ONE-TIME PURCHASE BULK ORDER OF LUMBER TO BE HELD AT THE AWARDED SUPPLIER LOCATION AND RELEASED TO PGW AS REQUESTED

Number

Title

11/3/2026 4:00 PM

11/10/2026 2:00 PM

11/17/2026 2:00 PM

NIA PEARSON, Nia.Pearson@pgworks.com

RFQ - Small Dollar Purchase

Appoinvoices@pgworks.com,
800 W. Montgomery Ave - Attn: Accounting,
Philadelphia , Philadelphia PA 19122 US

North Operations Center,
5000 Summerdale Avenue,
Philadelphia, PA 19124 US

PLEASE SUBMIT PRICING FOR A ONE-TIME PURCHASE BULK ORDER OF LUMBER TO BE HELD AT THE AWARDED SUPPLIER LOCATION AND RELEASED TO PGW AS REQUESTED.

*** BIDS WILL BE DEEMED NON-RESPONSIVE, IF BIDDERS: ***
- TAKE EXCEPTIONS TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS
- FAILS TO PROVIDE PRICING & LEAD TIME FOR EACH ITEM
- FAILS TO PROVIDE STORAGE/STOCKING REQUIREMENTS

ANY QUESTIONS OR REQUESTS FOR CLARIFICATION REGARDING THIS RFQ MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00PM EST ON TUeSDAY, NOVEMBER 10, 2026 .

*ALL QUESTIONS MUST BE SUBMITTED VIA PROCUREWARE DURING THE CLARIFICATION PERIOD*

COMPLETE THE SEALED BID PACKET AND UPLOAD BID SUBMISSION VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00 PM EST ON TUESDAY, NOVEMBER 17, 2026.

ENTER PRICING ON THE "PRICING" tab.

BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING:
PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION.

SHIP TO:

PGW NORTH OPERATIONS CENTER (NOC)

5000 SUMMERDALE AVENUE

PHILADELPHIA, PA 19124

LUMBER SPECIFICATIONS:

QTY: 2,000 - 2x10x8 Boards ;  SELECT STRUCTURAL DOUGLAS FIR - NO. 1 COMMON & BETTER GRADE. NO. 2 GRADE NOT ALLOWED. DOUGLAS FIR OR EQUIVALENT WITH A BENDING STRENGTH NOT LESS THAN 1500 PSI.

QTY: 600 – 2x10x16 Boards -  SELECT STRUCTURAL DOUGLAS FIR - NO. 1 COMMON & BETTER GRADE. NO. 2 GRADE NOT ALLOWED. DOUGLAS FIR OR EQUIVALENT WITH A BENDING STRENGTH NOT LESS THAN 1500 PSI.

QTY: 250 - 4x12x8 Boards - SELECT STRUCTURAL DOUGLAS FIR S4S STANDARD AND BETTER GRADE

QTY: 150 – 4x12x16 Board s - SELECT STRUCTURAL DOUGLAS FIR S4S STANDARD AND BETTER GRADE.

QTY: 150 – 6x6x16 Beams - 6X6X16 #2SYP PT COPPER AZOLE

REQUIREMENTS:

IT IS PGW’S INTENTION TO PURCHASE THE QUANTITIES BELOW TO BE HELD AT THE AWARDED SUPPLIER’S LOCATION AND RELEASED TO PGW AS REQUESTED. UPON AWARD, PGW WILL WORK WITH THE AWARDED SUPPLIER TO ESTABLISH A TIMELINE AND QUANTITIES FOR DELIVERY. MATERIAL MUST REMAIN IN FULL, BANDED UNITS.

PGW DOES NOT AGREE TO PAY FREIGHT ON RELEASES AFTER INITIAL PURCHASE.

PGW Sizes (Boards)	Stocking Requirements Quantity (Each)
2 x 10 x 8	2000
2 x 10 x 16	600
4 x 12 x 8	250
4 x 12 x 16	150
6 x 6 x 16 (beams) #2SYP PT COPPER AZOLE	150

AWARDED BIDDER MUST NOTE IN BID SUBMISSION THE TOTAL AMOUNT OF BUNDLES THAT CAN FIT ON A TRUCK AT ONE TIME AND NUMBER OF UNITS PER BANDED STACK OF EACH MATERIAL TYPE AND NOTIFY DEPARTMENT OF ANY CHANGES.

AWARDED BIDDER MUST STORE THIS MATERIAL FOR AT LEAST SIX (6) MONTHS TO ONE (1) YEAR.

***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.

ADDITIONAL NOTES:
(1) THE BASIS OF AWARD FOR THE SUCCESSFUL VENDOR SHALL RESULT IN ONE (1) PURCHASE ORDER TO THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER THAT IS ABLE TO FULFILL THE REQUIRED STOCKING/STORAGE REQUIREMENTS IF NO BIDDER IS ABLE TO MEET THE REQUIRED DELIVERY DATE, PGW WILL AWARD TO THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER WHOSE DELIVERY DATE IS CLOSEST TO THE REQUIRED DELIVERY DATE.
IF LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD:
1. LEAD-TIME.
2. BEST AND FINAL OFFER (BAFO)
VENDORS WILL BE NOTIFIED ACCORDINGLY BY THE RESPECTIVE BUYER IF ANY OF THESE FACTORS ARE APPLIED.
(2) CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS.  SUSPENSION OR DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.
(3) THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT. FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980.

PROCUREWARE SITE NAVIGATION:

-“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid.

-”BID DOCUMENTS” TAB – View & Download Sealed Bid Documents & other required documents if applicable

-“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ

- “RESPONSE” TAB:

QUESTIONS- Answer required questions & upload completed required documents.

PRICING – Review items list & enter bid pricing

-“CALENDAR” TAB – Review all events for RFQ