Bid 26-004 Roofing at Liberty

Roofing at Liberty
Bid Deadline: April 21, 2026
Bid # 26-004
Submit Bids To:
Victor Elementary School District
Attn: Purchasing Department
12219 Second Ave
Victorville, CA 92395
760-245-1691
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NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN that the Victor Elementary School District ("District") will
receive up to, but not later than 1:00 p.m. on April 21, 2026, sealed bids for the award of
a contract for:
Roofing at Liberty
Sealed bids will be received at Victor Elementary School District, 12219 Second Avenue,
Victorville, CA 92395 and shall contain one original copy. This package must be clearly
labelled "Bid # 25-008 Playground Refresh" and include the legal name, address, Vendors
contract person, and a telephone number on the outside of the package. Bids shall be
delivered to the attention of Ashley Pele, Purchasing Manager, Victor Elementary School
District.
It is the sole responsibility of the Vendor submitting the bid to ensure that it is received by
the District prior to the deadline time and due time and at the proper location. Unless this
bid is extended by a written addendum, Bids received after 2:00 p.m. on the due date, will
not be considered and will be returned unopened. Only bids submitted on District forms
and in accordance with the instructions in this package will be accepted.
Bid documents will be available beginning on March 25, 2026 at the location specified
above, on the District's website at www.vesd.net,or via email request to apele@vesd.net.
There will be a mandatory Pre-Bid Job Walk on April 9, 2026 at 9:30 am. Starting
location for the job walk will be Liberty School of Creativity and Innovation. Located at
12900 Amethyst Road. Victorville, CA 92392
As a condition of bidding and in accordance with the provisions of Section 20111.5 of the
California Public Contract Code, prospective prime contract bidders are required to submit
to the District proof of prequalification for the 2025-2026 calendar year OR a completed
prequalification questionnaire and financial statement. All prequalification packets are to
be submitted on Quality Bidders. All submissions must be completed by 4:00 p.m. on
April 8, 2026.
License Classification: Class C- 39
Each bid must conform and be responsive to this notice and all other documents
comprising the contract documents. All interested parties may obtain additional
information by contacting Ashley Pele, Purchasing Manager at apele@vesd.net. All
questions must be submitted in writing no later than 2:00 p.m. on April 14, 2026.
All forms must be completed, signed, and returned with the bid. No bidder may withdraw
its bid for a period of sixty (60) calendar days after the date set for the receipt of bids.
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The District reserves the right to reject any or all bids, to accept or reject any one
or more items of a bid, or to waive any irregularities or informalities in the bid or in
the bidding process.
Signed: Ashley Pele, Purchasing Manager
VICTOR ELEMENTARY SCHOOL DISTRICT
12219 Second Ave
Victorville, CA 92395
Date: March 25, 2026
Publication Dates: March 25, 2026 and April 1, 2026
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REQUIRED FORMS
Please include this sheet with your bid proposal.
Bid Documents Due at the Submission of the Bid
Bid Quotation Sheet
Bid Proposal Form
Acknowledged Addenda (if any)
Non-Collusion Affidavit
Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary
Exclusion
Equal Opportunity Employment
Statement Regarding Insurance Coverage
Workers' Compensation Certification
Bid Bond
List of Skilled and Trained Workers
Other Forms Not Required Until After Award of Bid
Agreement
Drug-Free Workplace Certification
Fingerprinting and Criminal Background Check Certification
IRS Form W-9
Certificates of Required Insurance / Endorsements
Payment Bond
Performance Bond
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INTRODUCTION
1. BACKGROUND: The Victor Elementary School District ("District") is a public school
district located in San Bernardino County, California. The contains 18 school sites
and 5 support facilities. The District is seeking flooring for multiple sites.
2. STATEMENT OF WORK: The purpose of this bid is to obtain quotes for roofing
repairs at Liberty Elementary, as detailed on the Specifications page, provided
below.
3. DISCRETION: Execution of the actions relating to this bid are solely at the discretion
of the District. The District shall not be obligated to purchase any services described
herein.
4. TERM: The contract term ("Term") will commence on a date to be determined upon
award by the Board through October 1, 2026. The awardee(s) will be notified when
the recommendation has been acted upon and approved by the Board of Trustees of
Victor Elementary School District.
Any resulting contract may be canceled by the District at any time with a thirty (30)
day written notice.
The District makes no representations that an agreement will be awarded to any
prospective vendor responding to this Invitation for Bids.
5. REQUIREMENTS: All submitted bids must provide, at minimum, all requested
information contained within the bid package. Any portion not included in the bid may
be cause for a finding of non-responsiveness by the District. All information submitted
is to be considered public knowledge and will be subject to the California Public
Records Act or any other applicable laws. All forms listed under "Required Forms"
must be completed.
6. QUESTIONS: Any questions pertaining to this bid are to be directed via e-mail only
to Ashley Pele, Purchasing Manager at apele@vesd.net.
Questions must be received no later than 2:00 p.m. on April 14, 2026. Any
clarifications resulting from questions will be posted on the District's website
as an addendum. It is the bidder's responsibility to check the website to ensure
they have received all addenda issued for this bid. Questions received after 2:00
p.m. on April 16, 2026 will NOT be addressed.
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INFORMATION TO BIDDERS
TIMELINE:
District Issues Bid March 25, 2026
Advertisement March 25, 2026 and April 1, 2026
Bid/Job Walk (mandatory) April 9, 2026 at 9:30 am
Bid Question Deadline April 14, 2026
Bid Question Response/Addenda April 16, 2026
Deadline
Bid Deadline and Opening April 21, 2026 at 1:00 PM
Notification to vendor of board April 29, 2026
recommendation
Board Approval/Award of Bid May 13, 2026
1. Preparation of Bid Form: The District invites bids on the attached Bid Quotation
Form to be submitted by qualified bidders to the District at such time and place as is
stated in the Notice to Bidders, not later than 9:00 a.m. on April 22, 2026. Bids shall
be delivered to the Purchasing Department of the Victor Elementary School District,
located at 12219 Second Ave Victorville, CA 92395. All bids must be submitted in
sealed envelopes bearing on the outside the name of the bidder, its address, the bid
number (if assigned), and the bid name. No bids will be accepted via email or
facsimile. Each bidder must submit one (1) original "hard" copy and one electronic
copy (.pdf) on a flash drive of its bid to the District.
It is the bidder's sole responsibility to ensure that bids are received in the
aforementioned department by said time. A signature provided via a carrier's
tracking system does not ensure the bid package has been received in the
Purchasing Department. Bids that have not been delivered to the Purchasing
Department prior to the stated time for opening will be returned to the bidder
unopened. All bids received after the scheduled closing time for receipt of bids will
be returned to the bidder unopened.
2. Securing Documents: Documents comprising the Contract Documents will be
available without charge, and may be secured by prospective bidders in the
Purchasing Department of the Victor Elementary School District, located at 12219
Second Ave Victorville, CA 92395 or on the District's website at vesd.net.
3. Submission: To receive consideration, bids shall be made in accordance with the
following instructions:
a. Bids shall be made upon the form obtained from the Purchasing
Department or downloaded from the District's website and properly
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executed. Bids shall be legibly written in ink or typed before submission.
Bids are to be verified, as the bids cannot be corrected after they are
opened. The completed form shall be without interlineation, alterations,
or erasures. However, mistakes may be crossed out and corrections
made in the margin immediately adjacent to such mistake and initialed
in ink by the person(s) authorized to sign the bid. Alternative proposals
will not be considered unless requested in the specifications. No oral or
telegraphic modifications will be considered.
b. Before submitting a bid, bidders shall, at their own cost and expense,
carefully examine the Specifications and all other Contract Documents.
Bidders shall fully inform themselves as to all existing conditions and
limitations, and shall ensure that unit cost and total cost are reflected in
the bid. No allowance will be made because of lack of such examination
or knowledge. The failure of a bidder to receive or examine any of the
Contract Documents shall not relieve such bidder from any obligation
with respect to the bid or the requirements set forth in the Contract
Documents. The District assumes no responsibility or liability to any
bidder for, nor shall the District be bound by any understandings,
representations or agreements of the District's agents, employees or
officers concerning the Contract Documents made prior to execution of
the Contract. The submission of a bid shall be deemed prima facie
evidence of the bidder's full compliance with the requirements of this
section.
c. All bids must be under sealed cover. District will not accept any bids or
bid modifications submitted by facsimile or electronic mail transmission.
d. The bid must be signed in the name of the bidder and must bear the
signature in longhand of the person or persons duly authorized to sign
the bid.
e. Changes in or additions to the bid form, recapitulations of the work bid
upon, alternative proposals, or any other modification of the bid form
not specifically called for in the Contract Documents may result in the
District's rejection of the bid as nonresponsive to the invitation to bid.
f. Bidders must complete and submit the forms listed in the checklist in
this bid package.
4. Requests for Information/Clarification: All questions pertaining to this bid must be
requested prior to 2:00 p.m. on April 14, 2026. By 2:00 p.m. on April 16, 2026, the
District will respond to all questions that are timely submitted. All questions and the
District's responses will be provided in the form of a written addendum on the Bid
page of the District's website: www.vesd.net. It is the bidder's responsibility to check
the website frequently to ensure all addenda and clarifications regarding this bid have
been reviewed and submitted, as required. Questions received after the date and
time referenced above will not be addressed.
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5. Prices: Pricing is to be submitted on the enclosed Bid Quotation Sheet, included in
the bid packet. All price quotations must be firm and shall be in effect for the Term
of the Contract. The Total Bid Price is to include all equipment and labor required to
provide roofing repairs to Liberty Elementary. No charges will be allowed over and
above the total price bid. The District will not pay for services before it receives them.
Therefore, the bidder shall not include any up-front payments or deposits in its Total
Bid Price.
6. Bid Negotiations: A proposal to any specific requirement of the Contract
Documents with terms such as "negotiable," "will negotiate," or similar, may render
the entire bid non-responsive and subject to rejection.
7. Schedule: Contractor shall work with the Maintenance and Grounds Supervisor to
schedule the appropriate crew to need the district deadlines discussed in the post bid
interview.
By submitting a bid, the bidder acknowledges that it is bidder's sole responsibility to
provide a sufficient workforce to ensure compliance with the Schedule.
The Schedule is subject to change by the District at its discretion in the event of
unforeseen circumstances that result in the need to alter the Schedule, and the
District will provide advance written notice accordingly.
8. Addenda or Bulletins: Any addenda or bulletins issued by the District during the
time of bidding or forming a part of any documents loaned to the bidder for the
preparation of this bid shall be covered in the bid and shall be made a part of the
Contract Documents. Any additions, or corrections will be addressed in the form of
addenda which will be posted on the District website at www.vesd.net. It is the
bidder's responsibility to check the District's website for addenda issued for
this project. Any bids received that do not include the acknowledged addenda,
if issued, may be deemed non-responsive.
9. Withdrawal of Bid: Any bidder may withdraw its bid, either personally or by a written
request, at any time prior to the scheduled time for opening of bids.
10. Opening of Bids: Bids will be opened at the time and place scheduled in the Notice
to Bidders.
11. Award or Rejection of Bids: The Contract will be awarded to the lowest responsive
and responsible bidder based on the following: The lowest bid will be determined
based on the bidder with the lowest Total Bid Price for roofing repair consistent with
the provisions herein. Sites will not be awarded on an individual basis. The Board of
Trustees of the District, however, reserves the right to reject any or all bids or to waive
any irregularities or informalities in the bids or in the bidding process. The District
reserves the right to make an award of this bid at any time up to ninety (90) days from
the date of bid opening.
12. Withdrawal of Bids After Opening: No bidder may withdraw its bid for a period of
sixty (60) days after the date set for the opening of bids.
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13. Equal Bids: When bids are equal, they shall be awarded by a drawing of lots, and
shall be witnessed by three (3) impartial observers.
14. Agreement: The form of Agreement, which the successful bidder, as "Contractor,"
will be required to execute, is included in the Contract Documents and should be
carefully examined by the bidder. The Agreement will be executed in two (2) original
counterparts. The complete contract ("Contract") consists of the following documents
(the "Contract Documents"): Notice to Bidders, Introduction, Information to Bidders,
Agreement (including all modifications thereof and duly incorporated therein),
General Conditions, Specifications/Scope of Work, Bid Quotation Sheet, Bid
Proposal Form, Addenda (if any), Non-Collusion Affidavit, Workers' Compensation
Certificate, Certification Regarding Disbarment, Suspension, Ineligibility and
Voluntary Exclusion, Equal Opportunity Employment Form, Drug-Free Workplace
Certification, Bid Quotation Sheet, Statement Regarding Insurance Coverage,
Fingerprinting and Criminal Background Check Certification, Iran Contracting Act
Certificate, Addenda (if any), and the Purchase Order, if applicable. All of the above
documents are intended to cooperate and be complementary so that any instructions
or requirements called for in one and not mentioned in the other, or vice versa, are
to be executed the same as if mentioned in all said documents. The intention of the
documents is to include all labor, materials, equipment, and transportation necessary
for the proper removal and disposal of all items called for in the Contract Documents.
15. Interpretation of Documents: If any bidder submitting a proposal for the proposed
Contract is in doubt as to the true meaning of any part of the specifications/scope of
work or other Contract Documents, or finds discrepancies in, or omissions from the
Contract Documents, or finds discrepancies in, or omissions from the specifications,
the bidder may submit a request for an interpretation or correction thereof to:
Ashley Pele, Purchasing Manager
Victor Elementary School District
12219 Second Ave Victorville, CA 92395
apele@vesd.net
All questions and inquiries regarding this bid shall be submitted in writing, on
company letterhead, on or before 2:00 p.m. on April 14, 2026.
It is the bidder's responsibility to verify all information. Any interpretations or
corrections of the Contract Documents will be made only by addendum duly issued
and a copy of such addendum may be emailed to each person receiving a set of
such documents. The District will not be responsible for any other explanations or
interpretations of the Contract Documents. Any addenda issued during the time of
bidding shall be made a part of the Contract.
16. Department of Industrial Relations (DIR), Labor Code & Prevailing Wages for
Public Works: The services required in this bid will require the payment of prevailing
wage. If the bidder, or the District, determines the bid falls within Labor Code sections
1770 et seq., the District will report the project to DIR and will provide bidder with the
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DIR project number. Prevailing wage labor, when deemed necessary, will need a
separate quote for that said labor, and will be provided by the bidder at that time.
17. Bidders Interested in More Than One Bid: No person, firm, or corporation shall be
allowed to make, or file, or be interested in more than one bid for the same work
unless alternate bids are specifically called for. A person, firm, or corporation that
has submitted a sub-proposal to a bidder, or that has quoted prices of materials to a
bidder, is not thereby disqualified from submitting a sub-proposal or quoting prices to
other bidders or making a prime proposal. No person, firm, or corporation shall
be allowed to bid who has participated in the preparation of the bid
specifications; a bid by such a person, firm or corporation may be determined
to be nonresponsive.
18. Damages: The District shall hold the successful bidder liable and responsible for all
damages which may be sustained because of its failure to comply with any conditions
herein. If the successful bidder fails to furnish or deliver any material, supplies,
equipment, labor, or services at the prices quoted, or at the times and places stated,
or otherwise fails to comply with the terms of the Contract Documents in their entirety,
the District may seek the services herein specified elsewhere, without notice to the
successful bidder. Costs accrued by the District for additional labor and/or services
resulting from a failure to perform shall be invoiced to the successful bidder or
payment may be deducted from future invoices. Prices paid by the District shall be
considered the prevailing market prices at the time such payment is made. In
addition, a charge of $100.00 per hour will be assessed to cover administrative costs
for the processing of the solicitation of additional services resulting from the
successful bidder's non-performance.
19. Demonstrations: If the District considers a need, bidder shall be required to arrange
demonstrations of item(s) or service(s) bid. Failure to be able to provide such working
demonstration may disqualify the bidder's bid submittal. Unless otherwise required
by the District, bidders shall be required to provide the requested demonstrations at
the District's facility. All demonstrations shall be provided free of charge to the District.
Bidders may be required to reimburse the District for travel to demonstrations not
held at District's facility.
20. Independent Price Determination: By submission of a bid, the bidder certifies, and
in the case of a joint bid, each party thereto certifies as to its own organization, that
in connection with this bid:
a. The prices in the bid have been arrived at independently, without consultation,
communication, or agreement, for the purpose of restricting competition as to
any matter relating to such prices with any other proposer or with any
competitor; and
b. Unless otherwise required by law, the prices which have been quoted in the
bid have not been knowingly disclosed by the bidder prior to award directly or
indirectly to any other proposer or to any competitor; and
c. No attempt has been made or will be made by the bidder to induce any other
person or firm to submit or not submit a bid for the purpose of restricting
competition.
d. Each person signing the bid certifies that he/she:
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