Aerial A62 ServiLift Rental Services 2026

Location:	Vermont
Posted:	Nov 19, 2025
Due:	Jan 20, 2026
Agency:	State of Vermont - Agency of Transportation
Type of Government:	State & Local
Category:	W - Lease or Rental of Equipment
Publication URL:	To access bid details, please log in.

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State of Vermont

Agency of Transportation

Barre City Place

219 North Main Street, Suite 105

Barre VT 05641

Finance & Administration

Contract Administration

[phone] 802-622-1285

[fax] 802-479-5500

http://vtrans.vermont.gov/

November 19, 2025

Request for Proposals (RFP): Aerial A62 ServiLift Rental Services 2026

The Maintenance Bureau of the Vermont Agency of Transportation, hereinafter referred to as AOT, is

seeking a contractor to provide both the Aerial 62’ Under Bridge Inspection Unit and a truck driver while

certified VTrans operators will operate the bucket portion of the unit. AOT will utilize the unit to perform

critical maintenance activities including bridge inspections and bridge washing during the months of May,

June, and July. Scheduling of the Unit will be done in such a way that the truck driver as well as the

Contractors’ administrative personnel will know the geographical location within the State at least one (1)

week prior. Rental shall be for a consecutive three-month duration.

This RFP will result in a single award.

Prequalification is not required in order to submit a proposal for this RFP.

All such questions and requests shall be received on the VTBuys website, within the discussion tab, no

later than 2:00 p.m. on Tuesday, December 16, 2025. AOT will not be bound by any oral

communications. All questions or requests for clarification received will be answered after this date.

Communication with other AOT personnel regarding this RFP is prohibited and may result in the

rejection of your proposal.

Proposal Assistance: If a Contractor requires assistance in preparing their proposal, registering with

SAM.gov or needs guidance on socioeconomic certifications, the Contractor may contact the Agency of

Commerce & Community Development (ACCD), Department of Economic Development (DED), APEX

Accelerator. The Vermont APEX Accelerator specializes in helping small businesses navigate the

documentation associated with State and Federal procurement. There is no cost to the Contractor for

assistance provided by APEX Accelerator. Their website is:

https://accd.vermont.gov/economic-development/programs/apex

Proposers’ Conference: There will not be a mandatory or optional pre-bid meeting.

Addendums(s) / Modifications. In the event that it becomes necessary to revise, modify, clarify, or

otherwise alter this RFP, including AOT’s responses to questions and requests for clarification, such

addendum(s)/ modification(s) shall be posted to the VTBuys website.

IT IS THE PROPOSER’S RESPONSIBILITY TO OBTAIN ANY RFP MODIFICATIONS

ISSUED.

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Reservation of Rights. All proposals become the property of AOT upon submission. The cost of

preparing, submitting and presenting a proposal is the sole expense of the Proposer. Unselected proposals

shall be securely disposed of at AOT’s discretion. AOT reserves the right to reject any and all proposals

received as a result of this solicitation, to negotiate with any qualified source, to waive any formality and

any technicalities or to cancel this RFP in part or in its entirety if it is in the best interest of AOT. This

solicitation of proposals in no way obligates AOT to award a contract.

Exceptions to Terms and Conditions. The proposer must state in the business proposal any exceptions

taken to the terms and conditions in this RFP. For each exception the proposer shall identify the term or

condition, state the reason for the exception, and provide any other information concerning the exception.

Such exceptions, deviations or conditional assumptions may, however, result in rejection of the proposal

as unresponsive. Failure to note exceptions when responding to the RFP will be deemed to be acceptance

of the State contract terms and conditions. If exceptions are not noted in the response to this RFP but

raised during contract negotiations, the State reserves the right to cancel the negotiation if deemed to be

in the best interests of the State.

Single Award Anticipated. AOT intends to select one (1) Contractor to perform these services under a

contract. AOT will enter into a contract, with an initial term of one (1) year with the option of extending

for four (4) additional one (1) year periods, for a maximum duration of five (5) years.

Maximum Amount. The maximum amount(s) for the contract(s) will be set at a level to permit a

Contractor to be awarded all work assignments if they are judged to be the best value. Best Value Selection

will be determined by experience, specialists’ availability, required specialized equipment, capacity,

creative ideas, technical solution, past performance and cost. Award of a contract does not guarantee

payment of any or all the maximum amount. Payment is based on products or services actually delivered

or performed. The maximum amount for this contract does not guarantee that the Contractor will receive

any work under the Contract.

For subcontractors not named in the proposal, utilization of subcontractor personnel will require written

approval by AOT prior to the subcontractor performing any work under the contract. Please see additional

information regarding this process under the subcontractor section within the Proposal Technical Format

and Content.

No work may be performed after the expiration date plus exercised extensions of the applicable Contract.

In exceptional circumstances where it might be mutually desired to have work extend beyond the term of

a Contract, written authorization will be needed, overseen by AOT’s Contract Administration, and

authorized by the Secretary of Transportation, the Agency’s Chief Financial Officer, other State

Representatives as required and Federal oversight agencies as required. A formal amendment will be

required for any such extension.

Confidentiality. Bidders are hereby expressly directed not to include any confidential information in their

proposal submissions, except as specifically identified in this RFP. By submitting a proposal in response

to this RFP, bidders acknowledge and agree to abide by the terms and conditions outlined in this document,

including the prohibition on submitting confidential information. This prohibition reduces the burden on

the State while preventing bidder-confidential information from entering the public record. All Proposals

received will become part of the contract file and will become a matter of public record, and may be

disclosed to the public in accordance with the Vermont Public Records Act, 1 V.S.A. § 315 et seq. If the

proposal documents include material that is considered by the proposer to be proprietary and confidential

under 1 V.S.A. § 315 et seq., the proposer shall submit a cover letter that clearly identifies each page or

section of the proposal that it believes is proprietary and confidential. The proposer shall also provide in

their cover letter a written explanation for each marked section explaining why such material should be

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considered exempt from public disclosure in the event of a public records request, pursuant to 1 V.S.A. §

317(c), including the prospective harm to the competitive position of the proposer if the identified material

were to be released. Additionally, the proposer must include a redacted copy of its response for

portions that are considered proprietary and confidential. Redactions must be limited so that the

reviewer may understand the nature of the information being withheld. It is typically inappropriate to

redact entire pages, or to redact the titles/captions of tables and figures. Under no circumstances can the

entire response be marked confidential, and the State reserves the right to disqualify responses so marked.

Please be aware that all contracts solicited and/or contracted through VTBuys will be uploaded to

the VTBuys Public Portal, wherein it can be viewed by any interested party. Hourly rates and other

cost proposal information found in Attachment B – payment provisions of the awarded contract

will be viewable.

PROPOSAL INSTRUCTIONS – GENERAL

The quality of proposals and adherence to solicitation response requirements and/or restrictions are considered

reflective of the manner in which the proposer could be expected to conduct business and will be given due

consideration throughout the evaluation process.

Failure to provide all required information, or indications that the proposer did not conform to all terms as set

forth in the RFP and attachments may make the offer non-responsive and may result in the elimination of the

proposer from further consideration for award.

Proposals or unsolicited revisions submitted after the specified due date and time will not be accepted and will

be securely disposed of.

Required Electronic Submittal Information:

Proposals will be received electronically via the VTBuys website. In order to upload your proposal, you

must be registered with VTBuys as an active supplier. We strongly encourage contractors to register well

in advance of the proposal due date.

Proposals are due prior to 2:00 P.M., on Tuesday, January 20, 2026.

Technical Proposal Format and Content

The proposal shall not exceed ten (10) single sided pages. The pages shall be formatted as 8½” x 11”

sheets. Font shall be size 12.

The ten (10) pages shall include information as required below:

Proposal Substantive Content

In VTBuys the following sections will be completed within the questionnaire tab:

A. Technical Capability/Approach. In this section the proposer must explain the proposer’s

understanding of AOT’s intent, objectives, and how the proposer proposes to achieve those

objectives. The proposer must discuss the proposer’s experience, capabilities and plan for

providing the described services, including any proposed approach to project management,

strategies, tools and safeguards for ensuring performance of all required services, and any

additional factors for AOT’s consideration. This section counts toward the ten (10) page limit.

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B. Organizational Chart. Provide a one-page organizational chart of the proposer’s team that notes

the name and title of key individuals that are proposed to manage or perform tasks. This chart shall

clearly indicate the lines of communication for problem resolution. You may utilize a separate text

box to contain the phone number and e-mail of each person listed on the chart, but the text box

must be located on the same page as the organizational chart. In the case of international or national

firms, please provide an organizational chart of the local office that will be responsible for the

delivery of services under the contract. This section DOES NOT count toward the ten (10) page

limit.

C. Past Performance. Provide at least three (3) projects that detail past performance. The projects

must be completed in the past five years or currently in process which are of similar size, scope,

complexity and contract type or otherwise relevant to the work described in this RFP.

The contact person must be able to speak knowledgably about the proposer’s performance in both

technical and business aspects. The contacts provided may be directly communicated with at AOT

discretion. The technical proposal shall not include any quoted or summarized comments or

recommendations from any in-state or out-of-state evaluations, records or reports of any kind.

AOT reserves the right to discuss the proposer’s past performance with any AOT employee who

has had experience with the proposer. This section counts toward the ten (10) page limit.

In VTBuys the following section will be completed within the item tab:

A. Price/Cost.

Firm Fixed Price (FFP): This is an all-inclusive price. The FFP may be based on deliverable or

precent complete. The Cost Proposal will provide details of calculating the FFP. The firm fixed

price shall not change during the term of the agreement. Only when there is an extensive change

in the scope of work, will adjustments to the firm fixed price be considered.

This section DOES NOT count toward the ten (10) page limit.

Required Certifications/Documents:

Sections 1-4 DO NOT count toward the ten (10) page limit.

Section 5 counts toward the ten (10) page limit.

1. Debarment and Non-Collusion Affidavit – Form CA-91: All proposers will be required to

execute a sworn statement, certifying that the proposer has not, either directly or indirectly,

entered into any agreement, participated in any collusion, or otherwise taken any action in

restraint of free competitive bidding in connection with such contract.

2. Contractor’s EEO Certification – Form CA-109: The certification is required by the Equal

Employment Opportunity regulations of the Secretary of Labor (41 CFR 60-1.7(b) (1)), and must

be submitted by Contractors and proposed subcontractors only in connection with contracts

and subcontracts which are subject to the equal opportunity clause.

3. Worker Classification Compliance Requirements (Self Reporting and Subcontractor

Reporting): The form must be completed in its entirety and submitted as part of the response

for the proposal to be considered valid.

4. Contractor and Subcontractor Information Form: The form must be completed in its

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entirety and submitted as part of the response for the proposal to be considered valid.

5. Past Performance and Reference Forms – fillable PDF provided.

Proposer’s Cost Proposal

Submit one (1) separate and labeled (as noted above) PDF file, containing:

The Cost Proposal Form is attached to this RFP as Attachment S.

Price/Cost

Any resulting contract will be based on the approved Cost Proposal.

The submitted rates in this proposal will be binding on the bidder for work at the work assignment level.

The rates submitted and included in the Contract will be in effect for the initial term of the Contract, which

is one (1) year. Rates can be revised during each amendment process for the option of extending for four

(4) additional one (1) year periods.

AOT will use the submitted rates to evaluate cost reasonableness and realism in the award of the Contract.

Evaluation of Proposals

AOT will award a contract in the best interest of the State. The selection will be a Best Value Selection.

The selection panel is comprised of AOT employees from varying Departments and Bureaus and in some

cases external Stakeholders. The panel members may or may not be familiar with your company. With

that in mind, it is important to provide detailed information regarding the evaluation criteria listed below.

The selection panel will evaluate proposals based upon the following factors and related sub-factors, which

are of equal weight, unless noted otherwise.

1. Technical Capability/Approach

The proposal clearly indicates how the proposer will deliver timely, high-quality, compliant, and

cost-effective services to meet AOT’s needs. Specifically, the proposal demonstrates:

• Demonstrates experience working with State DOTs on bridge inspection and washing

details.

2. Past Performance

The past performance evaluation will examine how the proposer’s past and present performance

indicates the likelihood of successful completion of work under this contract. In conducting the past

performance assessment AOT may use data obtained by references provided and any other source.

3. Price/Cost

• Prices/costs provided will be evaluated and rated for reasonableness, realism and

competitiveness. Prices/costs will become increasingly more important and carry

additional weight as the non-price evaluation factors approach equality.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

REQUESTS FOR INFORMATION (RFI), REQUESTS FOR PROPOSALS (RFP'S) & REQUESTS FOR QUALIFICATIONS (RFQ)	QUESTIONS DUE PRIOR TO 2:00 P.M.	ADDENDUM(S)	PROPOSALS DUE PRIOR TO 2:00 P.M.
Aerial A62 ServiLift Rental Services 2026	12/16/2025		01/20/2026

Aerial A62 ServiLift Rental Services 2026

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See also