Request for Bid (RFB) for Parkland/Spanaway Storm Replacement

Parkland Spanaway
Storm Replacement
Contract Documents
Project Manual
October 7, 2026
Architect:
Starling Whitehead & Lux Architects

PART 1: INTRODUCTION
The Pierce County Library System ("Library") is a junior taxing district under the laws of the State of
Washington established in 1946 as a rural library district under chapter 27.12 RCW. The Library provides
library services for the residents of unincorporated Pierce County, 15 annexed cities and towns (Bonney
Lake, Buckley, DuPont, Eatonville, Edgewood, Fife, Gig Harbor, Lakewood, Milton, Orting, South Prairie,
Steilacoom, Sumner, University Place, and Wilkeson). The total estimated population served is 680,000.
More information about the Library may be found online at www.mypcls.org.
Thank you for your interest in proposing on the PARKLAND LIBRARY STORM REPLACEMENT PROJECT. The
purpose of this RFB is for removal of existing stormwater system and replacement with a new system,
including bioretention facility, storm drainage inlet, conveyance piping, and pump station, located at
13718 Pacific Ave. S, Tacoma, Washington, 98444. Development will require the replacement and
reconfiguration of the parcel's western parking lot, including associated asphalt paving, concrete curbing,
concrete sidewalks, ADA stalls, and landscaping. Construction shall be governed by all conditions as
indicated in the construction drawings and specifications listed above and per attached, including all labor,
materials, equipment, and services required to complete the project. The Work shall be constructed in
accordance with applicable federal, state, and local codes and regulations.
Goals
The proposed project intends to amend the existing drainage system by conveying runoff from the project
area to a new bioretention system which will infiltrate into the native subgrade and groundwater table.
In order to maintain a minimum 5' separation between the bottom of the proposed bioretention system
and the seasonally high groundwater table, the project will require a new pump station to convey runoff
from the stormwater collection infrastructure to an upwell structure in the new bioretention system. The
updates to the stormwater system will include a new storm drainage inlet, new PVC conveyance piping, a
new stormwater pump station, in addition to the bioretention system.
Estimated base bid range: $750,000 to $830,000.
The Work shall be constructed in accordance with the Contract Documents and all applicable federal,
state, and local codes and regulations.
The Library encourages qualified proposals from minority- and women-owned businesses. Resources to
assist such proposers can be found at https://omwbe.wa.gov the website for the Washington State Office
of Minority & Women's Business Enterprises.
ESTIMATED TIMELINE (ALL TIMES LISTED AT LOCAL TIME)
RFB Announcement ............................................................October 7, 2026 (estimated)
Site Walk........................................................................................ October 14, 2026, 10:00am PST
Questions & Substitution Requests Due.................................... October 21, 2026, 5:00pm PST
Question & Substitution Request Response Due...................... October 23, 2026, 5:00pm PST
RFB Due to Bonfire Electronic Bid Site ..................................October 28, 2026, 2:00pm PST
RFB Opening ......................................................................October 28, 2026, 2:15pm PST
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Notice of Intent to Award ...................................................November 6, 2026 (estimated)
Notice of Award .................................................................November 13, 2026 (estimated)
Schedule for work: The contractor is expected to complete the entire project within a specified
timeframe. No construction work may commence until all required permits have been issued by Pierce
County.
Contract Time: Substantially complete all work under contract 120 days after the date of Notice to
Proceed.
Contractor work hours may be Monday to Sunday between 7 AM to 6 PM, provided that such hours are
in conformance with City of Tacoma construction rules. The contractor and Library will coordinate any
closures for power or other utility shutdowns. Work outside of these hours must be coordinated and
approved by the Library with a five (5) calendar day notice.
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PART 2: INSTRUCTIONS TO BIDDERS
A. AVAILABILITY: Contractors may obtain plans and specifications from the Public Procurement Portal
Bonfire at https://mrscrosters.bonfirehub.com/opportunities/252061
B. QUESTIONS ABOUT THE RFB: It is the responsibility of all bidders to carefully review and read the
entire RFB and understand all terms, conditions, processes, and methods for responding to this RFB.
All questions about this RFB must be submitted via the project's electronic bidding portal, at
https://mrscrosters.bonfirehub.com/opportunities/252061. Oral explanations or instructions given
before the award of the Agreement will not be binding. Any information that is different from what is
provided in this RFB and given to a prospective bidder concerning this RFB will be furnished to all
other prospective bidders as an amendment to the solicitation. The Library reserves the right to share
answers with other bidders, if such information is necessary to bidders in submitting proposals on the
solicitation or if the lack of such information would be prejudicial to uninformed bidders. All questions
must be submitted by 5:00 pm PST, October 21, 2026
C. SUBSTITUTIONS: Provide any proposed material to the Library, in writing, for review by 5:00pm PST,
October 21, 2026. No substitutions will be accepted after the substitution request deadline has
passed. Use the attached Substitution Request Form to submit request for substitutions.
D. SITE VISITS: Site Visit to be conducted on October 14, 2026, at 10:00am PST. All Bidders are
responsible for carefully reviewing and acquainting themselves with the site conditions prior to
bidding. The Phase 1 Environmental Site Assessment dated July 3, 2025 and Drainage report dated
August 13, 2026, are attached in the RFB.
E. ACKNOWLEDGEMENT OF ADDENDA TO RFBS: Bidders to the RFB must acknowledge receipt of any
addenda by signing the bid form. Such acknowledgment must be received prior to bid opening.
F. BID SUBMISSION:
Submit Online at Public Procurement Portal Bonfire:
https://mrscrosters.bonfirehub.com/opportunities/252061
For Bonfire Vendor Support please visit https:/procurement-help.eunasolutions.com/hc/en-us.
Vendors can email support.procurement@eunasolutions.com if problems are encountered.
G. SUBMISSION DEADLINE: Sealed bids must be submitted no later than October 28, 2026, by 2:00pm.
Submissions received late may be deemed not responsive and may not be considered, at the Library's
discretion. The Library reserves the right to extend the date of submission and will provide due notice
of such date extension. The Library is not responsible for bidders' network connection delays to the
bidding platform.
H. SIGNATURES: A corporate official who has been authorized to make such bid commitments must sign
the bid.
I. WITHDRAWAL OR MODIFICATIONS OF BIDS: The bidder may, without prejudice to itself, modify or
withdraw its bid by written request, provided that the bid and any request is received by the Library
prior to the date of submission above. Following the withdrawal of its bid, the bidder may submit a
new bid provided it is received by the Library at the address and by the Date of Submission.
J. REJECTION OF BIDS: The Library reserves the right to reject any and all bids without penalty. Any and
all bids may be rejected for any cause.
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K. BIDDING PROCEDURES AND FORMS: All bidders must comply with the specifications and
requirements attached. To be considered all bids must be signed; bidders may only submit one bid
for consideration. Bidders may submit additional information with their bids as desired.
L. VALIDITY OF PRICES: Bidders must confirm in writing that prices quoted will be valid and in effect for
a minimum of sixty (60) calendar days after bid opening. When the sum of the base bid plus all additive
alternates, if any, is greater than $35,000.00, a bid guarantee in the amount of five percent (5.00%)
of the base bid amount is required. Failure of the bidder to provide bid guarantee when required shall
render the bid non-responsive. Acceptance form of bid guarantee shall be a bid bond The successful
bidder's bid guarantee will be returned to the successful bidder with its official notice to proceed with
the work of the contract.
M. BID OPENING: A virtual public bid opening will be held at approximately 2:15pm PST, October 28,
2026 at:
Microsoft Teams meeting
Join:
https://teams.microsoft.com/meet/266583766539458?p=HY4ddtGtpiqaMLhaYV
Meeting ID: 266 583 766 539 458
Passcode: Rm3az2Ln
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N. AWARD OF BID: A contract shall be awarded based on price, references, and completion of all aspects
of the RFB. The Library reserves the right to waive informalities or irregularities and deviations from
the RFB, and to be the final judge as to which bid shall be accepted by the Library. The Library will
submit a Notice of Intent to Award to the apparent winning bidder within five (5) business days. Award
is anticipated no later than fifteen (15) calendar days of bid closing.
O. PUBLIC DISCLOSURE OF AWARDED BID: All bids will be treated with confidentiality prior to award.
After award of the contract, the bid will fall under the requirement by Washington State law (chapter
42.56 RCW) that obligates the Library to make the document available for public inspection, if
requested.
P. BID PROTEST: Should any submitter issue a bid protest, the Library follows Washington State law as
provided in RCW 39.04.105. Timing is critical. Please review the law accordingly.
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