RFP #25-1024-01?- Hwy 257 Asphalt Plant Natural Gas System Improvement Project

Location:	Georgia
Posted:	Oct 24, 2025
Due:	Nov 24, 2025
Agency:	City of Dublin
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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PROJECT MANUAL RFP# 25-1024-01

BID DOCUMENTS, CONTRACT DOCUMENTS

and

CONSTRUCTION SPECIFICATIONS

for the construction of

HWY 257 ASPHALT PLANT

NATURAL GAS SYSTEM IMPROVEMENT

PROJECT

City of Dublin

D1u0b0liSn,. GCAhu3rc1h02S1t

October 24, 2025

SAPP ENGINEERING & SERVICES, LLC

PO BOX 26097

MACON, GA 31221

478-342-0386

TABLE OF CONTENTS

CONTRACT DOCUMENTS

Advertisement for Bids

Instructions to Bidders

Qualifications Statement

Bid Form

Bid Bond

E-Verify Form

Contract Agreement

Performance Bond

Payment Bond

Certificate of Owners Attorney

Notice of Award

Notice to Proceed

General Conditions

Supplementary Conditions

Natural Gas System Installation & Material Specifications

Drawings

AFB-1

IB-1

QUAL-1

BF-1

BB-1

EV-1

CA-1

PB-1

PMB-1

COA-1

NA-1

NP-1

GC-1

SC-1

SPEC-1

City of Dublin

Hwy 257 Asphalt Plant Natural Gas System Expansion Project

TOC

ITB# 25-10-001

October 2025

ADVERTISEMENT FOR BID

City of Dublin

Natural Gas System Expansion Project

Hwy 257 Asphalt Plant

Sealed bids will be received by The City of Dublin at 100 S. Church St., Dublin, GA 31021 until:

11:30 am, November 24, 2025 for the furnishing of material including line pipe and line valves,

labor, tools, skill, equipment and incidentals for the construction and installation of:

Fabricate and install a new meter and regulator station to serve the new asphalt plant on State

Hwy 257. Install approximately 1800 feet of 4” HP Steel gas main from US Hwy 441 to the new

meter/regulator station, and approximately 1500 feet of 4” PE from the meter/regulator set to the

equipment at the new asphalt plant.

Bids received after the designated time will not be considered.

Bids should be submitted in a sealed envelope addressed to the above address for The City of

Dublin. To be considered, the bid shall include a copy of the Utility Contractors License,

appropriate insurance certificate and a summary list of contractor employees showing tasks and

expiration dates for Operator Qualification under the current GMA OQ Plan.

Electronic versions of the bid documents, construction and material specifications and drawings

can be sent to you by email. There will be a mandatory pre-bid meeting on October 30, 2025 at

11:00 at 100 S. Church St., Dublin, GA 31021.

All bid forms must be accompanied by a Bid Bond in an amount not less than five percent (5%) of

the amount bid. The successful bidder, if awarded the Contract, will be required to furnish a

Performance Bond and Payment Bond, each in the amount of one hundred percent (100%) of the

Contract amount. Contract will not be executed until executed Performance Bond and Payment

Bond are submitted to City of Dublin. City of Dublin reserves the right to reject any or all bids and

to waive formalities and re-advertise.

All questions should be directed to

Jason Baker

Sapp Engineering & Services

tjbaker@sappengineering.com

229-563-6635

AFB-1

INSTRUCTIONS TO BIDDERS FOR CONSTRUCTION CONTRACT

TABLE OF CONTENTS

Page

Article 1— Defined Terms............................................................................................................................. 1

Article 2— Bidding Documents ..................................................................................................................... 1

Article 3— Qualifications of Bidders............................................................................................................. 2

Article 4— Pre-Bid Conference ..................................................................................................................... 2

Article 5— Site and Other Areas; Existing Site Conditions; Examination of Site; Owner’s Safety Program;

Other Work at the Site.................................................................................................................................. 3

Article 6— Bidder’s Representations and Certifications............................................................................... 4

Article 7— Interpretations and Addenda ..................................................................................................... 4

Article 8— Bid Security ................................................................................................................................. 4

Article 9— Contract Times ............................................................................................................................ 5

Article 10— Substitute and “Or Equal” Items............................................................................................... 5

Article 11— Subcontractors, Suppliers, and Others ..................................................................................... 5

Article 12— Preparation of Bid ..................................................................................................................... 6

Article 13— Basis of Bid ................................................................................................................................ 7

Article 14— Submittal of Bid......................................................................................................................... 7

Article 15— Modification and Withdrawal of Bid......................................................................................... 7

Article 16— Opening of Bids ......................................................................................................................... 8

Article 17— Bids to Remain Subject to Acceptance ..................................................................................... 8

Article 18— Evaluation of Bids and Award of Contract ................................................................................ 8

Article 19— Bonds and Insurance................................................................................................................. 9

Article 20— Signing of Agreement................................................................................................................ 9

ARTICLE 1—DEFINED TERMS

1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions

and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the

meanings indicated below:

A. Issuing Office—The office from which the Bidding Documents are to be issued, and which

registers plan holders.

ARTICLE 2—BIDDING DOCUMENTS

2.01 Bidder shall obtain a complete set of Bidding Requirements and proposed Contract Documents

(together, the Bidding Documents). See the Agreement for a list of the Contract Documents. It is

Bidder’s responsibility to determine that it is using a complete set of documents in the preparation

of a Bid. Bidder assumes sole responsibility for errors or misinterpretations resulting from the use

of incomplete documents, by Bidder itself or by its prospective Subcontractors and Suppliers.

2.02 Bidding Documents are made available for the sole purpose of obtaining Bids for completion of

the Project and permission to download or distribution of the Bidding Documents does not confer

a license or grant permission or authorization for any other use. Authorization to download

documents, or other distribution, includes the right for plan holders to print documents solely for

their use, and the use of their prospective Subcontractors and Suppliers, provided the plan holder

pays all costs associated with printing or reproduction. Printed documents may not be re-sold

under any circumstances.

2.03 Bidder may register as a plan holder and obtain complete sets of Bidding Documents, in the

number and format stated in the Advertisement or invitation to bid, from the Issuing Office.

Bidders may rely that sets of Bidding Documents obtained from the Issuing Office are complete,

unless an omission is blatant. Registered plan holders will receive Addenda issued by Owner.

2.04 Plan rooms (including construction information subscription services, and electronic and virtual

plan rooms) may distribute the Bidding Documents, or make them available for examination.

Those prospective bidders that obtain an electronic (digital) copy of the Bidding Documents from

a plan room are encouraged to register as plan holders from the Bidding Documents Website or

Issuing Office. Owner is not responsible for omissions in Bidding Documents or other documents

obtained from plan rooms, or for a Bidder’s failure to obtain Addenda from a plan room.

2.05 Electronic Documents

A. When the Bidding Requirements indicate that electronic (digital) copies of the Bidding

Documents are available, such documents will be made available to the Bidders as Electronic

Documents in the manner specified.

1. Bidding Documents will be provided in PDF (Portable Document Format) (.pdf). It is the

intent of the Engineer and Owner that such Electronic Documents are to be exactly

representative of the paper copies of the documents. However, because the Owner and

Engineer cannot totally control the transmission and receipt of Electronic Documents

nor the Contractor’s means of reproduction of such documents, the Owner and

Engineer cannot and do not guarantee that Electronic Documents and reproductions

prepared from those versions are identical in every manner to the paper copies.

Page 1 of 9

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP #25-1024-01?- Hwy 257 Asphalt Plant Natural Gas System Improvement Project

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