contact during hours of
operation and beyond.
15. The initial period of this bid award shall be from:
Daily beginning April 1 through October 30, 2027
16. However, the Town reserves the right to extend the period of award for two (2) additional
seasons during the following year, upon agreement to the same by the VENDOR and the
Town Council. Nothing herein shall oblige the Town to any such extension. All
agreements contained within the accepted proposal must be held for the original and
extended term or terms, should said agreement to extend the term or terms take effect.
While the VENDOR is not permitted to provide concessions prior to the date of operation
as specified above and beyond the conclusion date of operation, he/she will be asked not
to provide services during Day Camp located by the playground from June 23 - August
8th, 2025 from 8am - 4pm, and not during our Summer Concert Series on Thursday
evenings from June 26 until August 14th .
17. Vehicles, VENDOR carts, trailers, grills, refrigerators, umbrellas, chairs and other
vending related items may not be stored at the site.
18. Dumpster use for the deposit of permissible waste products related to the function of the
business to be conducted on site is permitted.
19. VENDOR is responsible for the cleanup of sites including grease spills, paper, food
products and to keep the picnic area clean and neat during hours of operation.
Additionally, the waste from the barrels associated with the operation of the vending
business must be deposited at the end of each working day in the dumpster provided on
site by the Town and completed by the VENDOR. The Town of Charlestown is a
recycling community and recycling is required by the VENDOR. Placement of recyclable
materials by the VENDOR in an accessible, mutually agreed upon site between the Parks
and Grounds staff and the VENDOR is required as daily removal of recyclable materials
will be conducted. Recyclable materials include cans, aluminum cans, plastic bottles,
glass bottles, paper products and cardboard.

20. VENDOR permits the placement of two signs no bigger than 3' x 4' on site and may
advertise only their products sold on site.
Evaluation Criteria:
1. Based on ability to perform to specifications.
2. Revenue provided to town for the right to provide VENDOR services on site.
3. Historical experience working with the Town of Charlestown.
4. Recognized business reputation.

BID PROPOSAL
PRICE SHEET
Mobile Food Establishment(s)
Ninigret Park
5 Park Lane Charlestown RI
Licensed/Approved Concession Food/ Beverage Truck
I, of______________________
Name Company
Proposal to furnish the Town of Charlestown Mobile Food Establishment services at
Ninigret Park providing food and/ or non-alcoholic beverage services and
appropriately licensed/approved by the State of Rhode Island Vendor for a one (1)
season service period with the opportunity to extend this contract for an additional
two (2) years extending beginning April 1 through October 30, 2027
Signature and Title Date
Email Cell#
________________________ __________________________
Bid Price: _________________